Elected Officers Compensation Commission

AGENDA Elected Officers Compensation Commission AGENDA FOR MARCH 5, 2024 AT 10:30 AM Lansing City Hall, City Council Conference Room 124 W. Michigan Avenue, 10th Floor To provide input or ask questions on any item that is listed on the agenda, members of the public may contact the City Council at city.council@lansingmi.gov or (517) 483-4177 prior to the meeting. Thomas Hoisington Ben Kohrman Jeff McAlvey Derek Melot Holli Seabury Liisa Speaker Steve Young 1. Call to Order 2. Roll Call 3. Minutes A. February 13, 2024 4. Public Comment on Agenda Items (Up to 3 Minutes) 5. Discussion/Action: A. Discussion - 2024 Human Resources Materials B. DISCUSSION - Historical Determinations C. DISCUSSION - Elected Officials Benefits D. DISCUSSION - Determination 2024 6. Other A. Commission Comments B. Excused Absence ADJOURN Persons with disabilities who need an accommodation to fully participate in these meetings should contact the City Council Office at 517-483-4177 (TTY 711) 24 hour notice may be needed for certain accommodations. An attempt will be made to grant all reasonable accommodation requests. Page 1 of 26  DRAFT MINUTES Elected Officers Compensation Commission Tuesday, February 13, 2024 @ 12:00 p.m. City Council Conference Room Commission Member Melot called the meeting to order at 12:06 p.m. ROLL CALL Commissioner Member Liisa Speaker Commissioner Member Derek Melot Commissioner Member Ben Kohrman Commissioner Member Jeff McAlvey - excused Commissioner Member Thomas Hoisington- excused Commissioner Member Holli Seabury Commissioner Member Steve Young - excused OTHERS PRESENT Sherrie Boak, Council Staff Jim Smiertka, OCA Mayor Schor Elizabeth O’Leary, HR Jake Brower, Chief Strategy Officer Anna Stouffer- Hopkins Excused Absences MOTION BY COMMISSION MEMBER SPEAKER AND SUPPORTED BY COMMISSION MEMBER HOISINGTON TO EXCUSE COMMISSIONERS HOISINGTON, YOUNG AND MCALVEY. MOTION CARRIED 4-0. Minutes MOTION BY COMMISSION MEMBER KOHRMAN TO APPROVE THE MINUTES FROM FEBRUARY 6, 2024 SUPPORTED BY COMMISSION MEMBER HOISTINGTON AS PRESENTED. MOTION CARRIED 4-0. Public Comment No public comment at this time. Discussion/Action YOUTUBE Live Stream Option Commission Member Speaker, if hurt not to live stream, but not elected or paid or do not see a reason to have live stream, and the consensus was to no live stream. The information is available on the website and the public is invited to attend the meetings. Overview by Elected Officials – Mayor Schor Mayor Schor spoke his role directly 13 departments, is an elected Mayor and asks the Commission to look at duties and responsibilities. He offered to answer any questions they might have. Page 2 of 26  DRAFT Commission Member Speaker offered the recent municipality comparison and asked if Mayor Schor had other municipalities they should look at for “strong mayor”. Mayor Schor, in terms of “strong mayor”, Westland, Flint, Detroit and probably 10-12. Commission Member Speaker noted over years this Commission discusses comparisons between City Manager and Mayor. Mayor Schor noted he is “an elected City Manager”, but he does more as Mayor by attending neighborhood meetings, does reach out to the citizens, but commonly the City Manager does not do the same day to day, his argument would be a strong mayor does a lot more than City Manager. Mr. Smiertka stated with his time in Flint and Kalamazoo, there was a City Manager doing the administrative. In this case the Mayor of Lansing also coordinates LEPFA, LHC, outside Authorities, etc. Mayor Schor noted he manages multiple departments and “CEO of the City” and the Mayor is the public face of the City. Commission Member Melot asked if the Mayor is strong Mayor in Madison Wisconsin, and Mayor Schor stated he would ask. He did add that Grand Rapids has an elected Mayor and City Manager. Hollie asked why the deputy mayor compensation is higher than the Mayor compensation. Mayor Schor stated she is making less than anywhere else in senior administration, and she is compensated where she should be, and he believed he is lower. In 2023 positions were combined from Chief of Staff and Deputy Mayor. There were cost savings, but he was not able to provide that with recent budget cuts. There were two Deputy Mayors, and one was cut with benefits, and the remaining Deputy Mayor did get an increase. Commission Member Speaker asked if the savings were not seen because of budget cuts and Mayor Schor confirmed. Commission Melot stated that all discussions on the budget are out of this Commissions charge. Mayor Schor noted there is a savings in combining the positions, and Ms. Frayer is the lead person, when there are issues within departments she deals with that, she is working on funding from the State, and the right hand person to the Mayor. Commission Member Melot stated this commission is to address the topic of not allowing elected officials in charge of their own compensation. Cannot take completely out of Council because they have fiduciary positions and role. Commission mandate is to look at job, look at pay rate, considering City wants high caliper people in those positions. Mr. Smiertka noted there is a State statue and City ordinance that keeps the compensation out of the elected officials. Commission Member Melot spoke briefly on the process with the Commission determination at the Council level. DISCUSSION – Materials provided by Human Resources Commission spoke briefly on comparable on “strong mayor”, and the limited comparisons because here are not a lot. Commission Member Speaker asked about previous years to Madison, WI and Loraine, Ohio. She then referenced the spreadsheet on East Lansing and the neighboring comparison. Ms. O’Leary noted that City is one they are still waiting on. Commission Member Melot note comments made in the past about saving money if hiring a City Manager, and looking at City level it could cost them more. Commission Member Seabury referenced the top six (6) employees, and how the Mayor is the lowest on the list. Commission Member Melot noted that is a result of politized. Commission Member Speaker asked if HR should look into other municipalities, and Commission Member Melot asked for what purpose. Commission Member Speaker stated that now City Manager is