Joint Village Board of Trustees and Finance and Administration Committee

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, April 19, 2018 5:00 PM Lorraine G. Gerhardt Community Room Joint Village Board of Trustees and Finance and Administration Committee President Keith Giagnorio, Village Clerk Sharon Kuderna Trustee Dan Whittington, Trustee Mike Fugiel, Trustee Reid Foltyniewicz, Trustee Bill Johnston, Trustee Robyn Pike, Trustee Bill Ware. Finance Committee: Chairperson Trustee Reid Foltyniewicz, Alternate Chairperson Trustee Robyn Pike, Mary Cation, Jim Hogan, David Cain, Jr., Dan Hartweg, Jay Tovian, Ambareen Ahmed, Randy King and Michael Himmes Advisory Member Paul Chirchirillo Joint Village Board of Trustees and Minutes April 19, 2018 Finance and Administration Committee 1.0 Call to Order and Pledge of Allegiance The Special Meeting of the President and Board of Trustees of the Village of Lombard for the purpose of jointly meeting with the Finance and Administration Committee held on Thursday, April 19, 2018 in the Community Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 5:07 pm. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. 2.0 Roll Call - Lombard Village Board Present 11 - Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, Bill Ware, Mary Cation, David Cain Jr., Randy King, and Jay Tovian Absent 3 - Dan Hartweg, James W. Hogan, and Ambareen Ahmed 2.0 Roll Call - Finance & Administration Committee Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Assistant Director of Finance Jamie Cunningham Building Official Keith Steiskal Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Richard Sander Director of Human Resources Kathy Dunne Assistant Village Manager Nicole Aranas Communications Coordinator Avis Meade Executive Coordinator Carol Bauer 3.0 Public Participation 4.0 Discussion 180157 2019 Budget Recommendations Discussion about 2019 Budget Recommendations. Joint Village Board Village of Lombard Page 1 Joint Village Board of Trustees and Minutes April 19, 2018 Finance and Administration Committee and Finance & Administration Committee. Trustee Reid Foltyniewicz gave a power point presentation and went over the handout that was given to the Village Board. He gave Long Range Goals, Current Plan for 2019-2022, multi-year financial forecast purpose. The staff and committee are all on the same page for the 2019 Budget Deficit. The recommended year over year budget reductions and revenue increase were: Examples for reductions of Personnel listed the following: Police Department - Eliminate one police officer $121,490. This would happen by not filling a retired policeman position. Accreditation Manager $54,613, part-time and CSO $38,276. Public Works - Civil Engineer tech $34,834 and $23,223 and Engineering Coops $7,700 and 3,300. Other - Wage Adjustments for non-union employees $20,000. Vehicles listed: Police - Eliminate 2 Traffic Unit Vehicles $28,800 and keep squad cars to all black $3,200. Fire - Eliminate 1 Battalion Chief Vehicle $5,450 General Changes Budget Police - ammo for patrol unit $10,000, training academy (state is funding) $9,000 Village Manager’s Office - Decrease use of Village Counsel $10,000, Eliminate lobbyist Contract - $24,000 Finance Department - reduce copier, printing, mailing costs 11,000, IT Computer Service Contracts $20,000, IT Travel & Training $5,000, Reduce reserve for police squad car mobile replacement $12,316, Village Telephone Bill $12,312, Remove ECC lines to and from Fire station $9,600, Technology Reserve Equipment $30,000 Public Works - transfer forestry department salaries to Hotel/Motel $41,000 Program/Event Changes - reduce the backyard drainage reimbursement program $12,000, Eliminate/Reduce Curbside Brush Collection $83,610, Reduce Sewer Rodding Reimbursement $25,000, Village Manager’s Office - Eliminate Virgin Pulse Program $20,000, Downtown Holiday Decorations $7,600, Reduce cost associated with Pride $8,614 Fire Department - Reduce Fire Public Educations by eliminating the preschool program $4,000. The Revenue increases were: Village of Lombard Page 2 Joint Village Board of Trustees and Minutes April 19, 2018 Finance and Administration Committee Community Development Department - Fees to market competitive rate or industry standard $50,000, Re-inspection fees to market competitive rate or industry standard $10,000, Stop waiving fees for public hearings for government entities $5,000 Finance Department - Charge a 1.5% surcharge for all credit card payments $12,000 and $48,000, Increase daily parking fee and commuter parking permit to $2.00/day $115,920. Village Manager’s Office - implement Vendor Booth Fees for Senior Fair (for profit vendors) and seek sponsorships $1,000. Finance Director Tim Sexton spoke a little about the closing of Carson’s. They are estimating about $150,000 - $200,000 in sales tax revenue loss. He also gave an update on the bond rating. We were denied this year but good news is they will consider again in one year instead of two. It usually takes about 5 to 7 years to get credit score back up there, doesn’t happen soon. Village Manager Scott Niehaus explained that Yorktown does not own the Carson’s or the Carson furniture building. Pointed out that Yorktown owners will probably be interested and they have done everything they said they were going to do on the improvement end. As to the bond issue, Village will look into taking out smaller loans for projects so we can pay back to help with the credit score. Trustees would like to see a policy put into effect so this doesn’t happen again. Trustee Bill Ware - memo was passed out to Village Board on March 30th about Video gaming. He would like Village Board to revisit this issue. We cannot keep nickel and diming the residents. Video gaming could help bring in some revenue. He would like the committees to take a look at hand out and get some feedback. He would like different views, then a workshop for the Board to get pros and cons. There is no rush or deadline. Just wanted to open it up for dialog. President Keith Giagnorio and Trustee Reid Foltyniewicz would like to bring up the “Home Rule” issue. Would like to see what everyone thinks about it. General Discussion took place about Video gaming and Home Rule. We need to get ideas for more revenue. Everything recently brought to Village Board has been rejected (Billboards for example). Public Works Committee would like to bring back the Village Stickers. Village Clerk Sharon Kuderna - When asking committees for opinions, Village of Lombard Page 3 Joint Village Board of Trustees and Minutes April 19, 2018 Finance and Administration Committee explain how we need revenue. If they knock down the ideas we have then ask them to come up with some. We need help - more ideas the better. Randy King - Restaurants he knows would like to have video gaming. He knows of a restaurant that wants to move because Lombard does not allow it. Mike Himms - Being in the presence of it doesn’t bother him. Usually roped off or to the side. Mostly don’t even see the machines. Mary Cation - Perception is a big issue and problem, maybe difficult to overcome. Trustee Bill Johnston - we are moving ahead on things. Make Lombard attractive place to be. David Cain - We need to look at long term. Afraid of short term ideas because then we forgot about the long term. Just don’t focus on 2019 need to consider long term. In concurrence for staff to put everything out there about video gaming, Village stickers and expenses to all committees. Keep the Home Rule idea off the table for now. Show the committees everything in Red and Yellow on the chart that we are in danger of losing. 5.0 Adjournment - Lombard Village Board 5.0 Adjournment - Finance & Administration Committee A motion was made by Trustee Bill Ware, seconded by Mary Cation, that the Special Meeting of the Village President and Board of Trustees and Finance & Administration Committee held on Thursday, April 19, 2018 in the Community Room of the Lombard Village Hall be adjourned at 6:38 p.m. The motion carried by the following vote: Aye: 10 - Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, Bill Ware, Mary Cation, David Cain Jr., Randy King, and Jay Tovian Absent: 3- Dan Hartweg, James W. Hogan, and Ambareen Ahmed Village of Lombard Page 4