Elected Officers Compensation Commission

Regular Meeting

Lansing, MI · February 24, 2021

Minutes

MINUTES Elected Officers Compensation Commission Wednesday, February 24, 2021 @ 12:00 p.m https://us02web.zoom.us/j/86378011727; ID: 863 7801 1727; or Dial in: (646) 876 9923 Held virtually in an effort to protect the health and safety of the public & to mitigate the spread of COVID 19 ROLL CALL Commission Chairperson Liisa Speaker, remotely from Lansing, Michigan Commission Vice Chairperson Derek Melot, remotely from Lansing, Michigan Commission Member Gillian Dawson, excused Commission Member Brian Huggler, remotely from Punta Gorda, Florida Commission Member Jeff McAlvey, remotely from Lansing, Michigan Commission Member Cassie Alley, Member, remotely from Lansing, Michigan OTHERS PRESENT Sherrie Boak, Council Staff Jim Smiertka, Chief Deputy Attorney Robert Widigan, Finance Director Jake Brower, Budget Director CALL TO ORDER ROLL CALL APPROVAL OF MINUTES MOTION BY MEMBER HUGGLER TO APPROVE THE MINUTES FROM FEBRUARY 9, 2021, SUPPORTED BY MEMBER MCALVEY. ROLL CALL VOTE, MOTION CARRIED 5-0. BUSINESS Reports, Communications, Presentations, Commission Questions and Discussion City Financial Forecast; City Income Taxes; State/Federal Stimulus Impact, Etc. Mr. Widigan provided introductions and work experience for both himself and Mr. Brower. Mr. Brower presented the 2nd Quarter report that was recently presented to City Council on February 22, 2021. During the presentation Mr. Brower also provided a brief explanation on the ACA penalties to the State for non-filing in 2017, 2018 and 2019. The City worked with the State, OCA and the Federal government to restore the fines and were successful in the appeal. This was done after the FY2020 budget, so it will be reflected in the FY 2021 Budget in July. The next note was the grant that was awarded for public safety payroll reimbursement and funds to local governments, along with the work share program City employees have been participating in, along with participating in the summer of 2020. Based on the reporting, Chairperson Speaker asked about the balance of the General Fund and the Fund Balance. Mr. Brower confirmed the GF reflects an increase in 2021, however the FB will not hit their goal. It should be $16.4 million, but will fall under that. Member Melot asked if the City revenue budget will be tight over the next 2-5 years, and it was confirmed. He asked what percentage of retiree fixed cost is in the GF, and was informed it is 30%. Lastly it was asked if the budget will see small increases for services, and that was also confirmed. Mr. Widigan noted the revenue increases should be close to 5.2% but are at 3.8%. Mr. Brower presented on the revenue year to date, noting BWL will continue to be the set amount of $25,000,000 through 2026, and Mr. Widigan overall revenue was less than expected. Mr. Smiertka informed the Commission of the recent give back donation of salary from some Council Members. Member Melot suggested revisiting the meeting schedule based on the financial information they have received. MOTION BY MEMBER MCALVEY, SUPPORTED BY MEMBER HUGGLAR TO PROPOSE NO INCREASES IN COMPENSATION OR CHANGES IN BENEFITS. ROLL CALL VOTE, MOTION CARRIED 5-0. Ms. Boak was asked to cancel the invitation to Human Resources for March 2nd and cancel that meeting, then cancel the invitation to elected officials for the March 10th meeting. The Commission spoke briefly on the letter to the Clerk for Council and concurred the Chair could sign the letter, and the letter could be routed to the Commission prior. Old Business Future Meeting Subject(s) Confirmed The March 2nd meeting was canceled and the March 10th meeting will address the Ordinance amendments listed below. New Business Proposed Amendment to Chapter 280; 280.03- Elected Officers Compensation Commission Meetings; Chairperson; Compensation Member Melot referenced his proposed ordinance amendments in the packet, proposed it be addressed for approval at the March 10th meeting, however asked the OCA to review before that meeting to make changes so there is no conflict with the Charter, other ordinances of codes. The Commission spoke briefly on the proposed changes which reflect the Commission meeting in even years (2022, 2024, 2026, etc.) removing their actions from election years, and asked the OCA for feedback on if they should meet in 2022 or wait until 2024 for their next meeting. Other No other topics of discussion. Excused Absences MOTION BY MEMBER MCALVEY, SUPPORTED BY MEMBER HUGGLER TO EXCUSE MEMBER DAWSON. ROLL CALL VOTE, MOTION CARRIED 5-0. Ms. Boak stated she would reach out to the Clerk’s office again to confirm Ms. Dawson’s email address. Commission Member Comments The Commission made a statement in consensus, that the decision they made earlier in the meeting was not based on work performance of the elected officials, but that it was not financially the decision to make. Public Comment No public comment at this time. Adjourn Adjourned at 12:38 p.m. Respectively submitted by: Sherrie Boak, City Council Office Manager Approved by Committee on: March 10, 2021