also consumed under the Mayor role as well. Commission Member Melot stated if hire someone to do the role of Mayor instead of elected, potential could be $275,000-$325,000, with current 850 FTE in the City employment. Mr. Smiertka added that after decisions are made, effective 30 days after unless rejected by Council, with 6 of the Council Members voting in opposition to the determination. Commission Member Melot says this structure allows for raises to occur without Council doing anything. Commission Member Commissioner Comments Commission Member Kohrman asked about what options Council has, and it was explained they can do nothing or reject. Commission Member Melot distributed a memo he did for the Commission to review and consider before the next meeting. This memo spoke on inflation, CPI and proposed changes for 2024 and 2025. The spreadsheet represents the current, the effective date of that rate, then the proposed rate amount in 2024, which is existing amount into the BLS calculator with 12/2023 and get a deflated investment amount. In the final column in 2025, once readjusted to catch up in 2024, then inflation increase of 3.1. Page 3 of 26  DRAFT This holds the value of what they are currently making against inflationary performances. The calculator used is Federal Bureau of Labor Statistics calculator. This is separate from what the Commission wants to discuss options, and not fall further behind in the compensation. Commission Member Kohrman asked if they can propose for different years. Commission Member Melot confirmed they can because they only meet every other year. Commission Member Kohrman asked if different years be different for each position. Commission Member Melot asked if predicating on a step system, if they reject the first step, it would not work. Commission Member Kohrman asked if it can be arbitrary numbers. Mr. Smiertka stated it can be done. Commission Member Speaker stated originally it was in one determination letter, but then it was broken out into individual letters. Council Member Melot stated there is nothing prohibiting them from determining a position is worth a certain dollar amount. Commission Member Seabury asked if the position changes, and Mayor can no longer run for reelection. Commission Member Speaker stated there are no term limits. Commission Member Melot stated the salary would not change with a new Mayor. Commission Members spoke about the handouts from HR, and the comparables from other cities, but also from the top 6 FTE in the City currently. Commission Member Kohrman asked about live streaming moving forward. There may be a difference between Council seeing this in person or in writing. Commission Member Melot explained in the last two cycles members went to Committee of the Whole to explain where they were coming from. Mr. Smiertka noted that there will also be public comment at those meetings. Commission Member Melot noted it is not lack of knowledge. Ms. O’Leary noted when HR looks at positions, they look at the position, the duties and authority of a position when they have a position up for classification when they have jurisdiction or authority, it is not about a person but a position. Commission Member Speaker stated her concern with the determination by the Commission Member Melot because it would look like a big jump, so what can the Commission think about that could still do an increase but not a large jump. Mr. Smiertka clarified, there is a statute, Charter and Ordinance, and there is no prohibition of multiple years, but would not recommend beyond 2 years. Commission Member Speaker it was not proposed for more than 2 years, but individual recommendations for each elected official, for 2024 and separate recommendation for 2025. Mr. Jake Brower stated he wanted to acknowledge all elected officials. Anna Stouffer- Hopkins asked if the City Council has the authority has the option to take action later. Commission Member Melot stated there is a time limit once they get it, and Commission Member Speaker stated this Commission has a time limit on creating the recommendation. Adjourned at 12:57 p.m. Respectively submitted by: Sherrie Boak, City Council Office Manager Approved as presented on Page 4 of 26 2024 Salary and Fringe Benefit Survey as of 2/26/2024 **Wages are annual unless otherwise noted** City Population Type of Government City Clerk Council Member City Manager (if Mayor Benefits City Clerk Vehicle applicable) City Administrator’s salary Current: $27,366.73 is determined by Council, Current :$49,757.69 $99,749-$129,547; 121,536 City Manager 7/1/2024: $29,869.54 and our interim City 7/1/2024: $51,947.03 N/A No Incumbent is at $131,875.17 7/1/2025: $32,539.62 Administrator’s salary is 7/1/2025: $54,232.70 $250,000.00 Ann Arbor, Michigan Mayor & City Clerk receive general benefit programs (medical, dental, vision, PTO, paid holidays, life insurance, 401A defined President - $19,620 + meeting stipend ($100/meeting); Member 108,420 Strong Mayor $108,018 N/A $168,775 contribution plan, deferred compensation 457 plan, health care savings plan). City Council Member/President do not receive No - $16,333 + meeting stipend ($100/meeting) Dearborn, Michigan benefits. $114,618.92 (not an elected 47,340 City Manager $9,070 (not a full time position) $180,000.00 $10,600 (not a full time position) Only City Clerk and City Manager receive benefits, including health, dental, life, ltd, PTO, and retirement No East Lansing, Michigan position) $70, 817.7600 Council Member: $25,000 $125,000.10 80,628 Strong Mayor N/A Medical, Dental, Vision, Life & ADD insurance ($75,000), STD, FSA, MERS retirement (Hybrid only) Flint, Michigan Council President: $27,500 President $28,966.00 112,513 Strong Mayor $104,371.44 VP $27,335.04 N/A $139,610.95 No Members $26,356.45 Council: Option to purchase health and dental. Lansing, Michigan Mayor and Clerk: Health, Dental, DC, Long Term Disability, Life Insurance appointed position; $6,944.16 annually; $70/meeting after 10 meetings per year; 14% DC Pension Contribution, 4% Retiree Healthcare Savings 77,000 Strong Mayor N/A $142,981.00-$165,751.00 No $118,410.00-$137,268.00 City Council President: $8,816.07 City Council only has pension 12% Rochester Hills, Michigan Only City Clerk and City Manager receive benefits. I