Public Works Committee

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Tuesday, April 16, 2013 7:00 PM Lorraine G. Gerhardt Community Room Public Works Committee Trustee Bill Ware - Chairperson Trustee Dan Whittington - Alternate Chairperson Art Kuehl, John Kaforski, Ken Blakeslee, Mike Kuderna, Dan Mahal, David Arnold, Robert Bachner and Joe Glazier Staff Liaison: David Dratnol Public Works Committee Minutes April 16, 2013 1.0 Call to Order and Pledge of Allegiance Motion to nominate John Kaforski as Temporary Chairperson until the arrival of Chairperson Ware made by: Joe Glazier, seconded by Mike Kuderna. Motion carried unanimously. Meeting called to order at Chairperson Kaforski at 7:02 PM. 2.0 Roll Call Present 8 - Trustee Bill Ware, Arthur Kuehl, John Kaforski, Ken Blakeslee, Mike Kuderna, Dan Mahal, Joe Glazier Jr., and Robert Bachner Absent 1 - David Arnold 3.0 Public Participation 4.0 Approval of Minutes A motion was made by Arthur Kuehl, seconded by Robert Bachner, that these minutes be approved . The motion passed by an unanimous vote. 5.0 Unfinished Business 6.0 New Business 130134 Lombard Metra Commuter Parking Study Discussion relative to the Commuter Parking Study. Goldsmith reviewed the Lombard Commuter Parking Study with the committee members present. Discussions ensued regarding computer parking lot users, placement of parking fee collection machines, fund balance and usage,and purchase of the library lot at 23 W. Maple. (Chairperson Ware arrived at 7:20 PM) Village Board requested that this committee give a recommendation regarding the issues of: Automated pay systems (looking at installing this summer) Mahal: wants committee to know about the fees before the new boxes go in - look at an increase now vs. in the future with new machines, underpass, etc. Committee is in favor of this. The ability for the machines to make change is not necessary. Move forward with the expansion of the West Hammerschmidt lot now. Committee is not in favor of this right now. Kaforski: would like this committee involved with the final decisions - all presentations should be brought to this committee. Goldsmith: will Village of Lombard Page 1 Public Works Committee Minutes April 16, 2013 check with the Finance Director regarding day passes being offered to Lombard residents first. Mahal: if someone purchases a permit, keep cost the same. Hike rate up for daily parking. Committee was in agreement that most towns do use this practice . Goldsmith reviewed the Commuter Lot - Existing CIP Rehab Strategy and Expenditures. Do have the ability to make certain lots and spaces for residents only. Bachner brought up the issue that more signage is needed for people from out of town or even residents that are not familiar with the area to inform them of where parking exists. 130144 FY2013 Asphalt Paving and Patching, Change Order No. 1 Approving an increase to the contract with James Fiala Paving in the amount of $305,272.80. This change order brings the contract total up to the budgeted amount. (DISTRICTS - ALL) Goldsmith reviewed the change order with the committee. A motion was made by Dan Mahal, seconded by Arthur Kuehl, that this Resolution be recommended to the Board of Trustees for approval . The motion passed by an unanimous vote. 130145 FY2013 Concrete Rehabilitation and Utility Cuts Patching, Change Order No. 1 Approving an increase to the FY 2013 Concrete Rehabilitation and Utility Cuts Patching Contract with G&M Cement Construction in the amount of $136,680.50. (DISTRICTS - ALL) Goldsmith reviewed change order with the committee. A motion was made by John Kaforski, seconded by Mike Kuderna, that this Resolution be recommended to the Board of Trustees for approval . The motion passed by an unanimous vote. 130177 Lift Station Improvements, Phase 1, Final Balancing Change Order No. 3 Approving a decrease to the contract with Thorne Electric, Inc. in the amount of $3,744.00. (DISTRICTS #1, #2, #4, #5, & #6) Goldsmith reviewed change order with the committee. A motion was made by Joe Glazier, Jr., seconded by Robert Bachner, that this Resolution be recommended to the Board of Trustees for approval . The motion passed by an unanimous vote. 7.0 Other Business 970045 Project Status Report Village of Lombard Page 2 Public Works Committee Minutes April 16, 2013 980212 Change Order Report 8.0 Information Only Goldsmith: Bryan Bartels, Joe Buscemi, Tom Byrd, Jeff Drenth, Jim Izzi, Dominic Ostrick, Angela Podesta, Tom Ryan, Dan Simons, Dave Taylor and Larry Trojanowski were recognized by AWWA for 25 years and plus of service. 1 of these employees has already retired, and 8 others will be retiring within the next year. Kuderna: what is the process to replace these people? Goldsmith: already interviewing and have replaced some. There will be both internal and external interviews. Out of all of the departments, I believe that Public Works has been the most proactive. 130181 Pavement Markings Goldsmith reviewed the memo regarding Pavement Markings. 3M product currently being used on existing or older pavement is not the best product to use on these types of surfaces. Looking at quite a few different options. Talked to several municipalities regarding what they use and what their specifications are. Kaforski: need to use the inlaid reflectors on the main streets. Also need to go ahead with a spec for the new roads. But what about Finley Road? That is not new pavement. Goldsmith: what is out there now is temporary marking. Kuehl: cracks on Finley are getting bigger. Goldsmith will talk with Ray Schwab about the issue. Mahal: going to keep looking around town at markings to see how they are holding up. Glazier: what is the time frame on this? Grace St. is terrible. Goldsmith: the issue is that there is not funding for this. Will look at where the budget is for this. Glazier: also the crosswalks around the schools need to be redone. Goldsmith: some may be handled under the sidewalk program. Part of the issue is that we have asked School Districts to let us know where the designated crosswalk areas are and we have not gotten responses from them all. 9.0 Adjournment A motion was made by Arthur Kuehl, seconded by Dan Mahal, that this meeting be adjourned at 8:31 PM. The motion passed by an unanimous vote. Village of Lombard Page 3