Glenbard Wastewater Authority

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, November 3, 2022 5:00 PM Lorraine G. Gerhardt Community Room Glenbard Wastewater Authority Lombard Village President Keith Giagnorio, Trustee Brian LaVaque, Trustee Anthony Puccio, Trustee Bernie Dudek, Trustee Andrew Honig, Trustee Dan Militello, Trustee Bob Bachner and Village Clerk Elizabeth Brezinski Glen Ellyn Village President Mark Senak, Trustee Kelli Christiansen, Trustee Gary Fasules, Trustee Anne Gould, Trustee Kelley Kalinish, Trustee Bill Payne, Trustee Steve Thompson and Village Clerk Caren Crosby Glenbard Wastewater Authority Minutes November 3, 2022 1.0 Call to Order The annual meeting of the Glenbard Wastewater Authority comprised of the Village Board of the Village of Glen Ellyn and the Village Board of the Village of Lombard held on Thursday, November 3, 2022 in the Board Room of the Lombard Village Hall was called to order by Lombard Village President Keith Giagnorio at 5:00 p.m. 2.0 Pledge of Allegiance Director of Public Works Carl Goldsmith led the Pledge of Allegiance. 3.0 Roll Call Present 14 - Keith Giagnorio, Village Clerk Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, Bob Bachner, Village President Mark Senak, Trustee Kelli Christiansen, Gary Fasules, Trustee Anne Gould, Trustee Kelley Kalinish, and Trustee Steve Thompson Absent 2 - Village Clerk Caren Crosby, and Trustee Bill Payne Lombard Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Public Works Carl Goldsmith Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer GLen Ellyn Staff Present: Village Manager Mark Franz Director of Finance Larry Noller Glenbard Staff Present: Executive Director Matt Streicher Assistant Director Jeremy Henning Operations Superintendent Andrew Pakosta 4.0 Introduction of Board Members and GWA Team Introductions of Village of Glen Ellyn, Village of Lombard and Glenbard Wastewater Authority staff made. Village of Lombard Page 1 Glenbard Wastewater Authority Minutes November 3, 2022 5.0 Public Comment None 6.0 Consent Agenda A motion was made by Trustee Gary Fasules, seconded by Trustee Kelley Kalinish, that the minutes of the November 15, 2021 Annual Meeting of the Glenbard Wastewater Authority Board be approved. The motion carried by the following vote: Aye: 11 - Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, Bob Bachner, Trustee Kelli Christiansen, Gary Fasules, Trustee Anne Gould, Trustee Kelley Kalinish, and Trustee Steve Thompson Absent: 1- Trustee Bill Payne 7.0 Annual Financial Reports FY 2021 (Lauterbach & Amen, LLP) Glen Ellyn Finance Director Larry Noller provided an overview of the Fiscal Year 2021 audited Financial Statements for the Glenbard Wastewater Authority for the period ending December 31, 2021. Jamie Wilkey, a partner in the firm of Lauterbach & Amen, LLP, briefly reviewed the financial status of the Authority for the CY 2021 period ending December 31, 2021. The usual areas for review included fund equity, receivables, payables, liabilities, service fees, maintenance, cash flow and flow splits. The audit was unmodified or a "clean" audit which is the highest level that can be achieved. The internal controls were also audited, and there were no findings with this or the issued single audit. The Village of Glen Ellyn is responsible for the bookkeeping and Glen Ellyn staff thanked for their work. A motion was made by Village President Keith Giagnorio, seconded by Trustee Kelli Christiansen, that the CY 2021 Annual Financial Reports as presented be approved. The motion carried by the following vote: Aye: 12 - Keith Giagnorio, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, Bob Bachner, Trustee Kelli Christiansen, Gary Fasules, Trustee Anne Gould, Trustee Kelley Kalinish, and Trustee Steve Thompson Absent: 1- Trustee Bill Payne 8.0 Comments by GWA Full Board Chairperson Glen Ellyn Village President Mark Senak thanked members of the Boards of Glen Ellyn and Lombard and the Glenbard Wastewater staff for Village of Lombard Page 2 Glenbard Wastewater Authority Minutes November 3, 2022 their continued commitment to the operation of the Glenbard Wastewater Authority. He noted this shows that two communities can work together along with the Village Managers of both municipalities and the Glenbard Wastewater Authority staff on a successful joint venture. 