attached our health benefits (note that dental coverage is at no cost to the 56,833 City Manager $136,325 $20 per meeting $158,393 $40 per meeting employee) Royal Oak, Michigan Health, dental, life insurance provided with no premiums. We also offer voluntary life insurance, 401k, RHS, FSA, and Aflac 134,777 Strong Mayor $92,923.00 $31,411.90 N/A $125,642.00 No plans. Warren , Michigan Page 5 of 26  CITY OF LANSING WAGE AND SALARY ADJUSTMENTS 2001-2024 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 contract in contract in contract in $750 cash bonus and T580/243 2.75% 2.75% 2.00% - 02/03 2.00% - 02/04 2.00% - 02/05 2.00% - 02/06 1.25% 0.00% $1,000 cash bonus 2% 1% negotiations; no retro negotiations; no retro negotiations; no retro 1.75% 1.0% Cash Bonus - $1,000 cash bonus N/A (see 2013) CBA contract in contract in T214 2.75% 3.00% 1.30% - 08/03 2.25% - 08/04 2.25% - 08/05 2.25% - 08/06 Feb 09 1.25% 0% and $1,000 signing $800 cash bonus for FY14 Expiration Changed 2.50% negotiations; no retro negotiations; no retro 1.25% - Aug 2009 bonus to 12/31 from 8/31. 1.50% - 01/01/02 1.50% - 01/11/03 1.6% - 01/10/04 1.50% - 01/01/09 CCLP NS 1.55% 1.80% - 07/01/05 2.10% - 07/01/06 2.30% - 07/01/07 1.00% - 07/01/08 $850 cash bonus 1.50% 2.00% $1,000 cash bonus 2.50% 2.50% 1.55% - 07/01/02 1.6% - 07/12/03 1.6% 0 07/10/04 .30% due 06/30/09 1.50% - 01/01/02 1.50% - 01/11/03 1.6% - 01/10/04 1.50% - 01/01/09 CCLP Supervisory 1.55% 1.80% - 07/01/05 2.10% - 07/01/06 2.30% - 07/01/07 1.00% - 07/01/08 1% 1.5% - 07/16/11 1.75% - 07/16/12 $750 cash bonus 1% 2.50% 1.55% - 07/01/02 1.6% - 07/12/03 1.6% 0 07/10/04 .30% due 07/15/09 1.60% - 01/01/02 1.53% - 01/04 1.55% - 01/05 1.60% - 01/06 $1,000 cash bonus - contract in negotiations; no $1,000 cash bonus IAFF, Local 421 1.50% 1.53% - July 2003 2.10% - 07/07 2.30% - 07/08 2.50% - 07/09 1.5% - 07/01/11 1.5% - 07/01/12 2% 1.50% - 1.55% - 07/04 1.6% - 07/05 1.80% - 07/06 07/01/10 retro and 2% 07/01/02 1.25% - 10/07/12 2.2% - 10/2005 contract in contract in $1,000 cash bonus - (deducted from wages UAW 2.70% 2.70% 3.0% - 10/06/03 no current contract 2.50% - 10/2006 2.50% - 10/2007 1.25% - 10/07/11 $900 cash bonus 2% 2% retro'd back to 2004 negotiations; no retro negotiations; no retro 03/01/10 to 10/06/10 toward pension contribution) EXECUTIVE 2.50% - 03/2007 2.0% - 07/08 none none none none none 0% 3% 2.50% MANAGEMENT no step increase no step increase MAYORAL none 2.50% - 03/2007 2.0% - 07/08 none none none none none none 20% (Mayor only) 1.00% - 02/01/03 2.75% 3.00% none 2.50% - 03/2007 2.0% - 07/08 none none none none $1,000 cash bonus NON-BARGAINING 1.3% - 08/01/03 2.25% 2.25% 2% $2,000 cash bonus Page 6 of 26  CITY OF LANSING WAGE AND SALARY ADJUSTMENTS 2001-2024 2001 2002 2003 2004 2005 2006 2007 2008 2009 2016 2017 2018 2019 2020 2021 contract in contract in contract in T580/243 2.75% 2.75% 2.00% - 02/03 2.00% - 02/04 2.00% - 02/05 2.00% - 02/06 2.50% 2% 2% 3% 2.50% 2% negotiations; no retro negotiations; no retro negotiations; no retro 1.0% Cash Bonus - contract in contract in 3% & $750 signing 2% & $1,000 signing T214 2.75% 3.00% 1.30% - 08/03 2.25% - 08/04 2.25% - 08/05 2.25% - 08/06 Feb 09 2% 2% 2% 3% & $1,000 signing bonus negotiations; no retro negotiations; no retro bonus bonus 1.25% - Aug 2009 1.50% - 01/01/02 1.50% - 01/11/03 1.6% - 01/10/04 1.50% - 01/01/09 CCLP NS 1.55% 1.80% - 07/01/05 2.10% - 07/01/06 2.30% - 07/01/07 1.00% - 07/01/08 2.50% 3% 2.50% 3% 3% 2.25% 1.55% - 07/01/02 1.6% - 07/12/03 1.6% 0 07/10/04 .30% due 06/30/09 1.50% - 01/01/02 1.50% - 01/11/03 1.6% - 01/10/04 1.50% - 01/01/09 CCLP Supervisory 1.55% 1.80% - 07/01/05 2.10% - 07/01/06 2.30% - 07/01/07 1.00% - 07/01/08 2.50% 3% 2.50% 3% 3% 2.25% 1.55% - 07/01/02 1.6% - 07/12/03 1.6% 0 07/10/04 .30% due 07/15/09 1.60% - 01/01/02 1.53% - 01/04 1.55% - 01/05 1.60% - 01/06 $1,000 cash bonus IAFF, Local 421 1.50% 1.53% - July 2003 2.10% - 07/07 2.30% - 07/08 2.50% - 07/09 2% 2.50% 2.50% 2.50% 2% 1.50% - 1.55% - 07/04 1.6% - 07/05 1.80% - 07/06 and 2% 07/01/02 2.2% - 10/2005 contract in contract in $800 cash bonus and UAW 2.70% 2.70% 3.0% - 10/06/03 no current contract 2.50% - 10/2006 2.50% - 10/2007 2.50% 2.50% $1,000 signing bonus & 3% 3% 2.25% retro'd back to 2004 negotiations; no retro negotiations; no retro 2% EXECUTIVE 2.50% - 03/2007 2.0% - 07/08 none none 2% 2.25% New Administration 2.75%-4% 3% 2% MANAGEMENT no step increase no step increase MAYORAL none 2.50% - 03/2007 2.0% - 07/08 none Researching Researching New Administration 2.75%-4% (Mayor Staff) 3% 2% 1.00% - 02/01/03 2.75% 3.00% none 2.50% - 03/2007 2.0% - 07/08 none NON-BARGAINING 1.3% - 08/01/03 2.25% 2.25% 2.50% 2.50% 2.50% 2.50% 3% 2% Page 7 of 26  CITY OF LANSING WAGE AND SALARY ADJUSTMENTS 2001-2024 2001 2002 2003 2004 2005 2006 2007 2008 2009 2022 2023 2024 2025 3% and $1,000 contract in contract in contract in T580/243 2.75% 2.75% 2.00% - 02/03 2.00% - 02/04 2.00% - 02/05 2.00% - 02/06 signing bonus for 3% 3% negotiations; no retro negotiations; no retro negotiations; no retro FT/$500 for PT 1.0% Cash Bonus - contract in contract in 3% and $1,000 T214 2.75% 3.00% 1.30% - 08/03 2.25% - 08/04 2.25% - 08/05 2.25% - 08/06 Feb 09 3% 3% negotiations; no retro negotiations; no retro signing bonus 1.25% - Aug 2009 1.50% - 01/01/02 1.50% - 01/11/03 1.6% - 01/10/04 1.50% - 01/01/09 3% and $1,000 CCLP NS 1.55% 1.80% - 07/01/05 2.10% - 07/01/06 2.30% - 07/01/07 1.00% - 07/01/08 3% 3% 1.55% - 07/01/02 1.6% - 07/12/03 1.6% 0 07/10/04 .30% due 06/30/09 signing bonus Wage Reopener 1.50% - 01/01/02 1.50% - 01/11/03 1.6% - 01/10/04 1.50% - 01/01/09 3% and $1,000 CCLP Supervisory 1.55% 1.80% - 07/01/05 2.10% - 07/01/06 2.30% - 07/01/07 1.00% - 07/01/08 3% 3% 1.55% - 07/01/02 1.6% - 07/12/03 1.6% 0 07/10/04 .30% due 07/15/09 signing bonus Wage Reopener 1.60% - 01/01/02 1.53% - 01/04 1.55% - 01/05 1.60% - 01/06 3% and $1,000 IAFF, Local 421 1.50% 1.53% - July 2003 2.10% - 07/07 2.30% - 07/08 2.50% - 07/09 3% 2% 2% 1.50% - 1.55% - 07/04 1.6% - 07/05 1.80% - 07/06 signing bonus 07/01/02 3% and $1,000 2.2% - 10/2005 contract in contract in 2.5% and $500 for UAW 2.70% 2.70% 3.0% - 10/06/03 no current contract 2.50% - 10/2006 2.50% - 10/2007 signing bonus for FT 3% Wage Reopener retro'd back to 2004 negotiations; no retro negotiations; no