Public Works & Environmental Concerns

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Wednesday, December 9, 2015 7:00 PM Lorraine G. Gerhardt Community Room Public Works & Environmental Concerns Trustee Bill Ware - Chairperson Trustee Dan Whittington - Alternate Chairperson Art Kuehl, John Kaforski, Mark Dvorak, Mike Kuderna, David Arnold, Robert Bachner and Joe Glazier Staff Liaison: Public Works & Environmental Minutes December 9, 2015 Concerns 1.0 Call to Order and Pledge of Allegiance Meeting called to order by Chairperson Ware at 7:05 PM. 2.0 Roll Call Present 8 - Bill Ware, Arthur Kuehl, John Kaforski, Mark Dvorak, Mike Kuderna, David Arnold, Joe Glazier Jr., and Robert Bachner 3.0 Public Participation Andrew VanGorp, 89 Newton Ave., Glen Ellyn, IL 60137 Andrew started Sustained Dupage Committee about 1 1/2 years ago. Distributed survey to all committee members to fill out and return in self addressed stamped envelope. Discussion ensued regarding the purpose of the committee. No funding from DuPage County at this point. Requesting a representative from the Village/Committee attend their upcoming symposium. 4.0 Approval of Minutes A motion was made by John Kaforski, seconded by Robert Bachner, that these minutes be approved . The motion passed by an unanimous vote. 5.0 Unfinished Business 6.0 New Business 150541 Fairview Lift Station Improvements, Change Order No. 2 Reflecting an increase to the contract with John Neri Construction Company, Inc. in the amount of $18,682.78. (DISTRICT #6) Goldsmith: reviewed the change order with the committee members. A motion was made by David Arnold, seconded by Arthur Kuehl, that this Resolution be recommended to the Board of Trustees for approval. The motion passed by a voice vote. 150548 Lombard Meadows, Phase 2 & Circle Avenue, Change Order No. 5 Reflecting an increase to the contract with R.W. Dunteman Company in the amount of $20,291.69. (DISTRICT #6) Goldsmith: reviewed the change order with the committee members. Committee requested Goldsmith provide them with a number of apron upgrades. A motion was made by John Kaforski, seconded by Joe Glazier, Jr., that this Resolution be recommended to the Board of Trustees for approval. The Village of Lombard Page 1 Public Works & Environmental Minutes December 9, 2015 Concerns motion passed by a voice vote. 150552 2015 Sewer Lining Program, Final Balancing Change Order No. 1 Reflecting a decrease to the contract with SAK Construction, LLC, in the amount of -$21,548.50. (DISTRICTS - ALL) Goldsmith: reviewed this Final Balance change order with the committee members. A motion was made by John Kaforski, seconded by Joe Glazier, Jr., that this Resolution be recommended to the Board of Trustees for approval. The motion passed by a voice vote. 150553 2015 Driveway Apron, Curb & Sidewalk Restoration Program, Final Balancing Change Order No. 3 Reflecting a decrease to the contract with Strada Construction Company in the amount of -$52,919.48. (DISTRICTS - ALL) Goldsmith: reviewed this Final Balance change order with the committee members. Discussion ensued regarding trip hazards and restoration of parkway ruts caused by contractors doing sidewalk work and stump removal. A motion was made by Robert Bachner, seconded by David Arnold, that this Resolution be recommended to the Board of Trustees for approval. The motion passed by a voice vote. 150516 Solid Waste Contract - Proposed 5-Yr Extension for 2016-2021 Staff recommendation that the Committee recommend the 2016-2021 Solid Waste Contract with Waste Management to the Village Board of Trustees. Goldsmith: reviewed the proposed Solid Waste 5 Year Contract Extension with committee members. Years covered are 2016-2021. Discussions ensued regarding portions of the contract. Kaforski: 3% for the first year is too high. Should be 1%. Go back and tell them that's all the committee will agree to. I guarantee they will go for it. Kuderna: should at least try to get 1 to 1 1/2 %. Bachner: possibly a longer contract tied to CPI and lower first year. Arnold: we have gotten a high level of service from Waste Management. It doesn't hurt to ask about the 3% and bringing it down. Kuehl: I agree with John about asking for lower than 3%. Also, look into changing the dates for yard waste. Dvorak: do not like the idea at all of blowing leaves out into the street and the Village picking them up. They will stop up the sewers, etc. Ware: I like the idea of keeping this contractor. Goldsmith: If I go back and they say they will not lower the 3% what does the committee want to do? Arnold: then give us a call. Committee would like Mike Brink to attend meetings on a quarterly basis. A motion was made by John Kaforski, seconded by Joseph Glazier to approve Village of Lombard Page 2 Public Works & Environmental Minutes December 9, 2015 Concerns a 5 year contract with Waste Management with a caveat that staff attempt to reduce the 3% for year one. The motion passed by an unanimous vote. 150517 Mosquito Control Contract for 2016 and 2017 Staff requests that Committee recommend the renewal of the contract with Clark Environmental Mosquito Management to the Village Board of Trustees. Goldsmith: Village is still paying the same rate as we were in 2006. Discussion ensued. Dvorak: what if there is a high amount of West Nile mosquitoes in the area? Goldsmith: there are provisions in the contract for this type of situation. A motion was made by David Arnold, seconded by Arthur Kuehl, that this Request be recommended to the Board of Trustees for Approval . The motion passed by an unanimous vote. 7.0 Other Business Ware: Merry Christmas and thank you all for being part of this committee. Have a great holiday! 8.0 Information Only 9.0 Adjournment A motion was made by John Kaforski, seconded by Mark Dvorak, that this meeting be adjourned at 8:24 PM. The motion passed by an unanimous vote. Village of Lombard Page 3