9.0 Executive Director Matt Streicher, and Assistant Director Jeremy Henning will summarize significant events from CY 2022 and present information on goals and projects that are planned for CY 2023 Glenbard Wastewater Executive Director Matt Streicher summarized events from the CY 2022 and present information on goals and projects as follows: 3,351,000,000 (3.351 billion) gallons treated through September 2022; Past five year average = 3,345,000,000 (3.345 billion) gallons treated through September 30.66 inches total rainfall through September 2022 Past five year average = 28.98 inches through September 9 Odor Complaints through September 2022 2021 odor complaints = 26 through September 2020 odor complaints = 18 through September 2019 odor complaints = 40 through September 2018 odor complaints = 70 through September 2017 odor complaints = 172 through September Main Plant = no permit excursions current record - no excursions since 4/4/2013 Combined Sewer Outfall Facility = 2 excursions reporting period; mechanical malfunction Zero lost time injury New permits issued end of January 2022, effective February 1, 2022 relatively same discharge limits Special conditions Pretreatment requirements, local limits study, phosphorus requirements, CMOM Matt Streicher covered the top CY 2022 Capital Projects. Jeremy Hennig provided an overview of projects: Electric service distribution System Rehabilitation Project Construction Electric Service Distribution System Rehabilitation Project Engineering Biosolids Dewatering Improvements Construction Biosolids Dewatering Improvement Engineering Top CY 2023 Capital Projects: Primary Clarifier & Gravity Thickener Rehabilitation Construction & Engineering Plant Wide Resurfacing (both main facility and combined sewer outfall Village of Lombard Page 3 Glenbard Wastewater Authority Minutes November 3, 2022 facility Plant Equipment Rehabilitation Small Capital Projects Top Large Projects Matt Streicher reviewed the partner allocations for operations and maintenance. CY 2023 Glen Ellyn $1,976,316 and CY 2023 Lombard $2,938,670 Total combined Glen Ellyn and Lombard $4,914,986 Matt Streicher reviewed the O&M expense tracking and flow split. Matt Streicher reviewed the Capital Fund 40 Contributions as follows: Lombard 60% and GE 40% Capital Fund Contributions CY 2023 Lombard CY 2023 $2,064,416; Glen Ellyn CY 2023 $1,696,247; Total Lombard and Glen Ellyn CY 2023 $3,760,663. Matt Streicher reviewed the Capital Fund 40 contribution flow splits; and the proposed partner allocations. Matt Streicher and the Glenbard Wastewater staff requested the Authority approve the Glenbard Wastewater CY 2022 budget in the amount of $17,222,754. 10. Proposed CY 2023 Budget 0 A motion was made by Trustee Anthony Puccio, seconded by Trustee Kelli Christiansen, that the Glenbard Wastewater Authority CY 2022 budget in the amount of $17,222,754 be approved. The motion carried by the following vote: Aye: 11 - Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, Bob Bachner, Trustee Kelli Christiansen, Gary Fasules, Trustee Anne Gould, Trustee Kelley Kalinish, and Trustee Steve Thompson Absent: 1- Trustee Bill Payne 11. Other Business 0 None Village of Lombard Page 4 Glenbard Wastewater Authority Minutes November 3, 2022 12. Adjournment 0 A motion was made by Village President Keith Giagnorio, seconded by Trustee Kelli Christiansen, that the regular meeting of the Village Board of Glen Ellyn and the Village Board of Lombard known at the Glenbard Wastewater Authority held on Thursday, November 3, 2023 in the CommunityRoom of the Lombard Village Hall be adjourned at 5:31 p.m. The motion carried by the following vote Aye: 12 - Keith Giagnorio, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, Bob Bachner, Trustee Kelli Christiansen, Gary Fasules, Trustee Anne Gould, Trustee Kelley Kalinish, and Trustee Steve Thompson Absent: 1- Trustee Bill Payne Village of Lombard Page 5