Public Works & Environmental Concerns

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Tuesday, June 14, 2016 7:00 PM Public Works Conference Room Public Works & Environmental Concerns Trustee Bill Ware - Chairperson Trustee Dan Whittington - Alternate Chairperson Art Kuehl, John Kaforski, Mark Dvorak, Mike Kuderna, David Arnold, Robert Bachner and Joe Glazier Staff Liaison: Public Works & Environmental Minutes June 14, 2016 Concerns 1.0 Call to Order and Pledge of Allegiance Meeting called to order by Chairperson Ware at 7:04 PM. 2.0 Roll Call Scott Niehaus, Village Manager in attendance. Present 7 - Bill Ware, Arthur Kuehl, John Kaforski, Mark Dvorak, Mike Kuderna, Joe Glazier Jr., and Robert Bachner Absent 1 - David Arnold 3.0 Public Participation 4.0 Approval of Minutes A motion was made by Mike Kuderna, seconded by Arthur Kuehl, that the minutes be approved. The motion passed by an unanimous vote. 5.0 Unfinished Business 6.0 New Business 160232 FY2016 Sewer Lining, Change Order No. 1 Change Order reflecting an increase to the contract with Insituform Technologies USA, LLC in the amount of $13,207.50. (DISTRICTS - ALL) Goldsmith: reviewed the change order with the committee members present. A motion was made by John Kaforski, seconded by Robert Bachner, that this Resolution be recommended to the Board of Trustees for approval. The motion passed by an unanimous vote. 160262 FY2016 Asphalt Paving & Patching Program, Change Order No. 1 Reflecting an increase to the contract with G.A. Paving LLC in the amount of $107,374.29. (DISTRICTS - ALL) Goldsmith: reviewed the change order with the committee members present. Get roads that were added to the project (David Trais). A motion was made by Joe Glazier, Jr., seconded by Mike Kuderna, that this Resolution be recommended to the Board of Trustees for approval. The motion passed by an unanimous vote. 160268 FY 2017 - FY 2026 Capital Improvement Program Discussion of the proposed FY 2017-2026 Village of Lombard Capital Improvement Program. Village of Lombard Page 1 Public Works & Environmental Minutes June 14, 2016 Concerns Goldsmith: presented the 1st Draft of the CIP to the committee members. All of the funding for all of the projects is available. Explained the changes in funding that are occurring for some of the Capital Construction projects. Niehaus: gave an explanation regarding Non-Home Rule Sales Tax subsidy. Kaforski: we will be raising our water rates due to the fact that Chicago will be charging a higher rate for Lake Michigan water. Want to make sure that things are done correctly for the citizens of Lombard. Discussion ensued. Goldsmith: reviewed the projects contained in the CIP for FY 2017 with the committee. Bikeway & Ped Path Improvements Kaforski: thought that we were going to give it a shot from St. Charles to Madison. Has anyone talked with the businesses at Eastgate? Goldsmith: we need to put the area from St. Charles Rd. to Roosevelt into the plan. We can always make changes as we proceed. Kaforski: have a real problem with anything south of Madison. Commuter Parking Facilities - no comments. Facility Maintenance & Improvements Ware: what cameras do we have downtown? Goldsmith: we have cameras at the train station and on the platform. Parking Lot Improvements - no comments. Right of Way Maintenance & Beautification Discussion ensued regarding brick pavers and their maintenance. Sewer System/Stormwater Improvements Discussion ensued regarding signage for Wetland Plantings. Goldsmith: defined the function of the SCADA system. Sidewalk Improvements Discussion ensued regarding grinding of the trip hazards vs. ramping them. Street Construction and Improvements Discussion ensued regarding the improvements to the Finley Rd./Roosevelt Rd. intersection. Traffic Signal and Street Lighting Improvements Railroad crossing at Elizabeth is on hold right now due to the UP not having the funds available at this time. Discussion took place regarding the Roosevelt Road Mariano's Traffic Signal Installation. Water System Improvements Discussion ensued regarding the Water Meter Replacement program and the Oak Creek Water Reservoir. Bachner: when will the construction begin on Rte. 53 and Madison? Goldsmith: in July. Ware: if everyone is in agreement with this CIP draft then we can just proceed with a the combined meeting. Village of Lombard Page 2 Public Works & Environmental Minutes June 14, 2016 Concerns A motion was made by John Kaforski, seconded by Arthur Kuehl, that this Request be approved by a unanimous voice vote of the members present . The motion passed by an unanimous vote. 7.0 Other Business Ware: thanked Scott Niehaus for attending the meeting and answering questions from the committee. Niehaus: distributed paperwork to the committee regarding eliminating Utility Reserve Fund and allocating money to New Reserves. Kaforski: what was Utility Reserve Fund created for originally? Niehaus: dedicated toward specific things - I can look up the origin of the Utility Tax and get back to you. Kaforski: are these all interest bearing funds? Niehaus: Yes, but we are limited as to where we can invest. Kaforski: how does money get into this fund? Niehaus: this is a surplus. Further discussion ensued. 8.0 Information Only 9.0 Adjournment A motion was made by Mike Kuderna, seconded by Mark Dvorak that this meeting be adjourned at 8:58 PM. The motion passed by an unanimous vote. Village of Lombard Page 3