Public Works Committee

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Tuesday, August 12, 2014 7:00 PM Lorraine G. Gerhardt Community Room Public Works Committee Trustee Bill Ware - Chairperson Trustee Dan Whittington - Alternate Chairperson Art Kuehl, John Kaforski, Ken Blakeslee, Mike Kuderna, David Arnold, Robert Bachner and Joe Glazier Staff Liaison: Public Works Committee Minutes August 12, 2014 1.0 Call to Order and Pledge of Allegiance Meeting called to order by Chairperson Ware at 7:03 PM. 2.0 Roll Call Absent 1 - Ken Blakeslee 3.0 Public Participation 4.0 Approval of Minutes A motion was made by John Kaforski, seconded by Robert Bachner, that the minutes be approved with the correction on Page 2, line 4 changing church to school. The motion passed by an unanimous vote. 5.0 Old Business 140272 Third Draft: FY 2015- FY 2024 Capital Improvement Program Staff is presenting the updated FY 2015-2024 Capital Improvement Program for review and consideration. Goldsmith reviewed the updated spread sheet with the committee members in attendance. Goldsmith: pushed back the security card issue - right now Fire and Police systems are not compatible. Moved from 2015 to 2018. Reviewed other changes in facilities. Kuderna: with grants, i.e. ADA - is that something that PW does or is it Finance? Goldsmith: a little bit of both. Discussion is ongoing on how to bring Fire Station One up to ADA code. Kaforski: GIS Development - will we ever catch up on that? Goldsmith: replaced Kevin Kostuchowski with another employee that has GIS experience for 2 days per week in the Engineering area. Launching a new initiative to assess condition of all of the street lights. There are possibilities out there to join a consortium. Goldsmith: looking at other ways of funding the tree removal strategy. Possibly split town into 4 areas. Also, looking at purchasing additional equipment to be able to do some of this work in house. Acknowledged that he received a report today on the EAB trees and will forward to committee after he reviews. Goldsmith: reviewed Sewer and Storm water improvements. Sidewalk Program - same amount of money, just allocated differently. Street Construction and Improvements: Hill Ave Bridge - moved due to permitting, not funding. Coupling Circle Ave. and Lombard Meadows phase 2. 2015 project. Grace St. - base of roadway is in good shape. In the next 6-7 months we will be doing some surface repairs in house and by contractor. This will be the first project we are Village of Lombard Page 1 Public Works Committee Minutes August 12, 2014 committing to accommodate bike lanes and parking. There are other grants that we can tap into with these type of inclusions. 10-12 years out for complete reconstruction. Kuehl: how will the snow be cleaned on the bike area. Goldsmith: that is something that we are keeping in mind. Kaforski: Grace St. putting it out 7 years. Do you think that we can hold out that long? Goldsmith: we are looking at getting 5-8 yrs. out of this. Goal is to get the intersections done before the end of August. Kuderna: hope that we can get this info out to people so that they know what the plan is. Goldsmith: we are working with Bridget Doyle to get info out there. Arnold: s/b Grace best side to drive is along the curb. Why not make a lane on each side drivable? Goldsmith: the intersections coincide with areas that we have had mainbreaks, etc.but we will be looking at different options. Bachner: complete streets does it require 10 foot lanes for the bikes? Goldsmith: 4-5 foot per lane - these will be shared lanes. Bachner: can we pave over utilities? Goldsmith: yes. The reason we are proposing the lanes on both sides is to make it more attractive for grants. Kaforski: will there be input from the residents in the area so that they can have a say in this - maybe they don't want these lanes there. Goldsmith: yes we will have resident info meetings. Kuderna: Highland - still IDOT? Goldsmith: court has ruled that yes it is, in fact they were out there patching the road recently. Traffic Signals/Street lighting issues - in last 3 weeks we have had our own guys remove poles and bring them to a new place. Cost $223.00 per pole vs. $2300.00 per pole. Pole replacement project - everything will be LED's when we switch them out. Arnold: is our cost lower because of the ComEd poles in town? Goldsmith: no, we do pay for the cost of these. Water systems - Roosevelt Rd. - got the state administrative code has been amended - conditional permit. Lining as an acceptable means of maintenance. Meters - still operating within an acceptable range so moved this out a year. Will eventually go to a monthly billing. Goldsmith: reviewed the chart that was included with this item (have developed an inactive list) Projects that if we ended up getting funding someway we could fund a project or 2. Kuehl: the lining on Roosevelt has that been approved? Goldsmith: once the code is signed with the changes, the permit will be issued. Kuehl: what is the Finley Hickory water main replacement? Goldsmith: we have a main there that is not in good shape. It is on Hickory. Kaforski: we are on a slippery slope with our funding sources. What are we going to do moving forward without our bond rating being considerably higher? Ware: Board is working diligently on this and should be in better shape within 3 years of so. Kuehl: taxing water runoff - is this being considered seriously at this time? Goldsmith: discussed the County enacting a tax and what was being discussed between the County and Municipalities. Discussion Village of Lombard Page 2 Public Works Committee Minutes August 12, 2014 ensued regarding this issue. Goldsmith: we will continue to monitor the County. A motion was made by Mike Kuderna, seconded by Arthur Kuehl, that this Request be recommended to the Board of Trustees for approval . The motion passed by an unanimous vote. 6.0 New Business 140297 Finley Road Pavement Rehabilitation - Phase 2, Final Balancing Change Order No. 6 Reflecting an increase to the contract with ALamp Concrete Contractors in the amount of $34,017.91. (DISTRICT #1) Goldsmith: reviewed the change order with the committee members. Glazier: if there was a design flaw with the first Phase couldn't it be the same in the second phase? Goldsmith: this was being proactive on our part. A motion was made by John Kaforski, seconded by Joe Glazier, Jr., that this Resolution be recommended to the Board of Trustees for approval. The motion passed by an unanimous vote. 140309 Finley Road Pavement Rehabilitation - Phase 1, Change Order No. 5 Reflecting an increase to the contract with D Construction of $27,000.00. (DISTRICTS #1, #2 & #6) Goldsmith: reviewed this change order with the committee. This is the cost for the blow up on Finley at Madison. Will report what happens with Civiltech as to what will be paid by them. A motion was made by Mike Kuderna, seconded by Arthur Kuehl, that this Resolution be recommended to the Board of Trustees for approval . The motion passed by an unanimous vote. 7.0 Other Business Goldsmith: 200 block of N. Lombard - had a discussion with resident who wanted additional street lighting in the area. Sent out mailing to area and asked for resident input. Basically a Yes or No. 8.0 Information Only 140269 500 Block of South Edgewood Drainage Presentation Neighborhood Drainage Concern - 500 block of S. Edgewood/500 block of E. Washington. Goldsmith: reviewed the memo regarding issues that were brought up at the last meeting. 500 block E. Washington - can't find anything on Village of Lombard Page 3 Public Works Committee Minutes August 12, 2014 this since the 2006 CIP. In 2007 it was not in the CIP. Satisfactory hydrants in the area. Arnold: brought up the hydrant issue because of a house that caught on fire and the Fire Dept. did not put one drop of water on that house for the first 10 minutes they were there. Discussion ensued regarding standards for new construction or reconstruction. Goldsmith: discharge of sump pumps - will be discussing this again tomorrow in IDRC. It is a community development issue. Don't know if legally at this point we can do anything. Kaforski: Community Development needs to protect the properties around the new construction. Depth of the basement should be considered when figuring out the size of the dry well. Arnold: natural drainage of the land does go to the back. When the dry well overflows there should be a berm or something to protect the water from flowing on to other neighboring properties. 9.0 Adjournment A motion was made by David Arnold, seconded by John Kaforski, that this meeting be adjourned at 9:06 PM. The motion passed by an unanimous vote. Village of Lombard Page 4