retro FT Employees Employees Varied- Established a EXECUTIVE 2.50% - 03/2007 2.0% - 07/08 minimum salary for Majority received none none Majority received 3% MANAGEMENT no step increase no step increase directors at 3% $120,000 MAYORAL none 2.50% - 03/2007 2.0% - 07/08 none 3% 3% 3% 1.00% - 02/01/03 2.75% 3.00% none 2.50% - 03/2007 2.0% - 07/08 none NON-BARGAINING 1.3% - 08/01/03 2.25% 2.25% 3% 3% 3% Page 8 of 26 NAME NAME POSITION DESCRIPTION HRLY RATE ANNUAL SHELBI FRAYER DEPUTY MAYOR 88.02 183,090 JAMES SMIERTKA CITY ATTORNEY 88.02 183,090 ELLERY SOSEBEE POLICE CHIEF 73.96 153,830 BRIAN STURDIVANT FIRE CHIEF 73.96 153,830 ANETHIA BREWER COURT ADMINISTRATOR 69.07 143,669 ANDREW SCHOR MAYOR 67.12 139,610 Page 9 of 26  CREATED BY COMMITTEE RECORDING SECRETARY EOCC Past Recommendations 3/25/1995 3/12/1991 1/1/1992 4/8/1993 Attempt to reject failed 3/21/1997 Rejected 1991 1992 1993 1994 6/1/1995 1/1/1996 6/1/1997 1/1/1998 Mayor $71,590 $74,095 3.49% No Increase No Increase $81,000 $85,000 $87,975 $91,054 Clerk $46,300 $48,152 4.00% No Increase No Increase $58,000 $58,000 $58,000 $59,000 Council $12,877 $13,392 4.00% No Increase No Increase $14,000 $14,000 $15,000 $15,000 Vice President $12,877 $13,392 No Increase No Increase $14,750 $14,750 $15,750 $15,750 President $12,877 $13,392 No Increase No Increase $15,500 $15,500 $16,500 $16,500 from 1996 (Accepted March 1999) Accepted March 2001 1997 1998 1/1/1999 7/1/1999 7/1/2000 7/1/2001 7/1/2002 Mayor Rejected Rejected $85,000 $90,000 $95,000 5.56% 102,000 7.35% $107,000 4.90% Clerk Rejected Rejected $58,000 $62,950 $67,900 7.86% $68,500 0.88% $69,100 0.88% Council Rejected Rejected $14,000 $17,000 $19,000 11.76% $20,200 3.16% $20,200 3.06% Vice President Rejected Rejected $14,750 $17,750 $19,750 11.27% $20,950 3.04% $20,950 2.70% President Rejected Rejected $15,500 $18,500 $21,000 13.50% $21,600 2.86% $22,200 2.78% Last Increase Self-suported Vision Care added Council Healthcare Removed 1/01/2010 2002 Rejected 4/24/2005 4/30/2007 Accepted 4/30/2009 Accepted 3/22/2011 7/1/2002 7/1/2003 7/1/2004 7/1/2005 7/1/2006 7/1/2007 7/1/2008 7/1/2009 7/1/2009 1/1/2010 7/1/2010 1/1/2010 1/1/2010 1/1/2011 1/1/2011 healthcare healthcare Healthcare Salaries Mayor $107,000 $108,500 $110,000 No Increase No Increase No Increase No Increase 102,037 10%prem 10%prem $102,037 Mayor Discontinued No Increase $ 101,650 Clerk $69,100 $70,100 $71,100 No Increase No Increase No Increase No Increase $72,831 10%prem 10%prem $72,831 Clerk Discontinued No Increase $ 72,555 Council $20,200 $20,500 $20,800 No Increase No Increase No Increase No Increase $20,200 10%prem discontinue $20,200 Council Discontinued No Increase $ 20,200 Vice President $20,950 $21,250 $21,550 No Increase No Increase No Increase No Increase $20,950 10%prem discontinue $20,950 Vice President Discontinued No Increase $ 20,950 President $22,200 $22,500 $22,800 No Increase No Increase No Increase No Increase $22,200 10%prem discontinue $22,200 President Discontinued No Increase $ 22,200 C.A. 09-23 Proposed- effective Proposed-effective 2013 Accepted 3/5/2015 2017 7/1/2017 7/1/2018 March28, 2013 Effective 7/1/2015 Salaries New Amount New Amount Fringe Benefit STATUS Salaries Salaries New Amount Fringe Benefit Mayor Increase $ 129,684 $ 130,980 No Chg from 2015 Rejected Mayor 107,000 Mayor Increase $ 128,400 Benefits & Vehicle Clerk Increase $ 87,936 $ 88,815 No Chg from 2015 Rejected Clerk $72,555 Clerk Increase $ 87,066 Benefits Council NO CHANGE $ 24,240 $ 24,240 Rejected Council $20,200 Council Increase $ 24,240 Vice President NO CHANGE $ 25,140 $ 25,140 Rejected Vice President $20,950 Vice President Increase $ 25,140 President NO CHANGE $ 26,640 $ 26,640 Rejected President $22,200 President Increase $ 26,640 Res 2017-095 2019 2021 Eff. 1/1/2021 Effective Effective Effective per 2019 Salaries 1/1/2019 1/1/2020 1/1/2021 Fringe Benefit STATUS Salaries Decision Fringe Benefit Mayor Increase $ 134,058.25 $ 136,739.42 $ 139,610.42 No Chg from 2015 Approved Mayor NO CHANGE $ 139,610.42 No Chg from 2015 Clerk Increase $ 90,902.77 $ 92,720.83 $ 94,667.97 No Chg from 2015 Approved Clerk NO CHANGE $ 94,667.97 No Chg from 2015 Council Pres. Increase $ 27,813.95 $ 28,370.23 $ 28,966.00 No Chg from 2010 Approved Council Pres. NO CHANGE $ 28,966.00 No Chg from 2010 Council VP Increase $ 26,247.85 $ 26,772.81 $ 27,335.04 No Chg from 2010 Approved Council VP NO CHANGE $ 27,335.04 No Chg from 2010 Council Mbr Increase $ 25,308.19 $ 25,814.35 $ 26,356.45 No Chg from 2010 Approved Council Mbr NO CHANGE $ 26,356.45 No Chg from 2010 2022 Eff. 1/1/2022 Eff. 1/1/2023 2024 Effective: Effective: per 2022 per 2022 per 2024 per 2024 Salaries Decision Decision Fringe Benefit STATUS Salaries Decision Decision Fringe Benefit STATUS Mayor Increase 3% 3% No Chg from 2015 Rejected Mayor Clerk Increase 5% 5% No Chg from 2015 Approved Clerk Council Pres. NO CHANGE $ 28,966.00 $ 28,966.00 No Chg from 2010 NA Council Pres. Council VP NO CHANGE $ 27,335.04 $ 27,335.04 No Chg from 2010 NA Council VP Council Mbr NO CHANGE $ 26,356.45 $ 26,356.45 No Chg from 2010 NA Council Mbr Page 10 of 26  City of Lansing ELECTED OFFICIALS Summary of Fringe Benefits 2022 Elected officials shall be eligible for City-provided health, dental, and life insurance coverage, and for participation in any deferred compensation program, as summarized below. Unless otherwise noted, this Summary of Fringe Benefits is operative on JULY 1, 2019. The last adopted recommended Summary of Fringe Benefits remains operative until that date. I. FOR THE MAYOR AND CITY CLERK ONLY: Health Insurance: The City of Lansing shall provide at the time of being sworn in or during an annual open enrollment period the following choice of medical insurances. Coverage will be effective the first (1st) day of the month following the date the Mayor or Clerk, respectively, are sworn in. If an elected official chooses a non-base plan, he or she will be required to pay the difference between the base and non-base plan, in addition to any premium share. Elected officials selecting the base plan below will receive a $400 cash payment incentive for each plan year chosen. • Base Plan - includes a $40.00 co-pay for office visits. Prescription drug co-pays are $10/$40/$80. This plan includes a $1000/single