Agenda

AGENDA Elected Officers Compensation Commission Wednesday, February 24, 2021 @ 12:00 p.m. Access the meeting via https://us02web.zoom.us/j/86378011727; ID 863 7801 1727; Dial In: (312) 626 6799 email comments prior to the meeting to sherrie.boak@lansingmi.gov All Members will participate virtually, you may contact them prior at 483-4177 Cassie Alley, Member Gillian Dawson, Member Brian Huggler, Member Jeff McAlvey, Member Derek Melot, Member Liisa Speaker, Member 1) Call to Order 2) Roll Call 3) Approval of Minutes  February 9, 2021 4) Business a. Reports, Communications, Presentations, Commission Questions and Discussion  City Financial Forecast; City Income Taxes; State/Federal Stimulus Impact, etc. – City Finance & Budget Director(s) b. Old Business  Future Meeting Subject(s) Confirmed c. New Business  Proposed Amendment to Chapter 280; 280.03- Elected Officers Compensation Commission Meetings; Chairperson; Compensation 5) Other 6) Excused Absences 7) Commission Member Comments 8) Public Comment 9) Adjourn To mitigate the spread of COVID-19 and to provide essential protections to vulnerable Michiganders and this State’s health care system and other critical infrastructure, it is crucial that all Michiganders take steps to-limit in-person contact, particularly in the context of large groups. Therefore, the above meetings will be conducted via audio/video conference. The meetings are being held virtually in accordance with the Open Meetings Act, as amended in an effort to protect the health and safety of the public. Members of the public wishing to participate in the meeting may do so by logging into or calling into the meetings using the website or phone number above, and meeting ID provided. To provide input or ask questions on any item that is listed on the agenda, members of the public may contact the email address listed above under the meeting link. Persons with disabilities who need an accommodation to fully participate in these meetings should contact the City Council Office at 517-483-4177 (TTY 711) 24 hour notice may be needed for certain accommodations. An attempt will be made to grant all reasonable accommodation requests. DRAFT MINUTES Elected Officers Compensation Commission Tuesday, February 9, 2021 @ 12:00 p.m https://us02web.zoom.us/j/85940036219; ID: 859 4003 6219; or Dial in: (646) 876 9923 Held virtually in an effort to protect the health and safety of the public & to mitigate the spread of COVID 19 ROLL CALL Liisa Speaker, remotely from Lansing, Michigan Gillian Dawson, excused Brian Huggler, Member, remotely from Punta Gorda, Florida Jeff McAlvey, Member, remotely from Lansing, Michigan Derek Melot, Member, remotely from Lansing, Michigan Cassie Alley, Member, remotely from Lansing, Michigan OTHERS PRESENT Sherrie Boak, Council Staff Jim Smiertka, Chief Deputy Attorney CALL TO ORDER Ms. Boak called the meeting to order at 12:03 p.m. ROLL CALL Ms. Boak called roll. BUSINESS Election of Officers for 2021 MOTION BY MEMBER HUGGLER TO NOMINATE MEMBER SPEAKER AS CHAIRPERSON AND MEMBER MELOT AS VICE CHAIRPERSON. No other nominations and both member accepted the nomination. ROLL CALL VOTE, MOTION CARRIED 5-0. Determining the 2021 Meeting Schedule The Commission reviewed their calendars and set the meeting schedule for 2021, concluding the following dates: Wednesday, February 24th – Noon Tuesday, March 2nd – Noon Wednesday, March 10th – Noon Wednesday, March 17th – Noon Wednesday, March 24th – Noon Staff was asked to invite the Finance Director to the February 24th meeting to discuss the City’s financial health, the impact of the State and Federal Stimulus, income taxes, revenues, and the impact of City income taxes on non-residents who have not been working in the City since COVID remote DRAFT working in March, 2020. It was then requested, that Human Resources be asked to attend the March 2, 2021 meeting to provide updates on the municipality comparisons, union contract comparisons, and the CPI. The Commission asked that the City elected officials be invited to the March 10, 2021 meeting. Reports, Communications, Presentations, Commission Questions and Discussion The Commission reviewed the materials in the packet. Old Business No old business at this time. New Business MOTION BY MEMBER HUGGLAR, SUPPORTED BY MEMBER ALLEY TO NOMINATE MS. BOAK AS THE 2021 COMMISSION RECORDING SECRETARY. ROLL CALL VOTE, MOTION CARRIED 5-0. Other Excused Absences MOTION TO EXCUSE MEMBER DAWSON, DUE TO RECENTLY BEING REAPPOINTED