Public Works & Environmental Concerns

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Tuesday, February 14, 2017 7:00 PM Lorraine G. Gerhardt Community Room Public Works & Environmental Concerns Trustee Bill Ware - Chairperson Trustee Dan Whittington - Alternate Chairperson Art Kuehl, John Kaforski, Mark Dvorak, Mike Kuderna, David Arnold, Robert Bachner and Joe Glazier Staff Liaison: Public Works & Environmental Minutes February 14, 2017 Concerns 1.0 Call to Order and Pledge of Allegiance Meeting called to order by Chairperson Ware at 7:01 PM. 2.0 Roll Call Present 5 - Bill Ware, Arthur Kuehl, Mike Kuderna, David Arnold, and Robert Bachner Absent 3 - John Kaforski, Mark Dvorak, and Joe Glazier Jr. 3.0 Public Participation 4.0 Approval of Minutes A motion was made by Robert Bachner, seconded by Mike Kuderna, that the minutes be approved . The motion passed by an unanimous vote. 5.0 Unfinished Business 6.0 New Business 170079 Street Lighting Expansion Request Recommendation of Staff that continued emphasis be placed on maintaining existing street lights rather than expanding the network. Goldsmith: reviewed this item and memo with the committee members present. Arnold: Berkshire and Ridge - cover missing off of ComEd light. Drove this area and there are some really dark areas. Could use street lights but now is just not the right time. A motion was made by David Arnold, seconded by Arthur Kuehl, that committee concur with staff on this item. The motion passed by an unanimous vote. 170046 2018 Budget Forecast & Plan Development 2018 Budget Planning Discussion. A motion was made by David Arnold, seconded by Mike Kuderna, that this Discussion item be tabled to the March 14th meeting. The motion passed by an unanimous vote. 170080 Village Board Policy Amendment 6.D - Modifications Staff recommends that the Committee agree to the proposed modifications to the Policy and forward the recommendation to the Village Board. Goldsmith: apologized that this item is not in everyone's packet. Requested to table this item to the next committee meeting on March 14th. Will notify committee members when we are going out to check a few locations to try out the grinder if they would like to stop by and Village of Lombard Page 1 Public Works & Environmental Minutes February 14, 2017 Concerns see the process. A motion was made by David Arnold, seconded by Mike Kuderna, that this Resolution be tabled . The motion passed by an unanimous vote. 170045 Roosevelt Road Water Main Lining, Final Balancing Change Order No. 2 Reflecting a net decrease to the contract with Fer-Pal Infrastructure USA, Inc. in the amount of $706,065.32. (DISTRICTS #2 & #6) Goldsmith: reviewed the change order with the committee members present. Also, thanked the committee for all of their support on Village projects. A motion was made by David Arnold, seconded by Mike Kuderna that this Resolution be recommended to the Board of Trustees for approval on the Consent Agenda. The motion passed by an unanimous vote. 170055 TIF District Lighting Improvements, Change Order No. 2 Reflecting an increase to the contract with Thorne Electric Inc. in the amount of $25,887.03. (DISTRICTS #1 & #4) Goldsmith: reviewed the change order with the committee members present. Arnold: why did we do this in the winter instead of the summer? Goldsmith: this was originally a 2017 project - but moved up because of some issues presented by the downtown businesses and the public. A motion was madeby David Arnold, seconded by Mike Kuderna, that this Resolution be recommended to the Board of Trustees for approval. The motion passed by an unanimous vote. 170073 MSI Sewer Inspection, Change Order No. 1 Reflecting an increase to the contract with Redzone Robotics, Inc. in the amount of $10,000.00. (DISTRICTS #1, #2 & #5) Goldsmith: reviewed the change order with the committee members present. A motion was madeby Arthur Kuehl, seconded by Robert Bachner, that this Resolution be recommended to the Board of Trustees for approval. The motion passed by an unanimous vote. 7.0 Ratification 160457 Transmission Main, Final Balancing Change Order No. 3 Reflecting an increase to the contract with Swallow Construction in the amount of $204,269.61 reflecting changes to the contract as agreed. (DISTRICT #6) A motion was made by David Arnold, seconded by Arthur Kuehl that this item be ratified. The motion passed by an unanimous vote. Village of Lombard Page 2 Public Works & Environmental Minutes February 14, 2017 Concerns 8.0 Other Business 9.0 Information Only 170077 Capital Improvements Tracking This report is being presented as information only and will be presented to the Committee on a quarterly basis. Goldsmith: reviewed the CIP tracking with the committee members present. Gave presentation of the report that will be distributed to the committee on a quarterly basis. Discussion ensued regarding Rte. 53 signal at Madison. 170078 Professional Services Selection Process Engineering Shortlist Goldsmith: reviewed the process that Public Works uses to procure Professional Engineering Services. Discussion ensued regarding types of Engineering Services that the Village utilizes on Capital Projects. 10. Adjournment 0 Goldsmith: there will be a joint meeting on March 14th, immediately following the PW/ECC meeting. The PW/ECC meeting will be 6:00 PM. Arnold: interesection of Grace and Maple going eastbound - salt to intersection sooner. A motion was made by Arthur Kuehl, seconded by Robert Bachner to adjourn the meeting at 7:56 PM. The motion passed by an unanimous vote. Village of Lombard Page 3