and $2000/ family in network deductible and 80% co-insurance. Emergency room services have a $250 co-pay and Urgent Care visits have a $60 co-pay. • Option 1 - includes a $30.00 co-pay for office visits. Prescription drug co-pays are $10/$40/$80. This plan includes a $500/single and $1000/ family in network deductible and 80% co-insurance. Emergency room services have a $150 co-pay and Urgent Care visits have a $50 co-pay. • Option 2 - includes a $20.00 co-pay for office visits. Prescription drug co-pays are $10/$20/$40 or $15/$25/$50 for Physician’s Health Plan. This plan includes a $500 calendar year limit on preventative services, emergency room services with a $50 co-pay, and a $20 co-pay and 100% coverage for mental health and substance abuse services. The Base Plan is as provided above. If the Base Plan exceeds the state mandated hard cap amount, the elected official will pay the difference. If the elected official chooses to “buy up” to an optional plan (either Option 1 or Option 2) the elected official will be responsible for any cost differential between the Base Plan premium and the premium of the selected optional plan chosen. Benefit summaries and rate sheets are available in the Department of Human Resources. Vision Plan: The Mayor and City Clerk are eligible to purchase the Blue Cross Blue Shield VSP 12/12/12 Vision Plan. This plan provides vision exams, lenses and frames, and contact lenses with co-pays. Opt out: The Mayor and City Clerk will be allowed to opt out of the City’s health care plan annually, during the City’s open enrollment period provided the Mayor or City Clerk provides written proof of coverage from another source. The Mayor or City Clerk who opts out of the City’s health care plan will be eligible to receive $1,800 in any year in which they receive coverage from another source. In addition, such payments will be made twice a year, by separate check, following the period of time the Mayor or Clerk had alternate coverage. Dental Insurance: The City pays the full premium costs for the Dental plan provided by the City, coverage includes the Mayor and City Clerk and family members. Coverage includes 100% coverage for cleaning; 50% coverage for treatment costs with an $800 maximum per person per contract year. Mayor and City Clerk and dependents will also receive orthodontic coverage which provides $1,000 lifetime maximum per 1 Page 11 of 26 person. Coverage is effective the first day of the month following thirty calendar days of service. Booklets and summaries are available in the Department of Human Resources. Retiree Dental Insurance: Eligible retirees shall be covered by the same insurance as the active Mayor and City Clerk. The Mayor and City Clerk shall become eligible for retiree dental insurance beginning at the date of termination of employment with the City, or at age fifty-five (55), whichever is later; provided the Mayor or City Clerk respectively has at least fifteen (15) years of service with the City. AFLAC: The Mayor and City Clerk will have the opportunity to pay for medical insurance premiums, unreimbursed medical expenses, and dependent care costs with pretax dollars through AFLAC. AFLAC also offers supplemental insurances that may be purchased on a pretax basis through payroll deduction. The maximum annual benefit for AFLAC medical insurance premiums and unreimbursed maximum medical expenses shall be the sum permitted by the Internal Revenue Code. The maximum benefit for AFLAC dependent care costs shall be the sum permitted by the Internal Revenue Code. Life Insurance: The City pays the premium for a base $50,000 of group life and $50,000 Accidental Death and Dismemberment Insurance for the Mayor and City Clerk. Life insurance coverage for dependents is available for a reasonable cost to the Mayor and City Clerk, in accordance with the following schedule: Spouse $25,000 Unmarried child, age 14 days to 6 months $500 6 months to 23 years $ 2,000 Coverage is effective one (1) month and one (1) day following the commencement of service. Summaries are available in the Department of Human Resources. Vacation: No accrued time for sick leave, vacation, or personal time shall exist or be required. Parking/Transportation: The Mayor and City Clerk shall have designated parking in the basement of City Hall. Vehicle: An automobile will be provided for the regular full time use of the Mayor. Deferred Compensation: The Mayor and City Clerk shall be eligible to participate in the City’s deferred compensation 457 plans as may be offered by the City. Currently those plans include Voya and T. Rowe Price. The Mayor and City Clerk will be able to contribute up to the maximum allowed by the IRS annually through payroll deduction. Summaries are available in the Department of Human Resources. Defined Contribution Retirement System: In accordance with the City Charter, officials elected on or after October 1, 1990 shall belong to the City of Lansing Defined Contribution Money Purchase Pension Plan. The Plan provides for: 1) A City contribution totaling 6% of the Mayor or City Clerk’s gross salary. The Plan is administered by Principal Financial Group. 2) The Mayor and City Clerk become eligible for City contributions following six (6) months of service and must be enrolled in the Plan prior to completion of six (6) months of service in order to self-direct the investment options of their retirement account. Failure to enroll prior to completion of six (6) months of service shall result in the City transferring monies into the Plan which shall default to the fund designated as the default fund. 2 Page 12 of 26  3) The Mayor and City Clerk will be notified by Principal Financial Group to enroll persons and benefits are managed online. 4) The Mayor and City Clerk have the option of contributing up to five percent (5%) of their compensation each Plan Year, subject to certain limits imposed by law. 5) At the end of three full years of service the Mayor and City Clerk will be vested for all City contributions. Should the Mayor and City Clerk leave at the end of three full years the elected official will have the following options: - Lump sum payment subject to applicable taxes; - Rollover monies into another tax deferred investment option; or - Leave monies in the plan and continue to be invested tax deferred. 