Elected Officers Compensation Commission

AGENDA Elected Officers Compensation Commission AGENDA FOR MARCH 24, 2022 AT 11:00 AM Lansing City Hall, City Council Conference Room 124 W. Michigan Avenue, 10th Floor To provide input or ask questions on any item that is listed on the agenda, members of the public may contact the City Council at city.council@lansingmi.gov or (517) 483-4177 prior to the meeting. Liisa Speaker - Chairperson Derek Melot - Vice Chairperson Thomas Hoisington Brian Huggler Jeff McAlvey Holli Seabury Steve Young 1. Call to Order 2. Roll Call 3. Minutes A. March 15, 2022 4. Public Comment on Agenda Items (Up to 3 Minutes) 5. Discussion/Action: B. Draft Determination Letters- 2022 C. Fringe Benefits 6. Other D. 2022 Informational Materials 7. Adjourn Persons with disabilities who need an accommodation to fully participate in these meetings should contact the City Council Office at 517-483-4177 (TTY 711) 24 hour notice may be needed for certain accommodations. An attempt will be made to grant all reasonable accommodation requests. Page 1 of 54  DRAFT MINUTES Elected Officers Compensation Commission Tuesday, March 15, 2022 @ 11:17 a.m. City Council Conference Room ROLL CALL Commissioner Speaker- Chairperson Commissioner Melot –Vice Chairperson Commissioner Member Huggler Commissioner Member McAlvey – excused Commissioner Member Hoisington – excused Commissioner Member Seabury - excused Commissioner Member Young OTHERS PRESENT Sherrie Boak, Council Staff Jim Smiertka, OCA Kyle Kaminski, City Pulse ROLL CALL Chairperson Speaker called the meeting to order. Minutes MOTION BY MEMBER HUGGLER AND SECOND BY MEMBER YOUNG TO APPROVE THE MINUTES OF MARCH 8, 2022 CORRECTED TO SHOW MEMBER YOUNG ASKED TO BE EXCUSED PRIOR TO THE MEETING. MOTION CARRIED 4-0. Public Comment No public present at this time. Presentation No elected officials present. Discussion/Action Draft Determination Letters Ms. Boak noted the documents were templates based on the recommendation in 2019, and were for review and future consideration since no members were present at this time. Draft Fringe Benefits Mr. Smiertka submitted an updated draft based on his office discussions with HR, Budget Director and the Retirement Office. Page 2 of 54  DRAFT Other 2022 Past Materials for Information Only Ms. Boak referenced the packet which included the following:  2022 Calendar  Chapter 280 2022  Municipal Comparison Spreadsheet  Royal Oak Benefits  Director Salary Information 2022  Union Contract Spreadsheet 2022  EEOC Recommendation Letters from 2021  ARPA Resolution  CPI The Commission reviewed the updated documents including the union spreadsheet with 214 updates and the new fringe benefit changes. Member Young asked how many members were in 214 and 243, and Mr. Smiertka was only able to verify 22 in 214. Member Young then asked the other members if they were considering a multi-year recommendation and the consensus was similar to the 2019 recommendation. Mr. Melot submitted a document he prepared on two inflationary calculations for discussion using BLS calculation calculator, going back to 2000. The Commission reviewed the municipality comparison spreadsheet with no new updates from the last meeting; still waiting on Madison, Wisconsin and South Bend, Indiana. The Commission discussed their options with comparisons to other strong Mayor communities. Mr. Smiertka updated the Commission on the inquiry into “per diem” for Council Members, noting that in his research on EOCC Statue, City Charter and the City EOCC Ordinance. A definition was found on “Salary”, meaning annual payment for services rendered, therefore he recommended that it would be hazardous to go to per meeting payments. Member Speaker asked if salary included benefits and could be considered compensation like a fringe benefit, and Mr. Smiertka not it is just compensation. He added that if other communities have it, it might be written into their ordinance or Charter. Member Huggler proposed a per diem, and based on the statements OCA was willing to take that option off the table for consideration and would not be in favor of a Council increase. The Commission continued looking at the comparisons for the Clerk and discussed options for a vehicle for the Clerk. They again asked for his job duties since adding in medical marihuana licensing, and Ms. Boak confirmed the request was relayed again, but her office had not received a response. The Commission discussed options for the City Clerk in the past, work load and potential of a City vehicle. Ms. Boak was to obtain the following information:  Number of fleet vehicles available in City Hall for Clerk to use  Cost for insurance, maintenance, gas and lease on current Mayor’s vehicle as a comparison  Mileage the Clerk has been reimbursed over the last 5 years while driving his own vehicle  Additional request to the Clerk on his additional duties. The Commission discussed options for all elected officials and Member Melot was asked if he was proposing a retro back to 2000 as listed in the spreadsheet he provided and he stated it was not his intention. MOTION BY MEMBER MELOT, SUPPORTED BY MEMBER HUGGLER TO EXCUSE MEMBERS SEABURY, MCALVEY AND HOISINGTON. MOTION CARRIED 4-0. MOTION TO ADJOURN BY MEMBER MELOT, SUPPORTED BY YOUNG AT 11:53 AM. MOTION CARRIED 4-0. Page 3 of 54  DRAFT Adjourned at 11:53 a.m. Respectively submitted by: Sherrie Boak, City Council Office Manager Approved as presented on Page 4 of 54  Elected Officers Compensation Commission March 25, 2022 Mr. Chris Swope Lansing City Clerk Ninth Floor, City Hall Lansing, Michigan 48933 Dear Mr. Swope: As Secretary to the City of Lansing Elected Officers Compensation Commission, I hereby submit the attached 2022 Salary Determination Letter and 2022 Elected Officials Summary of Fringe Benefits for filing as the 2022 determination of the Elected Officers Compensation Commission for the Mayor. If you have any questions with respect to this filing, please do not hesitate to contact me. Thank you for your assistance. Sincerely, Sherrie Boak City Council Office Manager Elected Officers Compensation Commission Recording Secretary 1 Page 5 of 54  Elected Officers Compensation Commission March 24, 2022 Council President Adam Hussain Members of the Lansing City Council Tenth Floor City Hall Lansing, Michigan 48933 Dear President Hussain and Councilmembers: The Elected Officers Compensation Commission (EOCC) met in committee during February and March 2022. The EOCC reviewed internal economic and financial documents, and the current salary and benefit compensation packages of the Mayor, City Clerk, and members of the City Council. In addition, the EOCC compared various salary structures held by similar officers in comparable communities across Michigan and neighboring States. The following people attended the Commission meetings to answer questions and share their thoughts; Elizabeth O’Leary, Jane DiSessa, Judy Kehler, Desiree Kirkland, and Chris Swope. Our determination is based on the National and State economic climate, the current financial condition of the City, our review of executive and legislative responsibilities, and salary/benefit comparisons with other Michigan communities. The Commission considered the compensation history for all relevant positions going back as far as 1991, and considered the feedback from various executive officers and City staff. Our determination, which shall be implemented on _______________________, makes changes to the compensation provided to the Mayor. DETERMINATION Salaries The Commission determines that annual salaries, and respective effective dates, shall be as follows: January 1, 2022 January 1, 2023 January 1, 2024 Mayor: $ $ $ 2 Page 6 of 54  Fringe Benefits The Commission adopts by reference the Elected Officials Summary of Fringe Benefits 2022, attached. The benefits are to be provided for the elected officials as set forth therein. Of note, the current healthcare made available to elected officials comports with the three-tier optional plan provided to employees of the City. The intention of this change is to comply with Public Act 152 of 2011, which capped the amount the City can pay for healthcare premiums. This change will provide elected officers the same coverage employees are provided. Pursuant to the 2017 EOCC recommendation, Council members may purchase health care at their own expense. Other Compensation It is acknowledged that none of the elected officers earn compensatory, vacation, or sick time, and upon termination, they are not entitled to any compensation for the same. TRANSMITTAL We, the members of the Elected Officers Compensation Commission, respectfully, adopt the collective determinations now transmitted. ELECTED OFFICERS COMPENSATION COMMISSION Liisa Speaker Derek Melot Chairperson Vice Chairperson Brian Huggler Jeff McAlvey Member Member Hollie Seabury Thomas Hoisington Member Member ___________________________ Steve Young Member 3 Page 7 of 54  Elected Officers Compensation Commission March 25, 2022 Mr. Chris Swope Lansing City Clerk Ninth Floor, City Hall Lansing, Michigan 48933 Dear Mr. Swope: As Secretary to the City of Lansing Elected Officers Compensation Commission, I hereby submit the attached 2022 Salary Determination Letter and 2022 Elected Officials Summary of Fringe Benefits for filing as the 2022 determination of the Elected Officers Compensation Commission for the City Clerk. If you have any questions with respect to this filing, please do not hesitate to contact me. Thank you for your assistance. Sincerely, Sherrie Boak City Council Office Manager Elected Officers Compensation Commission Recording Secretary 1 Page 8 of 54  