Finance & Administration Committee

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Meeting Minutes Wednesday, August 14, 2019 6:00 PM Village Manager's Conference Room Finance & Administration Committee Trustee Reid Foltyniewicz, Chairperson Dan Militello, Alternate Chairperson Mary Cation, Jim Hogan, Jay Tovian, David Cain, Jr., Dan Hartweg, Randy King, Ambareen Ahmed, Michael Himmes Staff Liaison: Timothy Sexton Finance & Administration Meeting Minutes August 14, 2019 Committee 1.0 Call to Order and Pledge of Allegiance 2.0 Roll Call Present 7 - Reid Foltyniewicz, James W. Hogan, David Cain Jr., Dan Hartweg, Jay Tovian, Randy King, and Michael Himmes Absent 2 - Mary Cation, and Ambareen Ahmed 3.0 Public Participation None 4.0 Approval of Minutes It was moved by Cain, seconded by King, to approve the minutes of the Joint Finance and Administration Committee and Public Works and Environmental Committee and the Finance and Administration Committee meetings of April 22, 2019. The motion carried unanimously by the following voice vote: Aye: 6- James W. Hogan, David Cain Jr., Dan Hartweg, Jay Tovian, Randy King, and Michael Himmes Absent: 2- Mary Cation, and Ambareen Ahmed 5.0 New Business 190291 Social Media and Board, Committee and Commission Training Jamie Cunningham reviewed information provided in the agenda packet and discussed specific items that pertain to the Committee. 190324 2020 Budget Overview - Presentation Review and discussion regarding the Village of Lombard proposed 2020 Budget. Tim Sexton reviewed the presentation in the packet. This presentation was provide to all Village Committees. 190300 Recommendation on Water & Sewer Five Year Rate Increases and Communications Plan Tim reviewed the memo that outlined the Joint Committee decision and requested the F&A Committee to add to the Joint Committee recommendation a formal recommendation the Village Board to approve 5 year rates based on the 2019 study ordinances instead on the one year ordinances. Village of Lombard Page 1 Finance & Administration Meeting Minutes August 14, 2019 Committee It was moved by Cain, seconded by Tovian, to recommend the Village Board to approve 5 year Water & Sewer Rate ordinances. The motion carried unanimously by the following voice vote: Aye: 6- James W. Hogan, David Cain Jr., Dan Hartweg, Jay Tovian, Randy King, and Michael Himmes Absent: 2- Mary Cation, and Ambareen Ahmed 190320 Recommendation on Proposed Commuter Parking Changes Tim Sexton, Jamie Cunningham, and Scott Gargano discussed the proposed commuter parking changes. The Committee discussed that $2.00 for parking is reasonable and in line with the other communities on the same line. The Committee had a long discussion on eliminating the quarterly parking. Randy King mentioned that it was convenient having the permit when he commuted a few years ago. Ultimately, the Committee decided that it makes sense from a financial perspective to try to fill all the spaces each day in order to determine if additional lots are necessary. It was moved by Hartweg, seconded by Himmes, to recommend the Village Board approve a $0.75 increase from $1.25 to $2.00 and change all commuter parking spaces to daily fee by eliminating quarterly parking. The motion carried unanimously by the following voice vote: Aye: 6- James W. Hogan, David Cain Jr., Dan Hartweg, Jay Tovian, Randy King, and Michael Himmes Absent: 2- Mary Cation, and Ambareen Ahmed 190325 Recommendation For Use of Funds in Long Range Plan Fund Tim Sexton reviewed the memo which was the same options as last year. Tim mentioned that over the past three years the Village funded $2.4M additional towards pension thru the waterfall. This will save the Village $120K each year for the next 10 years. Randy King mentioned that he favors allocating the funds to pay down pensions. The Committee discussed and others favored distributing the current fund through the waterfall. A motion was made by Jay Tovian, seconded by David Cain, Jr., that this request be recommended to the Board of Trustees for Approval. The motion carried unanimously by the following voice vote: Aye: 6 - James W. Hogan, David Cain Jr., Dan Hartweg, Jay Tovian, Randy King, and Michael Himmes Absent: 2 - Mary Cation, and Ambareen Ahmed Village of Lombard Page 2 Finance & Administration Meeting Minutes August 14, 2019 Committee 190326 Recommendation For Use of Proceeds From Sale of 101 S. Main Tim Sexton discussed that the Committee could choose from the 4 options listed in the LRP memo or can choose an option from the sale of 101 S. Main memo or any combination or the options. The Committee favored a combination of the waterfall option to help pay down pensions, save for buildings, and option seven which sets aside some funding as a replacement for the current TIF funding, and/or to be used for an economic incentive as needed throughout the Village. The Committee discussed that the Committee will provide additional recommendation for any funds that remain set aside after two years. It was moved by Hogan, seconded by Cain, to recommend that the Village Board of Trustees approve allocating $1 million of the proceeds to through the waterfall (Option 1) and the remaining balance will be set aside for potential replacement of current TIF funding and/or to be used for an economic incentive as needed throughout the Village. The Committee will review any funds that remain set aside after two years. The motion carried unanimously by the following voice vote: Aye: 6 - James W. Hogan, David Cain Jr., Dan Hartweg, Jay Tovian, Randy King, and Michael Himmes Absent: 2 - Mary Cation, and Ambareen Ahmed 6.0 Other Business 190298 Discussion of Proposed 2019 Statutorily Permissible Property Tax Levy Increase Tim reviewed the memo and informed the Committee that staff will provide the in-depth memo at the next meeting but wanted the Committee to be aware that the percent increase for the levy request for 2019 will be higher than 5% and will require a Public Hearing. This increase is because the fire pension tax exempt portion was calculated by the new actuary and was higher than our last actuary calculated. 7.0 Review of Financial Information 190299 Legislative Updates Tim discussed current information regarding legislative updates as noted in the memo. Village of Lombard Page 3 Finance & Administration Meeting Minutes August 14, 2019 Committee 8.0 Future Meeting Dates September 23, 2019 October 28, 2019 9.0 Adjournment It was moved by King, seconded by Tovian, to adjourn the meeting at 7:45 p.m. The motion carried unanimously by the following voice vote: Aye: 6- James W. Hogan, David Cain Jr., Dan Hartweg, Jay Tovian, Randy King, and Michael Himmes Absent: 2- Mary Cation, and Ambareen Ahmed Village of Lombard Page 4