Community Relations Committee

Village Hall Village of Lombard 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Community Relations Committee Trustee Dan Whittington - Chairperson Trustee Bill Ware - Alternate Chairperson, Pamela Bedard, Lisa Biegalski, Ahmed Ali, Michael Ledonne, Sharon Vish, Barb Ware, Gladys Piper and Jenny Swensen Staff Liaison - Bridget Doyle Monday, July 8, 2013 7:00 PM Trustees Conference Room 1.0 Call to Order and Pledge of Allegiance The meeting was called to order by Chairperson Trustee Dan Whittington at 7:02 p.m. The Pledge of Allegiance was led by Bridget Doyle. 2.0 Roll Call Present 7 - Trustee Dan Whittington, Pamela Bedard, Lisa Biegalski, Ahmed Ali, Sharon Vish, Gladys Piper, and Jenny Swensen Absent 2 - Michael Ledonne, and Barbara Ware Also present: Communications Coordinator Bridget Doyle. 3.0 Public Participation Tim Greenwald, member of Boy Scout Troop 140, joined the Community Relations meeting as part of a merit badge process. Tim was joined by his mother, Kathy Greenwald. 4.0 Approval of Minutes A motion was made by Lisa Biegalski, seconded by Ahmed Ali, to approve the minutes of the June 10, 2013 meeting. The motion passed by a unanimous vote. 5.0 Unfinished Business 130323 Term Limits Discussion relative to setting term limits for Village standing advisory committee members. Chairperson Whittington informed the Community Relations Committee that the Village of Lombard Page 1 Community Relations Committee Minutes July 8, 2013 Board of Trustees voted against setting term limits for Village standing advisory committee members. 6.0 New Business A. Seniors 130272 2013 Senior Fair Request to discuss the 2013 Senior Fair in regard to: *Tote bags *List of vendors *Waiting list of vendors *Banner The Committee reviewed a list of past Senior Fair vendors and those who had already indicated interest in participating again this year. Bridget Doyle said she would bring back an updated list to the next meeting so the group could discuss if there was any room to tap into waiting vendors. Ms. Doyle brought four examples of past tote bags given away at the Senior Fair and the Committee weighed in on the pros and cons of each. The Committee agreed the green bag with a wider base was the most popular because it was best for toting groceries. The Committee suggested the Village look into a bag similar to the green bag for the 2013 giveaway. The Committee agreed the Senior of the Year press release should go out the last week in July in order to give residents adequate time to nominate seniors. Other Committee members discussed the importance of getting the press release and pertinent information into church bulletins, local pharmacies, the Senior Center and at the Library. The Committee discussed better signage on the actual day of the Senior Fair. Ms. Doyle said she would touch base with Public Works to ask how to have a banner made to better identify Senior Fair at the Community Building. The Committee discussed the time commitment for Senior Fair indicating that it is generally 8 a.m. to 4 p.m. on the day of the actual fair. Various Committee members indicated they would be able to volunteer for an amount of time at this year’s fair . Ms. Doyle said she plans to bring a sign-up sheet to the next meeting. B. Social Services 130322 Victim Services Request to discuss the Victim Services Program. Ms. Doyle let the Committee know the Village is planning a refresher course with Victim Services at 9 a.m. on August 14, 2013. The Community Relations Committee is invited to attend this meeting . C. Youth 130274 Youth Leadership Program Village of Lombard Page 2 Community Relations Committee Minutes July 8, 2013 Request to discuss the Youth Leadership Program. Ms. Doyle said no phone calls regarding Youth Art Month or the possible High School Scholarship program had been returned. She said she would reach back out and report at the next meeting. 130275 Youth CPA Program Request to discuss the Youth CPA Program. Jenny Swensen informed the group a Youth CPA was not an option at this time , according to the Police Department. D. Intergovernmental Relations 130276 Downtown Open Mike Night Request to discuss having an Open Mike night in the Downtown. Chairperson Whittington circled back to the idea of an Open Mic Night at Corner House Café in downtown Lombard and said Corner House indicated it was okay with the idea on a Thursday or a Friday. E. Diversity Chairperson Whittington said he looked into Lombard’s sister cities and found Lombard, Italy (a region) and Lombard, France (a city). The Committee liked the idea of doing something with this down the road but agreed to table the discussion until after Senior Fair 2013. Dan said he might check with the Historical Society on any past contact or discussion of sister cities. 7.0 Other Business None. 8.0 Information Only None. 9.0 Adjournment A motion was made by Pamela Bedard, seconded by Gladys Piper, to adjourn the meeting at 7:55 p.m. The motion passed by a unanimous vote. Village of Lombard Page 3