Elected Officers Compensation Commission March 24, 2022 Council President Adam Hussain Members of the Lansing City Council Tenth Floor City Hall Lansing, Michigan 48933 Dear President Hussain and Councilmembers: The Elected Officers Compensation Commission (EOCC) met in committee during February and March 2022. The EOCC reviewed internal economic and financial documents, and the current salary and benefit compensation packages of the Mayor, City Clerk, and members of the City Council. In addition, the EOCC compared various salary structures held by similar officers in comparable communities across Michigan and neighboring States. The following people attended the Commission meetings to answer questions and share their thoughts; Elizabeth O’Leary, Jane DiSessa, Judy Kehler, Desiree Kirkland, and Chris Swope. Our determination is based on the National and State economic climate, the current financial condition of the City, our review of executive and legislative responsibilities, and salary/benefit comparisons with other Michigan communities. The Commission considered the compensation history for all relevant positions going back as far as 1991, and considered the feedback from various executive officers and City staff. Our determination, which shall be implemented on ________________, makes changes to the compensation provided to the City Clerk. DETERMINATION Salaries The Commission determines that annual salaries, and respective effective dates, shall be as follows: January 1, 2022 January 1, 2023 January 1, 2024 City Clerk: $ $ $ 2 Page 9 of 54  Fringe Benefits The Commission adopts by reference the Elected Officials Summary of Fringe Benefits 2022, attached. The benefits are to be provided for the elected officials as set forth therein. Of note, the current healthcare made available to elected officials comports with the three-tier optional plan provided to employees of the City. The intention of this change is to comply with Public Act 152 of 2011, which capped the amount the City can pay for healthcare premiums. This change will provide elected officers the same coverage employees are provided. Pursuant to the 2017 EOCC recommendation, Council members may purchase health care at their own expense. Other Compensation It is acknowledged that none of the elected officers earn compensatory, vacation, or sick time, and upon termination, they are not entitled to any compensation for the same. TRANSMITTAL We, the members of the Elected Officers Compensation Commission, respectfully, adopt the collective determinations now transmitted. ELECTED OFFICERS COMPENSATION COMMISSION Liisa Speaker Derek Melot Chairperson Vice Chairperson Brian Huggler Jeff McAlvey Member Member Hollie Seabury Thomas Hoisington Member Member ___________________________ Steve Young Member 3 Page 10 of 54  Elected Officers Compensation Commission March 25, 2022 Mr. Chris Swope Lansing City Clerk Ninth Floor, City Hall Lansing, Michigan 48933 Dear Mr. Swope: As Secretary to the City of Lansing Elected Officers Compensation Commission, I hereby submit the attached 2022 Salary Determination Letter and 2022 Elected Officials Summary of Fringe Benefits for filing as the 2022 determination of the Elected Officers Compensation Commission for the Council President. If you have any questions with respect to this filing, please do not hesitate to contact me. Thank you for your assistance. Sincerely, Sherrie Boak City Council Office Manager Elected Officers Compensation Commission Recording Secretary 1 Page 11 of 54  Elected Officers Compensation Commission March 24, 2022 Council President Adam Hussain Members of the Lansing City Council Tenth Floor City Hall Lansing, Michigan 48933 Dear President Hussain and Councilmembers: The Elected Officers Compensation Commission (EOCC) met in committee during February and March 2022. The EOCC reviewed internal economic and financial documents, and the current salary and benefit compensation packages of the Mayor, City Clerk, and members of the City Council. In addition, the EOCC compared various salary structures held by similar officers in comparable communities across Michigan and neighboring States. The following people attended the Commission meetings to answer questions and share their thoughts; Elizabeth O’Leary, Jane DiSessa, Judy Kehler, Desiree Kirkland, and Chris Swope. Our determination is based on the National and State economic climate, the current financial condition of the City, our review of executive and legislative responsibilities, and salary/benefit comparisons with other Michigan communities. The Commission considered the compensation history for all relevant positions going back as far as 1991, and considered the feedback from various executive officers and City staff. Our determination, which shall be implemented on ____________, makes changes to the compensation provided to the Council President. DETERMINATION Salaries The Commission determines that annual salaries, and respective effective dates, shall be as follows: January 1, 2022 January 1, 2023 January 1, 2024 Council President: $ $ $ 2 Page 12 of 54  Fringe Benefits The Commission adopts by reference the Elected Officials Summary of Fringe Benefits 2022, attached. The benefits are to be provided for the elected officials as set forth therein. Of note, the current healthcare made available to elected officials comports with the three-tier optional plan provided to employees of the City. The intention of this change is to comply with Public Act 152 of 2011, which capped the amount the City can pay for healthcare premiums. This change will provide elected officers the same coverage employees are provided. Pursuant to the 2017 EOCC recommendation, Council members may purchase health care at their own expense. Other Compensation It is acknowledged that none of the elected officers earn compensatory, vacation, or sick time, and upon termination, they are not entitled to any compensation for the same. TRANSMITTAL We, the members of the Elected Officers Compensation Commission, respectfully, adopt the collective determinations now transmitted. ELECTED OFFICERS COMPENSATION COMMISSION Liisa Speaker Derek Melot Chairperson Vice Chairperson Brian Huggler Jeff McAlvey Member Member Hollie Seabury Thomas Hoisington Member Member ___________________________ Steve Young Member 3 Page 13 of 54  Elected Officers Compensation Commission March 25, 2022 Mr. Chris Swope Lansing City Clerk Ninth Floor, City Hall Lansing, Michigan 48933 Dear Mr. Swope: As Secretary to the City of Lansing Elected Officers Compensation Commission, I hereby submit the attached 2022 Salary Determination Letter and 2022 Elected Officials Summary of Fringe Benefits for filing as the 2022 determination of the Elected Officers Compensation Commission for the Council Vice President. If you have any questions with respect to this filing, please do not hesitate to contact me. Thank you for your assistance. Sincerely, Sherrie Boak City Council Office Manager Elected Officers Compensation Commission Recording Secretary 1 Page 14 of 54  Elected Officers Compensation Commission March 24, 2022 Council President Adam Hussain Members of the Lansing City Council Tenth Floor City Hall Lansing, Michigan 48933 Dear President Hussain and Councilmembers: The Elected Officers Compensation Commission (EOCC) met in committee during February and March 2022. The EOCC reviewed internal economic and financial documents, and the current salary and benefit compensation packages of the Mayor, City Clerk, and members of the City Council. In addition, the EOCC compared various salary structures held by similar officers in comparable communities across Michigan and neighboring States. The following people attended the Commission meetings to answer questions and share their thoughts; Elizabeth O’Leary, Jane DiSessa, Judy Kehler, Desiree Kirkland, and Chris Swope. Our determination is based on the National and State economic climate, the current financial condition of the City, our review of executive and legislative responsibilities, and salary/benefit comparisons with other Michigan communities. The Commission considered the compensation history for all relevant positions going back as far as 1991, and considered the feedback from various executive officers and City staff. Our determination, which shall be implemented on ____________, makes changes to the compensation provided to the Council Vice President. DETERMINATION Salaries The Commission determines that annual salaries, and respective effective dates, shall be as follows: January 1, 2022 January 1, 2023 January 1, 2024 Council Vice President: $ $ $ 2 Page 15 of 54  Fringe Benefits The Commission adopts by reference the Elected Officials Summary of Fringe Benefits 2022, attached. The benefits are to be provided for the elected officials as set forth therein. Of note, the current healthcare made available to elected officials comports with the three-tier optional plan provided to employees of the City. The intention of this change is to comply with Public Act 152 of 2011, which capped the amount the City can pay for healthcare premiums. This change will provide elected officers the same coverage employees are provided. Pursuant to the 2017 EOCC recommendation, Council members may purchase health care at their own expense. Other Compensation It is acknowledged that none of the elected officers earn compensatory, vacation, or sick time, and upon termination, they are not entitled to any compensation for the same. TRANSMITTAL We, the members of the Elected Officers Compensation Commission, respectfully, adopt the collective determinations now transmitted. ELECTED OFFICERS COMPENSATION