Board of Fire and Police Commissioners

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes - Final Friday, May 16, 2014 7:00 AM Village Hall Board of Fire and Police Commissioners Commissioners William Dunne, Thomas M. Rachubinski and Kenneth M. Florey Board of Fire and Police Minutes - Final May 16, 2014 Commissioners A. Call to Order and Pledge of Allegiance The Friday, May 16, 2014, meeting of the Lombard Board of Fire and Police Commissioners convened at 7:02 a.m. in the Lombard Village Hall Board Room, 255 East Wilson Avenue, Lombard, Illinois. B. Roll Call of Members Present: Chairman William Dunne Vice Chairman Thomas Rachubinski Secretary Kenneth Florey Guests: Police Chief Raymond Byrne Fire Chief Paul DiRienzo Battalion Fire Chief Marty Coomes Human Resources Administrator Kathleen Dunne Police Administrative Coordinator Barbara Bartolotte Fire Union President Tim Moran and various Firefighter/Paramedics C. Approval of Minutes It was moved by Chairman William Dunne, seconded by Secretary Kenneth Florey, to approve the minutes from the regular meeting on April 25, 2014. Motion carried. Village of Lombard Page 1 Board of Fire and Police Minutes - Final May 16, 2014 Commissioners D. Public Participation Firefighter Union President Tim Moran and the 6 firefighter/paramedics who are involved in the fire lieutenant testing process informed the Board that they are not happy with the fire lieutenant testing process. He stated that the reason there was a grievance regarding the testing process is because six men took a test and it should be fare across the board. The Union doesn't feel the testing process was and therefore that is why a grievances were filed. The Chief's points was a major concern for the testing candidates. Three of the candidates grieved the results and two of the candidates points were changed after the grievance and 1 candidates points stayed the same. At this time, there is no open issue regarding the Chiefs points. The second grievance was on posting of the scores and that grievance has been resolved as well. The ongoing grievence at this time is the assessment center process. Fire Battalion Chief Coomes would like to address the Board letting them know that he felt Stanard conducted themselves very professionally and in his opinion it was a good process. At the conclusion of the written examination he asked all the candidates how they felt about the test. They all thought that it was a good test. He also asked the candidates how they felt about the assessment center, did they think it was appropriate, was it a good examination, and they all thought that it was. The Board is going to hold off at this time on any decisions regarding the fire lieutenant testing process pending the findings from the outside attorney investigation. All parties agreed to same and will continue the discussion at the next Board meeting on June 13, 2014, pending that the grievence investigation is completed by then. E. Payment of Bills The Board received statement 3796-01 & 04 from Klein, Thorpe and Jenkins in the amount of $712.99 for legal services rendered and expenses through 3/31/2014. F. Chairperson's Report Nothing to report. G. Vice Chairperson's Report Nothing to report. Village of Lombard Page 2 Board of Fire and Police Minutes - Final May 16, 2014 Commissioners H. Secretary's Report Nothing to report. I. Correspondence The Board received Letters of Commendation from Battalion Chief Art Peters to Fire Chief Paul DiRienzo commending firefighter/paramedics Bob Scholz, Bill Klein and Lt. Mike Ringa for their incredible team effort, aggressive and coordinated truck operation on a structure fire at a mansion in Downers Grove. The worked performed by this crew, who were first on the scene, went above and beyond the call of duty. The Board received a letter from Firefighter/paramedic Mark Laffrey regarding the Lieutenants promotional exam and is requesting a meeting with the Board regarding same. The Board decided that until the outside grievence investigation is complete they would like to hold off on the request of a meeting. Village of Lombard Page 3 Board of Fire and Police Minutes - Final May 16, 2014 Commissioners J. Unfinished Business Fire Chief DiRienzo would like to update the Board on the ongoing fire lieutenant testing process: On April 30th there was a scheduled written review of the written test and the Chief was present and the six candidates. The Chief would like to remind the Board that the written test took place on January 7th. Based on a grievance and until the grievance was resolved the test scores were to be sealed. The grievance was resolved. The scores were to be released on April 30th at this review at the Village Hall. Lori Newcomb, who works for Stanard & Associates did not bring the tests with her for this review. The tests are in her possession at this time, still sealed. Ms. Newcomb informed Chief DiRienzo that she is new to this, never worked with sealed tests before and it was her error the tests were not brought for the review. The review of the tests is now rescheduled for Wednesday, May 21st. Ms. Newcomb does know to bring the tests for review to this meeting. All six candidates will be there for this rescheduled test review. There is a grievence investigation ongoing at this time regarding the fire lieutenant testing process with regard to the assessment center. Chief DiRienzo provided the Board with a copy of a timeline regarding this testing process. September 27, 2013, the test was posted. (Test needs to be posted for 90 days+); Applications needed to be submitted by November 29, 2013; Fire Chief's points were mailed out and awarded on December 19, 2013; A grievance was filed regarding Chief's points regarding 3 participants on January 6th. (Day before written exam); At the Union's request the written exam results were to be sealed until the grievance was resolved; Test was given on January 7, 2014 and scores were sealed by testing company at the Union's request. One week later the assessment center was held for 2 days. The assessment center testing was January 15 and 16. Three candidates per day. The scores to remain sealed at the Union's request; A grievance was received on February 18 from the Union, in regards to the assessment center testing process. The grievance time frames were extended due to external investigation regarding the assessment center testing process. To this date, the investigation is still ongoing. The investigation is being done by an outside source hired by the Village; On February 28th the Chief's points grievance was settled. There was an agreement to meet with each candidate if they requested. The Village of Lombard Page 4 Board of Fire and Police Minutes - Final May 16, 2014 Commissioners meetings were complete on April 7th; On April 29th the preliminary standings were posted for all three components of the test that were completed up to that point; On April 30th the written test review was scheduled with Standard & Associates and the testing agent failed to bring the candidates tests to the review; and May 21st the written test review is re-scheduled for. K. New Business Nothing to report. L. Other Business Police Chief Byrne reported to the Board that we have a police candidate, Jason DeMark, that the Board gave a conditional offer of employment to, that we are waiting for the psychological and medical testing reports to come back. The Chief should have those results by the next Board meeting. We also have another police candidate that the background investigation is being completed now and will have those results also by the next Board meeting. The Police Chief hopes to have this candidate enrolled in the July police academy if the Board approves of him and extends him a conditional offer of employment . M. Executive Session None. N. Reconvene O. Adjournment __________________________ Secretary, Kenneth Florey Village of Lombard Page 5