6) The Mayor and City Clerk are also eligible for a City paid long-term disability policy which is administered by the selected vendor following the completion of six (6) months of service. The Mayor and City Clerk shall receive information pertaining to the long-term disability policy at the quarterly enrollment session. Retirement Health Care: Optional: This is a one-time only option that must be made in writing within thirty (30) days after being officially sworn in or having elected to qualify on or before July 1, 2001. For all officials elected after October 29, 1990, the City agrees to provide retirement health care coverage up to 100% of the premium for the Base Plan health care coverage provided to active Mayor and City Clerk. Retirement health coverage shall begin at the date of termination of employment with the City, provided the Mayor and City Clerk have at least 15 years of service with the City and be at least 55 years of age. This coverage is available at a cost of 3.25% of the Mayor and City Clerk’s respective gross pay. This coverage shall be the same insurance coverage provided to the active Mayor and Clerk. Retirees shall convert to complementary coverage at their Medicare eligibility date. Retiree health benefits shall not include spouse or family coverage for a Mayor or City Clerk first elected after July 1, 2009. II. FOR CITY COUNCILMEMBERS: The fringe benefits designated in this Section II are for City Councilmembers. Health Insurance: Councilmembers shall have the option to purchase health care insurance, at their own expense. If chosen, coverage will be effective the first (1st) day of the month following the date the Councilmember is sworn in (commencement of service) or chosen during an annual open enrollment period. Current plans offered are following UAW coverage plans: • Base Plan - includes a $40.00 co-pay for office visits. Prescription drug co-pays are $10/$40/$80. This plan includes a $1000/single and $2000/ family in network deductible and 80% co-insurance. Emergency room services have a $250 co-pay and Urgent Care visits have a $60 co-pay. • Option 1 - includes a $30.00 co-pay for office visits. Prescription drug co-pays are $10/$40/$80. This plan includes a $500/single and $1000/ family in network deductible and 80% co-insurance. Emergency room services have a $150 co-pay and Urgent Care visits have a $50 co-pay. • Option 2 - includes a $15.00 co-pay for office visits. Prescription drug co-pays are $0/$15/$40. Emergency room services with a $50 co-pay, $20 co-pay for urgent care, and a $15 co-pay for mental health and substance abuse services. Benefit summaries and rate sheets are available in the Department of Human Resources. 3 Page 13 of 26 Vision Plan: Councilmembers will be eligible to purchase the Blue Cross Blue Shield VSP 12/12/12 Vision Plan. This plan provides vision exams, lenses and frames, and contact lenses with co-pays. Dental Insurance: Councilmembers shall have the option to purchase this dental insurance, at their own expense, on the same terms and at the same rate as other part-time employees of the City for whom such coverage is available, currently UAW. Coverage includes 100% coverage for cleaning; 50% coverage for treatment costs with a $1,500 maximum per person per benefit year. Councilmembers and dependents will also receive orthodontic coverage which provides fifty percent (50%) of treatment costs with a $3,000.00 lifetime maximum per person. Coverage is effective the first day of the month following thirty calendar days of service. Booklets and summaries are available in the Department of Human Resources. Retiree Dental Insurance: Eligible retirees shall be covered by the same insurance as active Councilmembers. The Councilmember shall become eligible for retiree dental insurance beginning at the date of termination of employment with the City, or at age fifty-five (55), whichever is later; provided the Councilmember has at least fifteen (15) years of service with the City. Councilmembers first taking office on or after January 1, 2010, shall not be eligible for this benefit. AFLAC: The Councilmembers will have the opportunity to pay for medical insurance premiums, unreimbursed medical expenses, and dependent care costs with pretax dollars through AFLAC. AFLAC also offers supplemental insurances that may be purchased on a pretax basis through payroll deduction. The maximum annual benefit for AFLAC medical insurance premiums and unreimbursed maximum medical expenses shall be the sum permitted by the Internal Revenue Code. The maximum benefit for AFLAC dependent care costs shall be the sum permitted by the Internal Revenue Code. Councilmembers first taking office on or after January 1, 2019 shall not be eligible for this benefit. Life Insurance: Councilmembers are not eligible for City provided group life and Accidental Death and Dismemberment Insurance. Vacation: No accrued time for sick leave, vacation, or personal time shall exist or be required. Parking/Transportation: Councilmembers shall have designated parking as provided by the Rules adopted by City Council. Deferred Compensation: Councilmembers shall be eligible to participate in the City’s deferred compensation 457 plans as may be offered by the City. Currently those plans include Voya and T. Rowe Price. Councilmembers will be able to contribute up to the maximum allowed by the IRS annually through payroll deduction. Summaries are available in the Department of Human Resources. Defined Contribution Retirement System: Officials elected on or after October 1, 1990 and first taking office before January 1, 2010, shall belong to the City of Lansing Defined Contribution Money Purchase Pension Plan. Retirement Health Care: For all officials elected after October 29, 1990 and taking office before January 1, 2010 who exercised the option to participate in retiree healthcare, the City will provide retirement health care coverage up to 100% of the premium for the Base Plan health care coverage provided to the active Mayor and Clerk. Retirement health coverage shall begin at the date of termination of employment with the City, provided the Councilmember has at least 15 years of service with the City and be at least the age of 55. This