COMMISSION Liisa Speaker Derek Melot Chairperson Vice Chairperson Brian Huggler Jeff McAlvey Member Member Hollie Seabury Thomas Hoisington Member Member ___________________________ Steve Young Member 3 Page 16 of 54  Elected Officers Compensation Commission March 25, 2022 Mr. Chris Swope Lansing City Clerk Ninth Floor, City Hall Lansing, Michigan 48933 Dear Mr. Swope: As Secretary to the City of Lansing Elected Officers Compensation Commission, I hereby submit the attached 2022 Salary Determination Letter and 2022 Elected Officials Summary of Fringe Benefits for filing as the 2022 determination of the Elected Officers Compensation Commission for the Council Members. If you have any questions with respect to this filing, please do not hesitate to contact me. Thank you for your assistance. Sincerely, Sherrie Boak City Council Office Manager Elected Officers Compensation Commission Recording Secretary 1 Page 17 of 54  Elected Officers Compensation Commission March 24, 2022 Council President Adam Hussain Members of the Lansing City Council Tenth Floor City Hall Lansing, Michigan 48933 Dear President Hussain and Councilmembers: The Elected Officers Compensation Commission (EOCC) met in committee during February and March 2022. The EOCC reviewed internal economic and financial documents, and the current salary and benefit compensation packages of the Mayor, City Clerk, and members of the City Council. In addition, the EOCC compared various salary structures held by similar officers in comparable communities across Michigan and neighboring States. The following people attended the Commission meetings to answer questions and share their thoughts; Elizabeth O’Leary, Jane DiSessa, Judy Kehler, Desiree Kirkland, and Chris Swope. Our determination is based on the National and State economic climate, the current financial condition of the City, our review of executive and legislative responsibilities, and salary/benefit comparisons with other Michigan communities. The Commission considered the compensation history for all relevant positions going back as far as 1991, and considered the feedback from various executive officers and City staff. Our determination, which shall be implemented on ____________, makes changes to the compensation provided to the Council Members. DETERMINATION Salaries The Commission determines that annual salaries, and respective effective dates, shall be as follows: January 1, 2022 January 1, 2023 January 1, 2024 Council Members: $ $ $ 2 Page 18 of 54  Fringe Benefits The Commission adopts by reference the Elected Officials Summary of Fringe Benefits 2022, attached. The benefits are to be provided for the elected officials as set forth therein. Of note, the current healthcare made available to elected officials comports with the three-tier optional plan provided to employees of the City. The intention of this change is to comply with Public Act 152 of 2011, which capped the amount the City can pay for healthcare premiums. This change will provide elected officers the same coverage employees are provided. Pursuant to the 2017 EOCC recommendation, Council members may purchase health care at their own expense. Other Compensation It is acknowledged that none of the elected officers earn compensatory, vacation, or sick time, and upon termination, they are not entitled to any compensation for the same. TRANSMITTAL We, the members of the Elected Officers Compensation Commission, respectfully, adopt the collective determinations now transmitted. ELECTED OFFICERS COMPENSATION COMMISSION Liisa Speaker Derek Melot Chairperson Vice Chairperson Brian Huggler Jeff McAlvey Member Member Hollie Seabury Thomas Hoisington Member Member ___________________________ Steve Young Member 3 Page 19 of 54 Page 20 of 54  City of Lansing ELECTED OFFICIALS Summary of Fringe Benefits 2022 Elected officials shall be eligible for City-provided health, dental, and life insurance coverage, and for participation in any deferred compensation program, as summarized below. Unless otherwise noted, this Summary of Fringe Benefits is operative on JULY 1, 2019. The last adopted recommended Summary of Fringe Benefits remains operative until that date. I. FOR THE MAYOR AND CITY CLERK ONLY: Health Insurance: The City of Lansing shall provide at the time of being sworn in or during an annual open enrollment period the following choice of medical insurances. Coverage will be effective the first (1st) day of the month following the date the Mayor or Clerk, respectively, are sworn in. If an elected official chooses a non-base plan, he or she will be required to pay the difference between the base and non-base plan, in addition to any premium share. Elected officials selecting the base plan below will receive a $400 cash payment incentive for each plan year chosen.  Base Plan - includes a $40.00 co-pay for office visits. Prescription drug co-pays are $10/$40/$80. This plan includes a $1000/single and $2000/ family in network deductible and 80% co-insurance. Emergency room services have a $250 co-pay and Urgent Care visits have a $60 co-pay.  Option 1 - includes a $30.00 co-pay for office visits. Prescription drug co-pays are $10/$40/$80. This plan includes a $500/single and $1000/ family in network deductible and 80% co-insurance. Emergency room services have a $150 co-pay and Urgent Care visits have a $50 co-pay.  Option 2 - includes a $20.00 co-pay for office visits. Prescription drug co-pays are $10/$20/$40 or $15/$25/$50 for Physician’s Health Plan. This plan includes a $500 calendar year limit on preventative services, emergency room services with a $50 co-pay, and a $20 co-pay and 100% coverage for mental health and substance abuse services. The Base Plan is as provided above. If the Base Plan exceeds the state mandated hard cap amount, the elected official will pay the difference. If the elected official chooses to “buy up” to an optional plan (either Option 1 or Option 2) the elected official will be responsible for any cost differential between the Base Plan premium and the premium of the selected optional plan chosen. Benefit summaries and rate sheets are available in the Department of Human Resources. Vision Plan: The Mayor and City Clerk are eligible to purchase the Blue Cross Blue Shield VSP 12/12/12 Vision Plan. This plan provides vision exams, lenses and frames, and contact lenses with co-pays. Opt out: The Mayor and City Clerk will be allowed to opt out of the City’s health care plan annually, during the City’s open enrollment period provided the Mayor or City Clerk provides written proof of coverage from another source. The Mayor or City Clerk who opts out of the City’s health care plan will be eligible to receive $1,800 in any year in which they receive coverage from another source. In addition, such payments will be made twice a year, by separate check, following the period of time the Mayor or Clerk had alternate coverage. Dental Insurance: The City pays the full premium costs for the Dental plan provided by the City, coverage includes the Mayor and City Clerk and family members. Coverage includes 100% coverage for cleaning; 50% coverage for treatment costs with an $800 maximum per person per contract year. Mayor and City Clerk and dependents will also receive orthodontic coverage which provides $1,000 lifetime maximum per 1 Page 21 of 54 person. Coverage is effective the first day of the month following thirty calendar days of service. Booklets and summaries are available in the Department of Human Resources. Retiree Dental Insurance: Eligible retirees shall be covered by the same insurance as the active Mayor and City Clerk. The Mayor and City Clerk shall become eligible for retiree dental insurance beginning at the date of termination of employment with the City, or at age fifty-five (55), whichever is later; provided the Mayor or City Clerk respectively has at least fifteen (15) years of service with the City. AFLAC: The Mayor and City Clerk will have the opportunity to pay for medical insurance premiums, unreimbursed medical expenses, and dependent care costs with pretax dollars through AFLAC. AFLAC also offers supplemental insurances that may be purchased on a pretax basis through payroll deduction. The maximum annual benefit for AFLAC medical insurance premiums and unreimbursed maximum medical expenses shall be the sum permitted by the Internal Revenue Code. The maximum benefit for AFLAC dependent care costs shall be the sum permitted by the Internal Revenue Code. Life Insurance: The City pays the premium for a base $50,000 of group life and $50,000 Accidental Death and Dismemberment Insurance for the Mayor and City Clerk. Life insurance coverage for dependents is available for a reasonable cost to the Mayor and City Clerk, in accordance with the following schedule: Spouse $25,000 Unmarried child, age 14 days to 6 months $500 6 months to 23 years $ 2,000 Coverage is effective one (1) month and one (1) day following the commencement of service. Summaries are available in the Department of Human Resources. Vacation: No accrued time for sick leave, vacation, or personal time shall exist or be required. Parking/Transportation: The Mayor and City Clerk shall have designated parking in the basement of City Hall. Vehicle: An automobile will be provided for the regular full time use of the Mayor. Deferred Compensation: The Mayor and City Clerk shall be eligible to participate in the City’s deferred compensation 457 plans as may be offered by the City. Currently those plans include Voya and T. Rowe Price. The Mayor and City Clerk will be able to contribute up to the maximum allowed by the IRS annually through payroll deduction. Summaries are available in the Department of Human Resources. Defined Contribution Retirement System: In accordance with the City Charter, officials elected on or after October 1, 1990 shall belong to the City of Lansing Defined Contribution Money Purchase Pension Plan. The Plan provides for: 1) A City contribution totaling 6% of the Mayor or City Clerk’s gross salary. The Plan is administered by Principal Financial Group. 