Public Works Committee

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Tuesday, February 12, 2013 7:00 PM Lorraine G. Gerhardt Community Room Public Works Committee Trustee Bill Ware - Chairperson Trustee Dan Whittington - Alternate Chairperson Art Kuehl, John Kaforski, Ken Blakeslee, Mike Kuderna, Dan Mahal, David Arnold, Robert Bachner and Joe Glazier Staff Liaison: David Dratnol Public Works Committee Minutes February 12, 2013 1.0 Call to Order and Pledge of Allegiance The meeting called to order by temporary Chairperson Kaforski at 7:00 PM. 2.0 Roll Call Present 7 - Arthur Kuehl, John Kaforski, Mike Kuderna, Dan Mahal, David Arnold, Joe Glazier Jr., and Robert Bachner Absent 2 - Trustee Bill Ware, and Ken Blakeslee 3.0 Public Participation 4.0 Approval of Minutes A motion was made by David Arnold, seconded by Dan Mahal, that the minutes be approved . The motion passed by an unanimous vote. 5.0 Unfinished Business 6.0 New Business 130064 Amended Alley Maintenance Policy Staff recommendation to adopt the amended Alley Maintenance Policy, to include the Alley Improvements in the 2014-2023 CIP for consideration, and to proceed with the vacation of Alley 16 in accordance with Village policies and Illinois Statutes. (DISTRICTS - ALL). Goldsmith reviewed the memo and recommendations from staff to amend the Alley Maintenance Program. Goldsmith and Dratnol reviewed the cost estimates together and agreed that some of the money from the Asphalt Paving & Patching Program could be allocated towards an Alley Maintenance & Improvement Program. Already talked with Waste Management about rerouting their trucks to curbside and out of the alleys. They are more than happy to do this. Mahal: do we need to put in the exceptions of the commercial area alleys? Goldsmith: can change the policy to read the way that we want it to - can cover this issue. Discussion ensued regarding some of the specific alleys. Kaforski: need to make sure that access is not cut off to any businesses and also address what needs to be vacated . Goldsmith: the two alleys that are already scheduled for repairs are alley number 1 and alley number 3. Mahal: would like to see us address all of the alleys at one time. If we are going to update this, I Village of Lombard Page 1 Public Works Committee Minutes February 12, 2013 think that we should make sure that we know what is going on with each alley on the map. Goldsmith: staff will meet with Community Development regarding the status and notices that need to go out to any of the alleys. This is not an Ordinance - this is a Village Board Policy. Kaforski: so basically what the committee wants is for staff to come back to the committee and let us know about all of the alleys. Arnold: do any of the alleys have ComEd lights in them and is this something that we want to address? Dratnol: number 6 in particular is a grass area. Goldsmith: will go back and look at the areas that the committee brought up and address the issues. (Numbers 6, 13, 15, 16) Will also bring something back regarding Waste Management changes. 130065 Finley Road Pavement Rehabilitation, Phase 1, Change Order No. 3 Resolution authorizing an increase to the contract with D Construction in the amount of $107,768.62 for additional items primarily topsoil and sod for the parkways, and time and materials billings related to construction. (DISTRICTS #1, #2 & #6) Dratnol: reviewed the Change Order with the committee members. Kaforski: was this all of the parkways on both sides? Dratnol: yes. Mahal: wasn't there an issue with sand also? Goldsmith: yes. Dratnol: also some drainage issues. Bachner: what was the protective coating for? Dratnol: helps to protect the pavement, especially from salt. Bachner: what were the 4 loads rejected for? Dratnol: contaminated soil. Bachner: why was the bench needed? Dratnol: to redirect the flow. Mahal: are we making adjustments to the Phase 2 with the topsoil and sand issues? Dratnol: yes, we are taking these things into the new contract. Goldsmith: have learned from the First Phase and applied changes to the Second Phase. A motion was made by Joe Glazier, Jr., seconded by Robert Bachner, that this Resolution be recommended to the Board of Trustees for approval. The motion carried by the following vote: Aye: 7- Arthur Kuehl, John Kaforski, Mike Kuderna, Dan Mahal, David Arnold, Joe Glazier Jr., and Robert Bachner Absent: 2- Bill Ware, and Ken Blakeslee 130070 FY 2012 B Sewer Stub Rodding, Final Balancing Change Order #2 Resolution authorizing an increase to the contract with All Plumbing and Sewer Services Inc. in the amount of $4,264.00 due to an increase in the number of roddings. Arnold: is there any area that is affected more than others? Goldsmith: it really is all over - not one specific area. Glazier: do we Village of Lombard Page 2 Public Works Committee Minutes February 12, 2013 see this becoming a problem every year - 25% over what we predicted? Goldsmith: not really. Last year and the year before we were right around the estimated amount. A motion was made by David Arnold, seconded by Arthur Kuehl, that this Resolution be discussed and filed . The motion passed by an unanimous vote. 7.0 Other Business Kaforski: concrete under the viaduct seems to be heaving. Kuehl: huge pothole on Madison and North Park. Bachner: do we have a program to address lane markings in town? Goldsmith: right now we do not - they are addressed when we do projects. Looking at putting together some sort of program to address signs and lane markings - trying to get some funding for this type of a program. Kaforski: what about putting reflectors in the middle so that even if the markings wear off this is some sort of deliniation? Goldsmith: that is a possibility. 8.0 Information Only 970045 Project Status Report 980212 Change Order Report 9.0 Adjournment A motion was made by Arthur Kuehl, seconded by Dan Mahal, that this meeting be adjourned at 7:40 PM . The motion passed by an unanimous vote. Village of Lombard Page 3