coverage is available at a cost of 3.25% of the Council member’s gross pay. This coverage shall be the same insurance coverage provided to the active Mayor and Clerk. Retirees shall convert to complementary coverage at their Medicare eligibility date. Retiree Healthcare Opt out: Councilmembers who receive Retirement Health Care insurance will be allowed to opt out of the City’s health care plan annually, during the City’s open enrollment period provided the Councilmember provides written proof of coverage from another source. Any Councilmember who opts 4 Page 14 of 26 out of the City’s health care plan will be eligible to receive $1,800 in any year in which they receive coverage from another source. In addition, such payments will be made twice a year, by separate check, following the period of time the Councilmember had alternate coverage. Department of Human Resources, 8th Floor, 124 W. Michigan, Lansing MI 48933. Phone: 483-4014 EQUAL OPPORTUNITY EMPLOYER Revised 4/21/04: Retiree dental Revised 03/28/2007: Vision Revised 03/30/09: Phased elimination of benefits for Councilmembers Revised 03/22/11: For clarity Revised 4/02/13: To provide for three tier optional health insurance plans in compliance with PA 152 of 2011, and other clarifications Revised 3/5/2015: For technical corrections and clarifications Revised 3/17/2017 For Clerk and Mayor Compensation Revised 3/14/19 for Compensation Revised 2/24/2021 No Changes for Elected Officials Revised 3/24/2022 Compensation & Updated Fringe 5 Page 15 of 26  DRAFT Elected Officers Compensation Commission March 2024 Mr. Chris Swope Lansing City Clerk Ninth Floor, City Hall Lansing, Michigan 48933 Dear Mr. Swope: As Secretary to the City of Lansing Elected Officers Compensation Commission, I hereby submit the attached 2024 Salary Determination Letter and 2024 Elected Officials Summary of Fringe Benefits for filing as the 2024 determination of the Elected Officers Compensation Commission for the City Council Members, Council President and Council Vice President. If you have any questions with respect to this filing, please do not hesitate to contact me. Thank you for your assistance. Sincerely, Sherrie Boak City Council Office Manager Elected Officers Compensation Commission Recording Secretary 1 Page 16 of 26  DRAFT Elected Officers Compensation Commission March 2024 Council President Jeremy Garza Members of the Lansing City Council Tenth Floor City Hall Lansing, Michigan 48933 Dear President Garza and Councilmembers: The Elected Officers Compensation Commission (EOCC) met in committee during February and March 2024. The EOCC reviewed internal economic and financial documents, and the current salary and benefit compensation packages of the Mayor, City Clerk, and members of the City Council. In addition, the EOCC compared various salary structures held by similar officers in comparable communities across Michigan and neighboring States. The following people attended the Commission meetings to answer questions and share their thoughts; Elizabeth O’Leary, Jake Brower and Mayor Schor. Our determination is based on the National and State economic climate, the current financial condition of the City, our review of executive and legislative responsibilities, and salary/benefit comparisons with other Michigan communities. The Commission considered the compensation history for all relevant positions going back as far as 1991, and considered the feedback from various executive officers and City staff. 2 Page 17 of 26  DRAFT Determination In considering comparable municipalities for City Council salaries………………………….. The Commission determines that annual salaries, and respective effective dates, shall be as follows: January 1, 2024 January 1, 2025 City Council President: City Council Vice President Council Members Fringe Benefits The Commission adopts by reference the Elected Officials Summary of Fringe Benefits 2024, attached. The benefits are to be provided for the elected officials as set forth therein. Of note, the current healthcare made available to elected officials comports with the three-tier optional plan provided to employees of the City. The intention of this change is to comply with Public Act 152 of 2011, which capped the amount the City can pay for healthcare premiums. This change will provide elected officers the same coverage employees are provided. Pursuant to the 2017 EOCC recommendation, Council members may purchase health care at their own expense. Other Compensation It is acknowledged that none of the elected officers earn compensatory, vacation, or sick time, and upon termination, they are not entitled to any compensation for the same. TRANSMITTAL We, the members of the Elected Officers Compensation Commission, respectfully, adopt the collective determinations now transmitted. ELECTED OFFICERS COMPENSATION COMMISSION Derek Melot Liisa Speaker Chairperson Vice Chairperson Steve Young Thomas Hoisington Member Member ___________________________ Holli Seabury Jeff McAlvey Member Member __________________________ Ben Kohrman Member 3 Page 18 of 26  DRAFT Elected Officers Compensation Commission March 2024 Mr. Chris Swope Lansing City Clerk Ninth Floor, City Hall Lansing, Michigan 48933 Dear Mr. Swope: As Secretary to the City of Lansing Elected Officers Compensation Commission, I hereby submit the attached 2024 Salary Determination Letter and 2024 Elected Officials Summary of Fringe Benefits for filing as the 2024 determination of the Elected Officers Compensation Commission for the Mayor. If you have any questions with respect to this filing, please do not hesitate to contact me. Thank you for your assistance. Sincerely, Sherrie Boak City Council Office Manager Elected Officers Compensation Commission Recording Secretary 1 Page 19 of 26  DRAFT Elected Officers Compensation Commission March 2024 Council President Jeremy Garza Members of the Lansing City Council Tenth Floor City Hall Lansing, Michigan 48933 Dear President Garza and Councilmembers: The Elected Officers Compensation Commission (EOCC) met in committee during February and March 2024. The EOCC reviewed internal economic and financial documents, and the current salary and benefit compensation packages of the Mayor, City Clerk, and members of the City Council. In addition, the EOCC