2) The Mayor and City Clerk become eligible for City contributions following six (6) months of service and must be enrolled in the Plan prior to completion of six (6) months of service in order to self-direct the investment options of their retirement account. Failure to enroll prior to completion of six (6) months of service shall result in the City transferring monies into the Plan which shall default to the fund designated as the default fund. 2 Page 22 of 54  3) The Mayor and City Clerk will be notified by Principal Financial Group to enroll persons and benefits are managed online. 4) The Mayor and City Clerk have the option of contributing up to five percent (5%) of their compensation each Plan Year, subject to certain limits imposed by law. 5) At the end of three full years of service the Mayor and City Clerk will be vested for all City contributions. Should the Mayor and City Clerk leave at the end of three full years the elected official will have the following options: - Lump sum payment subject to applicable taxes; - Rollover monies into another tax deferred investment option; or - Leave monies in the plan and continue to be invested tax deferred. 6) The Mayor and City Clerk are also eligible for a City paid long-term disability policy which is administered by the selected vendor following the completion of six (6) months of service. The Mayor and City Clerk shall receive information pertaining to the long-term disability policy at the quarterly enrollment session. Retirement Health Care: Optional: This is a one-time only option that must be made in writing within thirty (30) days after being officially sworn in or having elected to qualify on or before July 1, 2001. For all officials elected after October 29, 1990, the City agrees to provide retirement health care coverage up to 100% of the premium for the Base Plan health care coverage provided to active Mayor and City Clerk. Retirement health coverage shall begin at the date of termination of employment with the City, provided the Mayor and City Clerk have at least 15 years of service with the City and be at least 55 years of age. This coverage is available at a cost of 3.25% of the Mayor and City Clerk’s respective gross pay. This coverage shall be the same insurance coverage provided to the active Mayor and Clerk. Retirees shall convert to complementary coverage at their Medicare eligibility date. Retiree health benefits shall not include spouse or family coverage for a Mayor or City Clerk first elected after July 1, 2009. II. FOR CITY COUNCILMEMBERS: The fringe benefits designated in this Section II are for City Councilmembers. Health Insurance: Councilmembers shall have the option to purchase health care insurance, at their own expense. If chosen, coverage will be effective the first (1st) day of the month following the date the Councilmember is sworn in (commencement of service) or chosen during an annual open enrollment period. Current plans offered are following UAW coverage plans:  Base Plan - includes a $40.00 co-pay for office visits. Prescription drug co-pays are $10/$40/$80. This plan includes a $1000/single and $2000/ family in network deductible and 80% co-insurance. Emergency room services have a $250 co-pay and Urgent Care visits have a $60 co-pay.  Option 1 - includes a $30.00 co-pay for office visits. Prescription drug co-pays are $10/$40/$80. This plan includes a $500/single and $1000/ family in network deductible and 80% co-insurance. Emergency room services have a $150 co-pay and Urgent Care visits have a $50 co-pay.  Option 2 - includes a $15.00 co-pay for office visits. Prescription drug co-pays are $0/$15/$40. Emergency room services with a $50 co-pay, $20 co-pay for urgent care, and a $15 co-pay for mental health and substance abuse services. Benefit summaries and rate sheets are available in the Department of Human Resources. 3 Page 23 of 54 Vision Plan: Councilmembers will be eligible to purchase the Blue Cross Blue Shield VSP 12/12/12 Vision Plan. This plan provides vision exams, lenses and frames, and contact lenses with co-pays. Dental Insurance: Councilmembers shall have the option to purchase this dental insurance, at their own expense, on the same terms and at the same rate as other part-time employees of the City for whom such coverage is available, currently UAW. Coverage includes 100% coverage for cleaning; 50% coverage for treatment costs with a $1,500 maximum per person per benefit year. Councilmembers and dependents will also receive orthodontic coverage which provides fifty percent (50%) of treatment costs with a $3,000.00 lifetime maximum per person. Coverage is effective the first day of the month following thirty calendar days of service. Booklets and summaries are available in the Department of Human Resources. Retiree Dental Insurance: Eligible retirees shall be covered by the same insurance as active Councilmembers. The Councilmember shall become eligible for retiree dental insurance beginning at the date of termination of employment with the City, or at age fifty-five (55), whichever is later; provided the Councilmember has at least fifteen (15) years of service with the City. Councilmembers first taking office on or after January 1, 2010, shall not be eligible for this benefit. AFLAC: The Councilmembers will have the opportunity to pay for medical insurance premiums, unreimbursed medical expenses, and dependent care costs with pretax dollars through AFLAC. AFLAC also offers supplemental insurances that may be purchased on a pretax basis through payroll deduction. The maximum annual benefit for AFLAC medical insurance premiums and unreimbursed maximum medical expenses shall be the sum permitted by the Internal Revenue Code. The maximum benefit for AFLAC dependent care costs shall be the sum permitted by the Internal Revenue Code. Councilmembers first taking office on or after January 1, 2019 shall not be eligible for this benefit. Life Insurance: Councilmembers are not eligible for City provided group life and Accidental Death and Dismemberment Insurance. Vacation: No accrued time for sick leave, vacation, or personal time shall exist or be required. Parking/Transportation: Councilmembers shall have designated parking as provided by the Rules adopted by City Council. Deferred Compensation: Councilmembers shall be eligible to participate in the City’s deferred compensation 457 plans as may be offered by the City. Currently those plans include Voya and T. Rowe Price. Councilmembers will be able to contribute up to the maximum allowed by the IRS annually through payroll deduction. Summaries are available in the Department of Human Resources. Defined Contribution Retirement System: Officials elected on or after October 1, 1990 and first taking office before January 1, 2010, shall belong to the City of Lansing Defined Contribution Money Purchase Pension Plan. Retirement Health Care: For all officials elected after October 29, 1990 and taking office before January 1, 2010 who exercised the option to participate in retiree healthcare, the City will provide retirement health care coverage up to 100% of the premium for the Base Plan health care coverage provided to the active Mayor and Clerk. Retirement health coverage shall begin at the date of termination of employment with the City, provided the Councilmember has at least 15 years of service with the City and be at least the age of 55. This coverage is available at a cost of 3.25% of the Council member’s gross pay. This coverage shall be the same insurance coverage provided to the active Mayor and Clerk. Retirees shall convert to complementary coverage at their Medicare eligibility date. Retiree Healthcare Opt out: Councilmembers who receive Retirement Health Care insurance will be allowed to opt out of the City’s health care plan annually, during the City’s open enrollment period provided the Councilmember provides written proof of coverage from another source. Any Councilmember who opts 4 Page 24 of 54 out of the City’s health care plan will be eligible to receive $1,800 in any year in which they receive coverage from another source. In addition, such payments will be made twice a year, by separate check, following the period of time the Councilmember had alternate coverage. Department of Human Resources, 8th Floor, 124 W. Michigan, Lansing MI 48933. Phone: 483-4014 EQUAL OPPORTUNITY EMPLOYER Revised 4/21/04: Retiree dental Revised 03/28/2007: Vision Revised 03/30/09: Phased elimination of benefits for Councilmembers Revised 03/22/11: For clarity Revised 4/02/13: To provide for three tier optional health insurance plans in compliance with PA 152 of 2011, and other clarifications Revised 3/5/2015: For technical corrections and clarifications Revised 3/17/2017 For Clerk and Mayor Compensation Revised 3/14/19 for Compensation Revised 2/24/2021 No Changes for Elected Officials Revised 3/24/2022 Compensation & Updated Fringe 5 Page 25 of 54  1st Mtg Council EOCC EOCC Council EOCC EOCC 45th Day Council Page 26 of 54  EOCC Past Recommendations 3/25/1995 3/12/1991 1/1/1992 4/8/1993 Attempt to reject failed 3/21/1997 Rejected 1991 1992 1993 1994 6/1/1995 1/1/1996 6/1/1997 1/1/1998 Mayor $71,590 $74,095 3.49% No Increase No Increase $81,000 $85,000 $87,975 $91,054 Clerk $46,300 $48,152 