TO THE COMMISSION, AND POTENTIAL SHE WAS NOT AWARE. ROLL CALL VOTE, MOTION CARRIED 5-0. Commission Member Comments No further comments. Public Comment No public comment at this time. Adjourn Adjourned at 12:24 p.m. Respectively submitted by: Sherrie Boak, City Council Office Manager Approved by Committee on: Proposed revision to 280.03 of Ord. No. 532, 5-7-79) Revisions in bold 280.03. - Meetings; chairperson; compensation The Elected Officers Compensation Commission shall meet for not more than 15 session days in each even-numbered year, commencing in 2022, and shall make its determination within 45 calendar days after its first meeting. Council shall designate, by resolution, the date, time and location for the first meeting, thereby officially calling the Commission together for the carrying out of its official duties. Commencing in 2022, the Commission shall hold its first meeting no later than Feb. 21. Current text ordinance resumes at this point. REVISED --- EOCC Past Recommendations 3/25/1995 3/12/1991 1/1/1992 4/8/1993 Attempt to reject failed 3/21/1997 Rejected 1991 1992 1993 1994 6/1/1995 1/1/1996 6/1/1997 1/1/1998 Mayor $71,590 $74,095 3.49% No Increase No Increase $81,000 $85,000 $87,975 $91,054 Clerk $46,300 $48,152 4.00% No Increase No Increase $58,000 $58,000 $58,000 $59,000 Council $12,877 $13,392 4.00% No Increase No Increase $14,000 $14,000 $15,000 $15,000 Vice President $12,877 $13,392 No Increase No Increase $14,750 $14,750 $15,750 $15,750 President $12,877 $13,392 No Increase No Increase $15,500 $15,500 $16,500 $16,500 from 1996 (Accepted March 1999) Accepted March 2001 1997 1998 1/1/1999 7/1/1999 7/1/2000 7/1/2001 7/1/2002 Mayor Rejected Rejected $85,000 $90,000 $95,000 5.56% 102,000 7.35% $107,000 4.90% Clerk Rejected Rejected $58,000 $62,950 $67,900 7.86% $68,500 0.88% $69,100 0.88% Council Rejected Rejected $14,000 $17,000 $19,000 11.76% $20,200 3.16% $20,200 3.06% Vice President Rejected Rejected $14,750 $17,750 $19,750 11.27% $20,950 3.04% $20,950 2.70% President Rejected Rejected $15,500 $18,500 $21,000 13.50% $21,600 2.86% $22,200 2.78% Last Increase Self-suported Vision Care added Council Healthcare Removed 1/01/2010 2002 Rejected 4/24/2005 4/30/2007 Accepted 4/30/2009 7/1/2002 7/1/2003 7/1/2004 7/1/2005 7/1/2006 7/1/2007 7/1/2008 7/1/2009 7/1/2009 1/1/2010 7/1/2010 healthcare healthcare Mayor $107,000 $108,500 $110,000 No Increase No Increase No Increase No Increase 102,037 10%prem 10%prem $102,037 Clerk $69,100 $70,100 $71,100 No Increase No Increase No Increase No Increase $72,831 10%prem 10%prem $72,831 Council $20,200 $20,500 $20,800 No Increase No Increase No Increase No Increase $20,200 10%prem discontinue $20,200 Vice President $20,950 $21,250 $21,550 No Increase No Increase No Increase No Increase $20,950 10%prem discontinue $20,950 President $22,200 $22,500 $22,800 No Increase No Increase No Increase No Increase $22,200 10%prem discontinue $22,200 Accepted 3/22/2011 2013 Accepted 3/5/2015 1/1/2010 1/1/2010 1/1/2011 1/1/2011 March28, 2013 Effective 7/1/2015 Healthcare Salaries Salaries Salaries New Amount Fringe Benefit Mayor Discontinued No Increase $ 101,650 Mayor 107,000 Mayor Increase $ 128,400 Benefits & Vehicle Clerk Discontinued No Increase $ 72,555 Clerk $72,555 Clerk Increase $ 87,066 Benefits Council Discontinued No Increase $ 20,200 Council $20,200 Council Increase $ 24,240 Vice President Discontinued No Increase $ 20,950 Vice President $20,950 Vice President Increase $ 25,140 President Discontinued No Increase $ 22,200 President $22,200 President Increase $ 26,640 C.A. 09-23 Proposed- Proposed- effective effective 2017 7/1/2017 7/1/2018 2019 Proposed Proposed Proposed Salaries New Amount New Amount Fringe Benefit STATUS Effective Effective Effective Mayor Increase $ 129,684 $ 130,980 No Chg from 2015 Rejected Salaries 1/1/2019 1/1/2020 1/1/2021 Fringe Benefit STATUS Clerk Increase $ 87,936 $ 88,815 No Chg from 2015 Rejected Mayor Increase $ 134,058.25 $ 136,739.42 $ 139,610.42 No Chg from 2015 EFFECTIVE Council NO CHANGE $ 24,240 $ 24,240 Rejected Clerk Increase $ 90,902.77 $ 92,720.83 $ 94,667.97 No Chg from 2015 EFFECTIVE Vice President NO CHANGE $ 25,140 $ 25,140 Rejected Council Pres. Increase $ 27,813.95 $ 28,370.23 $ 28,966.00 No Chg from 2010 EFFECTIVE President NO CHANGE $ 26,640 $ 26,640 Rejected Council VP Increase $ 26,247.85 $ 26,772.81 $ 27,335.04 No Chg from 2010 EFFECTIVE Res 2017-095 Council Mbr Increase $ 25,308.19 $ 25,814.35 $ 26,356.45 No Chg from 2010 EFFECTIVE