compared various salary structures held by similar officers in comparable communities across Michigan and neighboring States. The following people attended the Commission meetings to answer questions and share their thoughts; Elizabeth O’Leary, Jake Brower and Mayor Schor. Our determination is based on the National and State economic climate, the current financial condition of the City, our review of executive and legislative responsibilities, and salary/benefit comparisons with other Michigan communities. The Commission considered the compensation history for all relevant positions going back as far as 1991, and considered the feedback from various executive officers and City staff. Determination In considering comparable municipalities for the Mayor’s salary, the Commission determined they needed to work towards right-sizing the salary of this role. In addition, the Mayor currently also has a vehicle provided under the Fringe Benefits (see attached). Therefore, the Commission has determined to make the following changes to the salary of the Mayor. The Commission determines that annual salaries, and respective effective dates, shall be as follows: January 1, 2024 January 1, 2025 Mayor: 2 Page 20 of 26  DRAFT Fringe Benefits The Commission adopts by reference the Elected Officials Summary of Fringe Benefits 2024, attached. The benefits are to be provided for the elected officials as set forth therein. Of note, the current healthcare made available to elected officials comports with the three-tier optional plan provided to employees of the City. The intention of this change is to comply with Public Act 152 of 2011, which capped the amount the City can pay for healthcare premiums. This change will provide elected officers the same coverage employees are provided. Pursuant to the 2017 EOCC recommendation, Council members may purchase health care at their own expense. Other Compensation It is acknowledged that none of the elected officers earn compensatory, vacation, or sick time, and upon termination, they are not entitled to any compensation for the same. TRANSMITTAL We, the members of the Elected Officers Compensation Commission, respectfully, adopt the collective determinations now transmitted. ELECTED OFFICERS COMPENSATION COMMISSION Derek Melot Liisa Speaker Chairperson Vice Chairperson Steve Young Thomas Hoisington Member Member ___________________________ Holli Seabury Jeff McAlvey Member Member __________________________ Ben Kohrman Member 3 Page 21 of 26  DRAFT Elected Officers Compensation Commission March 2024 Mr. Chris Swope Lansing City Clerk Ninth Floor, City Hall Lansing, Michigan 48933 Dear Mr. Swope: As Secretary to the City of Lansing Elected Officers Compensation Commission, I hereby submit the attached 2024 Salary Determination Letter and 2024 Elected Officials Summary of Fringe Benefits for filing as the 2022 determination of the Elected Officers Compensation Commission for the City Clerk. If you have any questions with respect to this filing, please do not hesitate to contact me. Thank you for your assistance. Sincerely, Sherrie Boak City Council Office Manager Elected Officers Compensation Commission Recording Secretary 1 Page 22 of 26  DRAFT Elected Officers Compensation Commission March 2024 Council President Jeremy Garza Members of the Lansing City Council Tenth Floor City Hall Lansing, Michigan 48933 Dear President Garza and Councilmembers: The Elected Officers Compensation Commission (EOCC) met in committee during February and March 2024. The EOCC reviewed internal economic and financial documents, and the current salary and benefit compensation packages of the Mayor, City Clerk, and members of the City Council. In addition, the EOCC compared various salary structures held by similar officers in comparable communities across Michigan and neighboring States. The following people attended the Commission meetings to answer questions and share their thoughts; Elizabeth O’Leary, Jake Brower, and Mayor Schor. Our determination is based on the National and State economic climate, the current financial condition of the City, our review of executive and legislative responsibilities, and salary/benefit comparisons with other Michigan communities. The Commission considered the compensation history for all relevant positions going back as far as 1991, and considered the feedback from various executive officers and City staff. Determination In considering the City Clerk’s salary, the Commission determined that the City of Lansing Clerk is below comparable municipalities, even when including the increase in this determination. In addition, the City Clerk has taken on more responsibilities that have not been accounted for in the past. Therefore, the Commission has determined to make the following changes to the salary of the City Clerk. The Commission determines that annual salaries, and respective effective dates, shall be as follows: January 1, 2024 January 1, 2025 City Clerk: 2 Page 23 of 26  DRAFT Fringe Benefits The Commission adopts by reference the Elected Officials Summary of Fringe Benefits 2024, attached. The benefits are to be provided for the elected officials as set forth therein. Of note, the current healthcare made available to elected officials comports with the three-tier optional plan provided to employees of the City. The intention of this change is to comply with Public Act 152 of 2011, which capped the amount the City can pay for healthcare premiums. This change will provide elected officers the same coverage employees are provided. Pursuant to the 2017 EOCC recommendation, Council members may purchase health care at their own expense. Other Compensation It is acknowledged that none of the elected officers earn compensatory, vacation, or sick time, and upon termination, they are not entitled to any compensation for the same. TRANSMITTAL We, the members of the Elected Officers Compensation Commission, respectfully, adopt the collective determinations now transmitted. ELECTED OFFICERS COMPENSATION COMMISSION Derek Melot Liisa Speaker Chairperson Vice Chairperson Steve Young Thomas Hoisington Member Member ___________________________ Holli Seabury Jeff McAlvey Member Member __________________________ Ben Kohrman Member 3 Page 24 of 26 Page 25 of 26 Page 26 of 26