4.00% No Increase No Increase $58,000 $58,000 $58,000 $59,000 Council $12,877 $13,392 4.00% No Increase No Increase $14,000 $14,000 $15,000 $15,000 Vice President $12,877 $13,392 No Increase No Increase $14,750 $14,750 $15,750 $15,750 President $12,877 $13,392 No Increase No Increase $15,500 $15,500 $16,500 $16,500 from 1996 (Accepted March 1999) Accepted March 2001 1997 1998 1/1/1999 7/1/1999 7/1/2000 7/1/2001 7/1/2002 Mayor Rejected Rejected $85,000 $90,000 $95,000 5.56% 102,000 7.35% $107,000 4.90% Clerk Rejected Rejected $58,000 $62,950 $67,900 7.86% $68,500 0.88% $69,100 0.88% Council Rejected Rejected $14,000 $17,000 $19,000 11.76% $20,200 3.16% $20,200 3.06% Vice President Rejected Rejected $14,750 $17,750 $19,750 11.27% $20,950 3.04% $20,950 2.70% President Rejected Rejected $15,500 $18,500 $21,000 13.50% $21,600 2.86% $22,200 2.78% Last Increase Self-suported Vision Care added Council Healthcare Removed 1/01/2010 2002 Rejected 4/24/2005 4/30/2007 Accepted 4/30/2009 Accepted 3/22/2011 7/1/2002 7/1/2003 7/1/2004 7/1/2005 7/1/2006 7/1/2007 7/1/2008 7/1/2009 7/1/2009 1/1/2010 7/1/2010 1/1/2010 1/1/2010 1/1/2011 1/1/2011 healthcare healthcare Healthcare Salaries Mayor $107,000 $108,500 $110,000 No Increase No Increase No Increase No Increase 102,037 10%prem 10%prem $102,037 Mayor Discontinued No Increase $ 101,650 Clerk $69,100 $70,100 $71,100 No Increase No Increase No Increase No Increase $72,831 10%prem 10%prem $72,831 Clerk Discontinued No Increase $ 72,555 Council $20,200 $20,500 $20,800 No Increase No Increase No Increase No Increase $20,200 10%prem discontinue $20,200 Council Discontinued No Increase $ 20,200 Vice President $20,950 $21,250 $21,550 No Increase No Increase No Increase No Increase $20,950 10%prem discontinue $20,950 Vice President Discontinued No Increase $ 20,950 President $22,200 $22,500 $22,800 No Increase No Increase No Increase No Increase $22,200 10%prem discontinue $22,200 President Discontinued No Increase $ 22,200 C.A. 09-23 Proposed- effective Proposed-effective 2013 Accepted 3/5/2015 2017 7/1/2017 7/1/2018 March28, 2013 Effective 7/1/2015 Salaries New Amount New Amount Fringe Benefit STATUS Salaries Salaries New Amount Fringe Benefit Mayor Increase $ 129,684 $ 130,980 No Chg from 2015 Rejected Mayor 107,000 Mayor Increase $ 128,400 Benefits & Vehicle Clerk Increase $ 87,936 $ 88,815 No Chg from 2015 Rejected Clerk $72,555 Clerk Increase $ 87,066 Benefits Council NO CHANGE $ 24,240 $ 24,240 Rejected Council $20,200 Council Increase $ 24,240 Vice President NO CHANGE $ 25,140 $ 25,140 Rejected Vice President $20,950 Vice President Increase $ 25,140 President NO CHANGE $ 26,640 $ 26,640 Rejected President $22,200 President Increase $ 26,640 Res 2017-095 2019 2021 Eff. 1/1/2021 Effective Effective Effective per 2019 Salaries 1/1/2019 1/1/2020 1/1/2021 Fringe Benefit STATUS Salaries Decision Fringe Benefit Mayor Increase $ 134,058.25 $ 136,739.42 $ 139,610.42 No Chg from 2015 Approved Mayor NO CHANGE $ 139,610.42 No Chg from 2015 Clerk Increase $ 90,902.77 $ 92,720.83 $ 94,667.97 No Chg from 2015 Approved Clerk NO CHANGE $ 94,667.97 No Chg from 2015 Council Pres. Increase $ 27,813.95 $ 28,370.23 $ 28,966.00 No Chg from 2010 Approved Council Pres. NO CHANGE $ 28,966.00 No Chg from 2010 Council VP Increase $ 26,247.85 $ 26,772.81 $ 27,335.04 No Chg from 2010 Approved Council VP NO CHANGE $ 27,335.04 No Chg from 2010 Council Mbr Increase $ 25,308.19 $ 25,814.35 $ 26,356.45 No Chg from 2010 Approved Council Mbr NO CHANGE $ 26,356.45 No Chg from 2010 Page 27 of 54  CITY OF LANSING WAGE AND SALARY ADJUSTMENTS 2001-2024 EXECUTIVE T580/243 T214 POLICE NON SUP POLICE SUP FIRE UAW MANAGEMENT MAYORAL NON-BARGAINING 1.60% - 01/01/02 2001 2.75% 2.75% 1.55% 1.55% 1.50% - 07/01/02 2.70% 2.75% 1.50% - 01/01/02 1.50% - 01/01/02 2002 2.75% 3.00% 1.55% - 07/01/02 1.55% - 07/01/02 1.50% 2.70% 3.00% 1.50% - 01/11/03 1.50% - 01/11/03 1.00% - 02/01/03 2003 2.00% - 02/03 1.30% - 08/03 1.6% - 07/12/03 1.6% - 07/12/03 1.53% - July 2003 3.0% - 10/06/03 1.3% - 08/01/03 1.6% - 01/10/04 1.6% - 01/10/04 1.53% - 01/04 2004 2.00% - 02/04 2.25% - 08/04 1.6% 0 07/10/04 1.6% 0 07/10/04 1.55% - 07/04 no current contract 2.25% 1.55% - 01/05 2.2% - 10/2005 2005 2.00% - 02/05 2.25% - 08/05 1.80% - 07/01/05 1.80% - 07/01/05 1.6% - 07/05 retro'd back to 2004 2.25% 1.60% - 01/06 2006 2.00% - 02/06 2.25% - 08/06 2.10% - 07/01/06 2.10% - 07/01/06 1.80% - 07/06 2.50% - 10/2006 none none none contract in negotiations; contract in negotiations; 2.50% - 03/2007 2007 no retro no retro 2.30% - 07/01/07 2.30% - 07/01/07 2.10% - 07/07 2.50% - 10/2007 no step increase 2.50% - 03/2007 2.50% - 03/2007 contract in negotiations; contract in negotiations; contract in 2.0% - 07/08 2008 no retro no retro 1.00% - 07/01/08 1.00% - 07/01/08 2.30% - 07/08 negotiations; no retro no step increase 2.0% - 07/08 2.0% - 07/08 1.0% Cash Bonus - Feb contract in negotiations; 1.50% - 01/01/09 1.50% - 01/01/09 contract in 2009 no retro 09 .30% due 06/30/09 .30% due 07/15/09 2.50% - 07/09 negotiations; no retro none none none 1.25% - Aug 2009 $750 cash bonus and $1,000 cash bonus - $1,000 cash bonus - 2010 1.75% 1.25% $850 cash bonus 1% 07/01/10 03/01/10 to 10/06/10 none none none 2011 1.25% 0% 1.50% 1.5% - 07/16/11 1.5% - 07/01/11 1.25% - 10/07/11 none none none 1.25% - 10/07/12 $1,000 cash bonus & (deducted from wages 2012 0.00% $1,000 signing bonus 2.00% 1.75% - 07/16/12 1.5% - 07/01/12 toward pension none none none contribution) contract in negotiations; 2013 $1,000 cash bonus $800 cash bonus for FY14 $1,000 cash bonus $750 cash bonus no retro $900 cash bonus 0% none $1,000 cash bonus N/A (see 2013) CBA $1,000 cash bonus and 2014 2% Expiration Changed to 2.50% 1% 2% 2% 3% none 2% 12/31 from 8/31. 2015 1% 2.50% 2.50% 2.50% 2% 2% 2.50% 20% (Mayor only) $2,000 cash bonus $1,000 cash bonus $800 cash bonus 2016 2.50% 2% 2.50% 2.50% & 2% & 2% 2% Researching 2.50% 2017 2% 2% 3% 3% 2% 2.50% 2.25% Researching 2.50% Page 28 of 54  EXECUTIVE T580/243 T214 POLICE NON SUP POLICE SUP FIRE UAW MANAGEMENT MAYORAL NON-BARGAINING 2018 2% 2% 2.50% 2.50% 2.50% 2.50% New Administration New Administration 2.50% 3% & $1,000 signing $1,000 signing bonus 2019 3% bonus 3% 3% 2.50% & 3% 2.75%-4% 2.75%-4% (Mayor Staff) 2.50% 3% & $750 signing 2020 2.50% bonus 3% 3% 2.50% 3% 3% 3% 3% 2% & $1,000 signing 2021 2% bonus 2.25% 2.25% 2% 2.25% 2% 2% 2% 3% and $1,000 signing 2022 bonus for FT/$500 for 3% and $1,000 PT 2023 3% 3% 2024 Wage Reopener Page 29 of 54 2022 Salary and Fringe Benefit Survey **Wages are annual unless otherwise noted** City Population Type of Government City Clerk Council Member City Manager (if Mayor Benefits City Clerk Vehicle applicable) City Administrator’s salary is $96,749-$125,774; current determined by Council, and 120,735 City Manager incumbent’s salary is $23,726.32 our interim City $47,452.63 N/A No $124,305.00 Administrator’s salary is Ann Arbor, Michigan $223,600.00 Mayor & City Clerk: Dental, vision, Medical (80/20), PTO, Paid Holidays, Life Insurance, Cafeteria Plan Participation, Long-term President - $18,638 + meeting stipend ($100/meeting); Member - 110,000 Strong Mayor $99,868 N/A $160,329 disability insurance, 401A Defined Contribution Plan, Deferred Comp 457 (optional). City Council: optional enrollment to dental, No $15,516 + meeting stipend ($100/meeting) Dearborn, Michigan vision, medical plans (100% employee contribution). Optional participation in the Deferred Compensation 457 plan (100% employee East Lansing, $91,233.22 (not an elected contribution only). 48,729 City Manager $8,500 (not a full time position) $169,922.48 $10,000 (not a full time position) Only City Clerk and City Manager receive benefits, including health, dental, life, ltd, PTO, and retirement No Michigan position) Flint, Michigan 94,370 Strong Mayor $70, 817.7600 $22,500.00 N/A $125,000.10 Medical, Dental, Vision, Life insurance, STD, FSA, MERS retirement (Hybrid and HCSP) No · Medical, Dental, and Vision administered by Blue Cross Blue Shield, starting on first day, 6% Employee & 6% Employer matching 401a, Employee & Employer contributions to Retiree Health Savings Account, Eleven Paid Holidays, Paid Vacation and Sick Time, 198,917 City Manager $112,874 $118,292 $123,969 $129,329 $28,000 city $136,377 commissioner $143,196 $52,000.00 No Paid parking (if applicable), Tuition Reimbursement up to master’s degree, Paid Parental Leave, Employee Assistance Program with 5 Grand Rapids, free mental health visits per issue, Comprehensive Wellness program Michigan President $28,966.00 117,159 Strong Mayor $94,667.97 VP $27,335.04 N/A $139,610.95 No Council: Option to purchase health and dental. Members $26,356.45 Lansing, Michigan Mayor and Clerk: Health, Dental, DC, Long Term Disability, Life Insurance appointed position; $6,577.43 annually; $70/meeting after 32 meetings per year; City 76,300 Strong Mayor N/A $139,153.00-$161,313.00 16% DC Pension Contribution, 4% Retiree Healthcare Savings No Rochester Hills, $115,240.00-$133,594.00 Council President: $8,350.48 Michigan Only City Clerk and City Manager receive benefits. I attached our health benefits (note that dental coverage is at no cost to the 59,195 City Manager $102,899 $20 per meeting $158,393 $40 per meeting employee) Royal Oak, Michigan City Council- Medical, dental, vision, 401K and an RHS account. All other elected receive a 401K, medical, dental and vision. Basic 132,644 Strong Mayor $92,923.00 $31,411.90 N/A $125,642.00 No Life insurance, no Sick and Accident insurance. Warren , Michigan City pays $72,026. County 65,211 Strong Mayor $12,332.88 N/A $118,748.00 Medical/RX/Dental/Vision/Life No pays 2/3 of salary Lorain, Ohio Page 30 of 54 Page 31 of 54  February 2022 Position Salary City Attorney $172,580.56 Chief of Police $145,000.00 Finance Director/ City Treasurer $120,000.00 Chief of Staff $140,000.00 Chief Strategy Officer $140,780.40 2005 -Salary was unable to be pulled. Our System does not go back to 2005. 