Public Works Committee

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Tuesday, September 10, 2013 6:00 PM PLEASE NOTE THAT MEETING TIME IS 6:00 PM. Lorraine G. Gerhardt Community Room Public Works Committee Trustee Bill Ware - Chairperson Trustee Dan Whittington - Alternate Chairperson Art Kuehl, John Kaforski, Ken Blakeslee, Mike Kuderna, David Arnold, Robert Bachner and Joe Glazier Staff Liaison: Public Works Committee Minutes September 10, 2013 1.0 Call to Order and Pledge of Allegiance Meeting was called to order by Chairman Ware at 6:04 PM. 2.0 Roll Call Ken Blakeslee arrived at 6:15 PM. Present 1 - Ken Blakeslee 3.0 Public Participation Luke and Mary Kelly 265 E. Taylor Rd. Lombard, IL 4.0 Approval of Minutes A motion was made by Mike Kuderna, seconded by John Kaforski, that the minutes be approved . The motion passed by an unanimous vote. 5.0 Old Business 130367 Multi-Space Parking Pay Station Award of a contract to VenTek International, the lowest responsible bid of three bidders, in the amount of $27,908.00 for the purchase and installation of three venSTATION pay stations. Bid in compliance with Public Act 85-1295. (DISTRICT #1) Goldsmith: gave explanation to the committee members of the process used for the procurement of the paystations. All three (3) of the vendors that submitted bids were in compliance with the specifications issued by the Village. 6.0 New Business 130412 FY2013 Sanitary Sewer Lining Program, Change Order No. 2 Reflecting an increase to the contract with Insituform Technologies USA, LLC in the amount of $7,961.10. (DISTRICTS - ALL) A motion was made by Joe Glazier, Jr., seconded by David Arnold, that this Resolution be recommended to the Board of Trustees for approval . The motion passed by an unanimous vote. 130446 Village Board Sidewalk Policy - 6.D. The Department of Public Works requests that Public Works Committee recommend that the Village Board of Trustees adopt the amended Sidewalk Policy (6.D.). This item was taken out of order and moved to 6.0 (1). Village of Lombard Page 1 Public Works Committee Minutes September 10, 2013 Luke and Mary Kelly: gap along Taylor between Hammerschmidt and Grace. Issue of safety of children on their way to school. Also, difficulty of sight obstructions for backing vehicles. People are using the driveway at 265 E. Taylor to access the public sidewalk on the south side. Previously brought these concerns to Rick Soderstrom. Want this handled at no cost to the residents. Goldsmith: Introduction of Policy Changes. Kaforski: concern for students crossing the walk in front. L. Kelly: I have concern over backing out of driveway while children are playing in the street. Also concerned about the neighborhood kids that use his driveway for access to the sidewalk. Sidewalks were installed for free in the past. Need to send this to another committee if necessary. Have issues with cost share and think that the Village should find a source for the money. Ware: would like to forward this item to the T & S Committee. Arnold: Sidewalk Policy should be amended to 3X2 or 4X2. We should complete the block - I am in favor of doing something like this. Develop a new program to fund school zones. Kaforski: either the Village should pay all or the project should not go forward. Wants this as a separate line item. If we want a full blown program then we will be taking money out of other projects. The Village should fix deteriorated sidewalks all around town before starting a new project. Glazier: sidewalks on Westmore. Bachner: same in my neighborhood. Goldsmith: there is an equity issue and the problem of ADA Compliance. Arnold: 50%/50% Program for 3X1 area. Glazier: Village wide project with funding. Mahal: 4X1 and fix deteriorating sidewalks. Goldsmith: will take this to T & S and PWC in October. Kaforski: what money is needed for 50%/50%? Goldsmith: assuming a lot with 60 feet of frontage, the cost to the resident would be approximately $720.00. 130448 Terrace View Pond Improvements, Change Order No. 2 Reflecting an increase to the contract with Martam Construction, Inc. in the amount of $56,109.90. (DISTRICT #1) A motion was made by John Kaforski, seconded by Dan Mahal, that this Resolution be recommended to the Board of Trustees for approval subject to an additional memo to the Committee members explaining the breakdown of costs. The motion passed by an unanimous vote. 130449 Sewer Rodding, Change Order No. 1 Reflecting an increase to the contract with All Plumbing & Sewer Services, Inc. in the amount of $16,200.00. (DISTRICTS - ALL) A motion was made by Dan Mahal, seconded by Arthur Kuehl, that this Resolution be recommended to the Board of Trustees for approval . The motion passed by an unanimous vote. Village of Lombard Page 2 Public Works Committee Minutes September 10, 2013 130450 FY2013 Sewer Cleaning and Televising, Change Order No. 2 Reflecting a decrease to the contract with Chicagoland Trenchless Rehab, Inc. in the amount $170.00. (DISTRICTS - ALL) A motion was made by Dan Mahal, seconded by Mike Kuderna, that this Resolution be recommended to the Board of Trustees for approval. The motion passed by an unanimous vote. 130452 Landscape Restoration, Change Order No. 1 Reflecting an increase to the contract with TNT Landscape Construction, Inc. in the amount of $49,750.00. (DISTRICTS - ALL) A motion was made by John Kaforski, seconded by Robert Bachner, that this Resolution be recommended to the Board of Trustees for approval . The motion passed by an unanimous vote. 7.0 Other Business 8.0 Information Only 970045 Project Status Report 980212 Change Order Report 9.0 Adjournment A motion was made by Dan Mahal, seconded by Joe Glazier, Jr., that this meeting be adjourned at 6:55 PM. The motion passed by an unanimous vote. Village of Lombard Page 3