Public Works Committee

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Tuesday, June 11, 2013 7:00 PM Lorraine G. Gerhardt Community Room Public Works Committee Trustee Bill Ware - Chairperson Trustee Dan Whittington - Alternate Chairperson Art Kuehl, John Kaforski, Ken Blakeslee, Mike Kuderna, Dan Mahal, David Arnold, Robert Bachner and Joe Glazier Staff Liaison: David Dratnol Public Works Committee Minutes June 11, 2013 1.0 Call to Order and Pledge of Allegiance Meeting called to order by Chairperson Ware at 7:03 PM. 2.0 Roll Call Present 8 - Trustee Bill Ware, John Kaforski, Ken Blakeslee, Mike Kuderna, Dan Mahal, David Arnold, Joe Glazier Jr., and Robert Bachner Absent 1 - Arthur Kuehl 3.0 Public Participation Leo Diana 552 S. Addison Lombard, IL Penny Chanez 119 S. Chase Lombard, IL Chanez: was at last meeting, and will continue to attend the PWC meetings representing her whole neighborhood. Will also be attending the Village Board meetings. Is asking PWC to review the policy regarding backyard pumping assistance. Read a copy of the letter that was mailed to the Public Works Director Carl Goldsmith. Feels that any change will start with this committee. This policy needs to be revisited. Her block needs help with large amounts of water. Have been putting up with this for 25 years and cannot do it anymore. Need help. Diana: have been victim of 5 floods. Nothing has been done to help the situation. Everything is being pumped into a 10-inch line. Need to add a reservoir. Knows the perfect spot to build one. Chairperson Ware suggested that Mr. Diana, Carl Goldsmith and himself set up a meeting to go over Mr. Diana's issues. 4.0 Approval of Minutes A motion was made by Mike Kuderna, seconded by Ken Blakeslee, that these minutes be approved . The motion passed by an unanimous vote. John Kaforski abstained since he was not present at this meeting. 5.0 Unfinished Business Chairperson Ware addressed the committee members and staff regarding 2 issues from the last Village Board meeting. 1) Reappointment. Everyone on this committee has been reappointed for the next 2 years. 2) Term Limits for Committee Members. Asked for the committee members input on this. Kaforski: there is so much involved with the issues that come before this committee. There is a lot of background and education involved with being on this committee. Also, never really saw a lot of people waiting to be on this committee. Would not Village of Lombard Page 1 Public Works Committee Minutes June 11, 2013 be in favor of this. Mahal: I would definitely lean towards no term limits. Kuderna: it has been a learning curve for the last 2 years for me. This is a committee where you need to know the history of situations in town. I would not be in favor of this. Blakeslee: the issues that come to this committee are too involved. I do not agree with term limits. Arnold: if someone who is interested were to come and sit at the meetings, then I think it would be in the committee's favor to appoint this person when someone retires or fall off of the committee. This would be a decent candidate. New faces/New ideas are good options. I am not in favor of term limits for committee members, especially on this committee. Glazier: people that have been on committees for a long time have experience that is invaluable. I am not in favor of this. Bachner: the work that this committee does is too involved. I am not in favor of term limits. Ware: I agree with you all. I am not in favor of term limits for committee members. First of all, experience on this committee brings with it a wealth of knowledge. Second, there are not any candidates at this time. It is the responsibility of the Chairpersons/Trustees to appoint the members. 6.0 New Business 130288 Water System Network Analysis Representatives from Alfred Benesch & Company presenting their model, demonstrating its capabilities, discussing their analysis of the water system's condition, and providing some short and long term recommendations for system improvements. Goldsmith introduced representatives from Alfred Benesch & Company who will be presenting the model. Laura McGovern spoke to the committee regarding the system analysis. Reviewed the Hydraulic Model program - talked about the Model Scenarios and what results were obtained. Discussion ensued regarding pressure and fire flow. Kaforski: anyway to model if a pipe is going to burst? McGovern: no there is not. Not having a lot of ups and downs and/or surges in the system does help. The Village has a strong system. Kaforski: increased pressure - will it increase water usage? McGovern: if pressure is increased for example in the shower then it does not take as long to wash and rinse off. Depends on how you use your water. Goldsmith: this is in direct correlation with items in the CIP. Directly associated with the timing of this. Further discussion ensued regarding new electronic meters that are going to be installed. Goldsmith: we can look at a report that gives us daily water usage. Discussion ensued. Goldsmith: there are improvements to the system in the CIP. Discussion ensued regarding the Roosevelt Road Watermain project. Village of Lombard Page 2 Public Works Committee Minutes June 11, 2013 Goldsmith: looking for committee to accept this report and forward this report to the Village Board for consideration. A motion was made by David Arnold, seconded by John Kaforski, that this report be accepted and forwarded to the Village Board for consideration. Also, request that the Village Board look at this again in no more than 10 years. The motion passed by an unanimous vote. 130289 First Draft: FY 2014-FY 2023 Capital Improvement Program Staff has attached several CIP summary documents that have been used to develop the FY 2014-FY 2023 Capital Improvement Plan. Trustee Ware: instructed the committee members to not rush with the CIP. The Village Board is counting on this committee to make recommendations to address the flooding issues in the Village . The committee decided to have Goldsmith review the non-storm water related items. The storm water related issues will be addressed at the July meeting. Goldsmith reviewed the the First Draft Memo with the committee members present. Discussion ensued regarding the North Garfield Site Maintenance Building and Salt Dome. Trustee Ware asked if the $25K in the Downtown TIF Streetscape Improvements Program was enough to cover all of the necessary upgrades. Goldsmith: it would probably cost about $100K to make all of the improvements that are needed. Pavement Marking Replacement Program has been added to the current CIP. Trustee Ware would like the CIP to be the first item on the July agenda. Will address any questions regarding what was presented today and then will spend time on the Sewer Systems/Stormwater Improvements. Goldsmith: asked if committee members would like to go out and see the projects that are happening, possibly in August. Committee would like to do this. 7.0 Other Business 8.0 Information Only 970045 Project Status Report 980528 Overhead Sewer Grant Program-List of Applicants Village of Lombard Page 3 Public Works Committee Minutes June 11, 2013 Goldsmith: wanted to let the committee members know that money is being transferred into this account per the Village Manager. The clear water disconnect program will probably be brought to the next meeting - want to tie this into the OSG program. It will require clear water disconnect in order to get reimbursement for the OSG. 030008 Engineering Monthly Report 9.0 Adjournment It was moved by Dan Mahal, seconded by Joe Glazier, Jr. to adjourn this meeting at 9:10 PM. The motion carried by an unanimous vote. Village of Lombard Page 4