2010 LPD- Mark Alley (March 2010) $109.091.00 / Teresa Szymanski (January 2011) $99,000.00 LFD- William Cochran $97,206.00 2022 LPD- Ellery Sosebee $145,000.00 LFD- Interim Fire Chief Mike Tobin $124,538.15 Page 32 of 54 (submitted via email 3.16.2022) Based on the requests made 3/15/2022: Mayor’s Vehicle Expense- per the Budget Director See below for the figures used to calculate annual cost for the FY23 fleet allocation for the Mayor’s car: AVG YEARLY MAINT/REPAIRS $2,144.48 YEARLY INS RATE $1,272.60 YEARLY RATE $11,242.47 YEARLY TOTAL $14,659.55 YEARLY FUEL AVERAGE $1,164.08 Loaner Fleet available for the City Clerk- per the Public Service Director There are 3 loaner vehicles in City Hall garage. One is currently at Fleet, but is assigned to City Hall and will be coming back in the next month or so. If a vehicle is provided, it is purchased from the Fleet budget and is charged back to the department that uses the vehicle. This cost would be charged to the City Clerk’s budget. A better option is probably a vehicle allowance, or just to pay mileage for use of a personal vehicle (which is currently an option). The City is strongly considering reducing the number of vehicles it provides, for cost and efficiency reasons. Past 5 years of Mileage Reimbursement to the Clerk – per the Clerk: You have my permission to check. There would be very few – frequently I use city car; other times I don’t track and submit mileage. Sincerely, Chris Swope, MMC/MiPMC | pronouns: He/Him Lansing City Clerk Based on the above response, I have reached out to Finance to inquire. Once I get any information I will forward that as well. Sherrie Boak City Council Office Manager Page 33 of 54 CHAPTER 280. - ELECTED OFFICERS COMPENSATION COMMISSION Cross reference— Compensation of officers and employees - see CHTR. Secs. 2-104, 9-102; Elections generally - see CHTR. Art. II, Ch. 2; Election Commission - see CHTR. Sec. 2-205; ADM. Ch. 282; Elections under the City Charter - see CHTR. Secs. 9-302, 9-401, 9-402; Compensation of judges - see ADM. 210.01(Rule 48); Compensation of Housing Commission members - see ADM. 260.02; Compensation of Senior Citizens Advisory Board members - see ADM. 278.04; Compensation of Waterfront Development Board members -see ADM. 264.03; Compensation of Board of Trustees of Employees' Retirement System - see ADM. 292.09. 280.01. - Establishment; powers and duties. Pursuant to M.C.L.A. 117.5c, as amended, there is hereby established an Elected Officers Compensation Commission in and for the City. The Commission shall determine the salaries of all elected officials, and such determinations shall be controlling, unless Council, by resolution adopted by two-thirds of the members, rejects them. The determinations of the Commission shall be effective 30 days following their filing with the City Clerk, unless rejected by Council. In case of rejection, the existing salary shall prevail. Any expense allowance or reimbursement paid to elected officials in addition to salary shall be for expenses incurred in the course of City business and accounted for to the City. (Ord. No. 319, 6-18-73) 280.02. - Membership; terms; vacancies. The Elected Officers Compensation Commission shall consist of seven members who are registered electors of the City and who shall be appointed by the Mayor, subject to confirmation by a majority of the members elected and serving in Council. The terms of office of the members shall be seven years. Members shall be appointed before October 1 of the year of appointment and shall serve until October 1 of the year in which their terms expire or until their successors qualify for office. Vacancies shall be filled for the remainder of the unexpired term. No member or employee of the legislative, judicial or executive branch of any level of government or members of the immediate family of such member or employee shall be eligible to be a member of the Commission. (Ord. No. 319, 6-18-73) 280.03. - Meetings; chairperson; compensation. Commencing in 2022, the Elected Officers Compensation Commission shall meet for not more than 15 session days in each even-numbered year and shall make its determination within 45 calendar days after its first meeting. Council shall designate, by resolution, the date, time and location for the first meeting, thereby officially calling the Commission together for the carrying out of its official duties. The first meeting in even-numbered years shall not be set later than February 21. The City Clerk shall notify the members of the Commission in writing concerning the designated date, time and location, at least seven calendar days in advance. A majority of the members of the Commission constitutes a quorum for conducting the business of the Commission. The Commission shall not take Page 34 of 54  action or make a determination without the concurrence of a majority of the members appointed and serving on the Commission. The Commission shall elect a Chairperson from among its members. As used in this section, "session days" means calendar days on which the Commission meets and a quorum is present. The members of the Commission shall not receive compensation but shall be entitled to actual and necessary expenses incurred in the performance of official duties. (Ord. No. 532, 5-7-79; Ord. No. 1284 , § 1, 5-10-21) 280.04. - Open meetings. The business which the Elected Officials Compensation Commission may perform shall be conducted at public meetings of the Commission held in compliance with Public Act 267 of 1976, being M.C.L.A. 15.261 to 15.275. Public notice of the time, date and place of such meetings shall be given in the manner required by Public Act 267 of 1976. (Ord. No. 532, 5-7-79) 280.05. - Freedom of information. A writing prepared, owned, used, in the possession of or retained by the Elected Officials Compensation Commission in the performance of an office function shall be made available to the public in compliance with Public Act 442 of 1976, being M.C.L.A. 15.231 to 15.246. (Ord. No. 532, 5-7-79) Page 35 of 54 Page 36 of 54 Page 37 of 54 Page 38 of 54 Page 39 of 54 Page 40 of 54 Page 41 of 54 Page 42 of 54 Page 43 of 54  RESOLUTION #2021-216 BYTHE COMMITTEE ONWAYS ANDMEANS RESOLVED BYTHE CITY COUNCIL OFTHE CITY OFLANSING WHEREAS, theAmerican Rescue Plan Actof2021 (ARPA) wassigned intolawonMarch 11,2021, establishing Coronavirus State andLocal Fiscal Recovery Funds (CSLFRF) by appropriating $45,570,000,000 under tomake payments tometropolitan cities; and WHEREAS, under theformula established under ARPA, theCityofLansing wasawarded 49,924,664tobepaid intwoseparate traunches of $24,962,332. The firstofwhich was received bytheCityofLansing on August 5,2021 andthesecond ofwhich willbe available 12months after thefirst payment; and WHEREAS, Sections 602(c)(1)and 603(c)1provide these funds maybeused asfollows: A. torespond tothepublic health emergency withrespect toCOVID-19oritsnegative economic impacts, including assistance tohouseholds, small businesses, and nonprofits, oraidtoimpacted industries such astourism, travel, andhospitality; and B. torespond toworkers performing essential workduring theCOVID-19public health emergency byproviding premium paytoeligible workers oftheState, territory, or Tribal government thatareperforming such essential work, orbyproviding grants to eligible employers thathave eligible workers whoperform essential work; and C. fortheprovision ofgovernment services totheextent ofthereduction inrevenue of such State, territory, orTribal government duetotheCOVID-19public health emergency relative torevenues collected inthemost recent fullfiscal yearoftheState, territory, orTribal government prior totheemergency; and D. tomake necessary investments inwater, sewer, orbroadband infrastructure. WHEREAS, theFiscal Year 2022 Budget adopted byCityCouncil onMay 16,2021 anticipated theuseofthefirsttraunch, thevastmajority ofwhich tobespent onrevenue lossbetween thegeneral fund and parking fund; NOW, THEREFORE, BEITRESOLVED, theLansing CityCouncil approves acceptance ofthe ARPA funds inthetotal amount of $49,924,664 awarded between thetwo traunches of $24,962,332; BEITFURTHER RESOLVED, theLansing CityCouncil approves theuseofthefirst traunch of $24,962,332forpublic health andeconomic impacts; provision ofgovernment services totheextent ofthereduction inrevenue totheCityduetoCOVID-19;premium pay; and necessary investments inwater, sewer, orbroadband infrastructure; BEITFURTHER RESOLVED, thatprior totheexpenditure orreimbursement ofARPA funds foranyuse, theAdministration shall determine whether ornotagiven useiseligible Page 44 of 54 pursuant tothelegislation orofficial guidance from U.S.Treasury, andshall document thebasis forthisdetermination along withtheestimated expenditure andprogrammatic data required tofulfill thereporting requirements established bythelegislation andU.S. Treasury. BEIT FINALLY RESOLVED, the Administration is authorized tocreate appropriate accounts andtomakethenecessary operating transfers for the expenditure and control of the balance of the funds. Page 45 of 54  Elected Officers Compensation Commission March 4, 2021 Mr. Chris Swope Lansing City Clerk Ninth Floor, City Hall Lansing, Michigan 48933 Dear Mr. Swope: As Secretary to the City of Lansing Elected Officers Compensation Commission, I hereby submit the attached 2021 Salary Determination Letter and 2021 Elected Officials Summary of Fringe Benefits for filing as the 2021 determination of the Elected Officers Compensation Commission. If you have any questions with respect to this filing, please do not hesitate to contact me. Thank you for your assistance. Sincerely, Sherrie Boak City Council Office Manager Elected Officers Compensation Commission Recording Secretary 1 Page 46 of 54  Elected Officers Compensation Commission March 4, 2021 Council President Peter Spadafore Members of the Lansing City Council Tenth Floor City Hall Lansing, Michigan 48933 Dear President Spadafore and Councilmembers: The Elected Officers Compensation Commission (EOCC) met in committee during February 2021. The EOCC reviewed internal economic and financial documents and the past compensation packages of the Mayor, City Clerk, and members of the City Council. Based on the information the Commission reviewed, the financial forecast of the City and impacts of the future projections, our recommendation for annual salaries for elected officials was to remain at the current 2021 salary, until the Commission meets again. Fringe Benefits The Commission adopts by reference the Elected Officials Summary of Fringe Benefits 2021, attached. The benefits are to be provided for the elected officials as set forth therein. Of note, the current healthcare made available to elected officials comports with the three-tier optional plan provided to employees of the City. The intention of this change is to comply with Public Act 152 of 2011, which capped the amount the City can pay for healthcare premiums. This change will provide elected officers the same coverage employees are provided. Pursuant to the 2017 EOCC recommendation, Council members may purchase health care at their own expense. Other Compensation It is acknowledged that none of the elected officers earn compensatory, vacation, or sick time, and upon termination, they are not entitled to any compensation for the same. 2 Page 47 of 54  TRANSMITTAL We, the members of the Elected Officers Compensation Commission, respectfully, adopt the collective determinations now transmitted. ELECTED OFFICERS COMPENSATION COMMISSION Liisa Speaker Chairperson 3 Page 48 of 54  City of Lansing ELECTED OFFICIALS Summary of Fringe Benefits 2021 Elected officials shall be eligible for City-provided health, dental, and life insurance coverage, and for participation in any deferred compensation program, as summarized below. Unless otherwise noted, this Summary of Fringe Benefits is operative on February 24, 2021. The last adopted recommended Summary of Fringe Benefits remains operative until that date. I. FOR THE MAYOR AND CITY CLERK ONLY: Health Insurance: The City of Lansing shall provide at the time of being sworn in or during an annual open enrollment period the following choice of medical insurances. Coverage will be effective the first (1st) day of the month following the date the Mayor or Clerk, respectively, are sworn in. If an elected official chooses a non-base plan, he or she will be required to pay the difference between the base and non-base plan, in addition to any premium share. Elected officials selecting the base plan below will receive a $400 cash payment incentive for each plan year chosen.  Base Plan - includes a $40.00 co-pay for office visits. Prescription drug co-pays are $10/$40/$80. This plan includes a $1000/single and $2000/ family in network deductible and 80% co-insurance. Emergency room services have a $250 co-pay and Urgent Care visits have a $60 co-pay.  Option 1 - includes a $30.00 co-pay for office visits. Prescription drug co-pays are $10/$40/$80. This plan includes a $500/single and $1000/ family in network deductible and 80% co-insurance. Emergency room services have a $150 co-pay and Urgent Care visits have a $50 co-pay.  Option 2 - includes a $20.00 co-pay for office visits. Prescription drug co-pays are $10/$20/$40 or $15/$25/$50 for Physician’s Health Plan. This plan includes a $500 calendar year limit on preventative services, emergency room services with a $50 co-pay, and a 50% co-pay for mental health and substance abuse services. The Base Plan is as provided above. If the Base Plan exceeds the state mandated hard cap amount, the elected official will pay the difference. If the elected official chooses to “buy up” to an optional plan (either Option 1 or Option 2) the elected official will be responsible for any cost differential between the Base Plan premium and the premium of the selected optional plan chosen. Benefit summaries and rate sheets are available in the Department of Human Resources. Vision Plan: The Mayor and City Clerk are eligible to purchase the Blue Cross Blue Shield VSP 12/12/12 Vision Plan. This plan provides vision exams, lenses and frames, and contact lenses with co-pays. Opt out: The Mayor and City Clerk will be allowed to opt out of the City’s health care plan annually, during the City’s open enrollment period provided the Mayor or City Clerk provides written proof of coverage from another source. The Mayor or City Clerk who opts out of the City’s health care plan will be eligible to receive $1,800 in any year in which they receive coverage from another source. In addition, such payments will be made twice a year, by separate check, following the period of time the Mayor or Clerk had alternate coverage. Dental Insurance: The City pays the full premium costs for the Dental plan provided by the City, coverage includes the Mayor and City Clerk and family members. Coverage includes 100% coverage for cleaning; 50% coverage for treatment costs with an $1,500 maximum per person per contract year. Mayor and City Clerk and dependents will also receive orthodontic coverage which provides fifty percent (50%) of treatment costs with a $3,500.00 lifetime maximum per person. Coverage is effective the first day of the month 4 Page 49 of 54 following thirty calendar days of service. Booklets and summaries are available in the Department of Human Resources. Retiree Dental Insurance: Eligible retirees shall be covered by the same insurance as the active Mayor and City Clerk. The Mayor and City Clerk shall become eligible for retiree dental insurance beginning at the date of termination of employment with the City, or at age fifty-five (55), whichever is later; provided the Mayor or City Clerk respectively has at least fifteen (15) years of service with the City. AFLAC: The Mayor and City Clerk will have the opportunity to pay for medical insurance premiums, unreimbursed medical expenses, and dependent care costs with pretax dollars through AFLAC. AFLAC also offers supplemental insurances that may be purchased on a pretax basis through payroll deduction. The maximum annual benefit for AFLAC medical insurance premiums and unreimbursed maximum medical expenses shall be the sum permitted by the Internal Revenue Code. The maximum benefit for AFLAC dependent care costs shall be the sum permitted by the Internal Revenue Code. Life Insurance: The City pays the premium for a base $50,000 of group life and $50,000 Accidental Death and Dismemberment Insurance for the Mayor and City Clerk. Life insurance coverage for dependents is available for a reasonable cost to the Mayor and City Clerk, in accordance with the following schedule: Spouse $25,000 Unmarried child, age 14 days to 6 months $500 6 months to 23 years $ 2,000 Coverage is effective one (1) month and one (1) day following the commencement of service. Summaries are available in the Department of Human Resources. Vacation: No accrued time for sick leave, vacation, or personal time shall exist or be required. Parking/Transportation: The Mayor and City Clerk shall have designated parking in the basement of City Hall. Vehicle: An automobile will be provided for the regular full time use of the Mayor. Deferred Compensation: The Mayor and City Clerk shall be eligible to participate in the City’s deferred compensation 457 plans as may be offered by the City. Currently those plans include Voya and T. Rowe Price. The Mayor and City Clerk will be able to contribute up to the maximum allowed by the IRS annually through payroll deduction. Summaries are available in the Department of Human Resources. Defined Contribution Retirement System: In accordance with the City Charter, officials elected on or after October 1, 1990 shall belong to the City of Lansing Defined Contribution Money Purchase Pension Plan. The Plan provides for: 1) A City contribution totaling 6% of the Mayor or City Clerk’s gross salary. The Plan is administered by Wells Fargo Bank. 2) The Mayor and City Clerk become eligible for City contributions following six (6) months of service and must be enrolled in the Plan prior to completion of six (6) months of service in order to self-direct the investment options of their retirement account. Failure to enroll prior to completion of six (6) months of service shall result in the City transferring monies into the Plan which shall default to the fund designated as the default fund. 5 Page 50 of 54  3) The Mayor and City Clerk will be notified by the Department of Human Resources of the next quarterly enrollment session in order to receive their enrollment packet to facilitate timely enrollment and self-direction of their respective investment decisions. Enrollment is initiated following the quarterly enrollment session. 4) The Mayor and City Clerk have the option of contributing up to five percent (5%) of their compensation each Plan Year, subject to certain limits imposed by law. 5) At the end of three full years of service the Mayor and City Clerk will be vested for all City contributions. Should the Mayor and City Clerk leave at the end of three full years the elected official will have the following options: - Lump sum payment subject to applicable taxes; - Rollover monies into another tax deferred investment option; or - Leave monies in the plan and continue to be invested tax deferred. 6) The Mayor and City Clerk are also eligible for a City paid long-term disability policy which is administered by the selected vendor following the completion of six (6) months of service. The Mayor and City Clerk shall receive information pertaining to the long-term disability policy at the quarterly enrollment session. Retirement Health Care: Optional: This is a one-time only option that must be made in writing within thirty (30) days after being officially sworn in or having elected to qualify on or before July 1, 2001. For all officials elected after October 29, 1990, the City agrees to provide retirement health care coverage up to 100% of the premium for the Base Plan health care coverage provided to active Mayor and City Clerk. Retirement health coverage shall begin at the date of termination of employment with the City, provided the Mayor and City Clerk have at least 15 years of service with the City and be at least 55 years of age. This coverage is available at a cost of 3.25% of the Mayor and City Clerk’s respective gross pay. This coverage shall be the same insurance coverage provided to the active Mayor and Clerk. Retirees shall convert to complementary coverage at their Medicare eligibility date. Retiree health benefits shall not include spouse or family coverage for a Mayor or City Clerk first elected after July 1, 2009. II. FOR CITY COUNCILMEMBERS: The fringe benefits designated in this Section II are for City Councilmembers. Health Insurance: Councilmembers shall have the option to purchase health care insurance, at their own expense. If chosen, coverage will be effective the first (1st) day of the month following the date the Councilmember is sworn in (commencement of service) or chosen during an annual open enrollment period. Current plans offered are:  Base Plan - includes a $40.00 co-pay for office visits. Prescription drug co-pays are $10/$40/$80. This plan includes a $1000/single and $2000/ family in network deductible and 80% co-insurance. Emergency room services have a $250 co-pay and Urgent Care visits have a $60 co-pay.  Option 1 - includes a $30.00 co-pay for office visits. Prescription drug co-pays are $10/$40/$80. This plan includes a $500/single and $1000/ family in network deductible and 80% co-insurance. Emergency room services have a $150 co-pay and Urgent Care visits have a $50 co-pay.  Option 2 - includes a $15.00 co-pay for office visits. Prescription drug co-pays are $0/$15/$40. Emergency room services with a $50 co-pay, and a 50% co-pay for mental health and substance abuse services. 6 Page 51 of 54 Benefit summaries and rate sheets are available in the Department of Human Resources. Vision Plan: Councilmembers will be eligible to purchase the Blue Cross Blue Shield VSP 12/12/12 Vision Plan. This plan provides vision exams, lenses and frames, and contact lenses with co-pays. Dental Insurance: Councilmembers shall have the option to purchase this dental insurance, at their own expense, on the same terms and at the same rate as other part-time employees of the City for whom such coverage is available, currently UAW. Coverage includes 100% coverage for cleaning; 50% coverage for treatment costs with a $1,500 maximum per person per benefit year. Councilmembers and dependents will also receive orthodontic coverage which provides fifty percent (50%) of treatment costs with a $3,000.00 lifetime maximum per person. Coverage is effective the first day of the month following thirty calendar days of service. Booklets and summaries are available in the Department of Human Resources. Retiree Dental Insurance: Eligible retirees shall be covered by the same insurance as active Councilmembers. The Councilmember shall become eligible for retiree dental insurance beginning at the date of termination of employment with the City, or at age fifty-five (55), whichever is later; provided the Councilmember has at least fifteen (15) years of service with the City. Councilmembers first taking office on or after January 1, 2010, shall not be eligible for this benefit. AFLAC: The Councilmembers will have the opportunity to pay for medical insurance premiums, unreimbursed medical expenses, and dependent care costs with pretax dollars through AFLAC. AFLAC also offers supplemental insurances that may be purchased on a pretax basis through payroll deduction. The maximum annual benefit for AFLAC medical insurance premiums and unreimbursed maximum medical expenses shall be the sum permitted by the Internal Revenue Code. The maximum benefit for AFLAC dependent care costs shall be the sum permitted by the Internal Revenue Code. Councilmembers first taking office on or after January 1, 2019 shall not be eligible for this benefit. Life Insurance: Councilmembers are not eligible for City provided group life and Accidental Death and Dismemberment Insurance. Vacation: No accrued time for sick leave, vacation, or personal time shall exist or be required. Parking/Transportation: Councilmembers shall have designated parking as provided by the Rules adopted by City Council. Deferred Compensation: Councilmembers shall be eligible to participate in the City’s deferred compensation 457 plans as may be offered by the City. Currently those plans include Voya and T. Rowe Price. Councilmembers will be able to contribute up to the maximum allowed by the IRS annually through payroll deduction. Summaries are available in the Department of Human Resources. Defined Contribution Retirement System: Officials elected on or after October 1, 1990 and first taking office before January 1, 2010, shall belong to the City of Lansing Defined Contribution Money Purchase Pension Plan. The Plan provides for: 1) A City contribution totaling 6% of the Councilmembers’ gross salary. The Plan is administered by Wells Fargo. 2) The Councilmember becomes eligible for City contributions following six (6) months of service and must be enrolled in the Plan prior to completion of six (6) months of service in order to self direct the investment options of their retirement account. Failure to enroll prior to completion of six (6) months of service shall result in the City transferring monies into the Plan which shall default to the GIC (Guaranteed Investment Contract) Fund. 7 Page 52 of 54  3) The Councilmember will be notified by the Department of Human Resources of the next quarterly enrollment session in order to receive their enrollment packet to facilitate timely enrollment and self direction of the Councilmember’s investment decisions. Enrollment is initiated following the quarterly enrollment session. 4) The Councilmember has the option of contributing up to five percent (5%) of their compensation each Plan Year, subject to certain limits imposed by law. 5) At the end of three full years of service the Councilmember will be vested for all City contributions. Should the Councilmember leave at the end of three full years the Councilmember will have the following options: - Lump sum payment subject to applicable taxes; - Rollover monies into another tax deferred investment option; or - Leave monies in the plan and continue to be invested tax deferred. 6) The Councilmember is also eligible for a City paid long-term disability policy which is administered by the selected vendor following the completion of six (6) months of service. The Councilmember shall receive information pertaining to the long-term disability policy at the quarterly enrollment session. Retirement Health Care: For all officials elected after October 29, 1990 and taking office before January 1, 2010 who exercised the option to participate in retiree healthcare, the City will provide retirement health care coverage up to 100% of the premium for the Base Plan health care coverage provided to the active Mayor and Clerk. Retirement health coverage shall begin at the date of termination of employment with the City, provided the Councilmember has at least 15 years of service with the City and be at least the age of 55. This coverage is available at a cost of 3.25% of the Council member’s gross pay. This coverage shall be the same insurance coverage provided to the active Mayor and Clerk. Retirees shall convert to complementary coverage at their Medicare eligibility date. Retiree Healthcare Opt out: Councilmembers who receive Retirement Health Care insurance will be allowed to opt out of the City’s health care plan annually, during the City’s open enrollment period provided the Councilmember provides written proof of coverage from another source. Any Councilmember who opts out of the City’s health care plan will be eligible to receive $1,800 in any year in which they receive coverage from another source. In addition, such payments will be made twice a year, by separate check, following the period of time the Councilmember had alternate coverage. Department of Human Resources, 8th Floor, 124 W. Michigan, Lansing MI 48933. Phone: 483-4014 EQUAL OPPORTUNITY EMPLOYER Revised 4/21/04: Retiree dental Revised 03/28/2007: Vision Revised 03/30/09: Phased elimination of benefits for Councilmembers Revised 03/22/11: For clarity Revised 4/02/13: To provide for three-tier optional health insurance plans in compliance with PA 152 of 2011, and other clarifications Revised 3/5/2015: For technical corrections and clarifications Revised 3/17/2017 For Clerk and Mayor Compensation Revised 3/22/19 for Clerk and Mayor Compensation Revised 2/24/2021 No Changes for Elected Officials 8 Page 53 of 54 Page 54 of 54