Public Works & Environmental Concerns

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Tuesday, July 14, 2020 7:00 PM Lorraine G. Gerhardt Community Room Public Works & Environmental Concerns Trustee Bill Ware - Chairperson Trustee Dan Whittington - Alternate Chairperson Art Kuehl, John Kaforski, Mark Dvorak, Mike Kuderna, David Arnold, Robert Bachner, Joe Glazier & Allen Hennig Staff Liaison: Public Works & Environmental Minutes July 14, 2020 Concerns 1.0 Call to Order and Pledge of Allegiance Meeting called to order by Chairperson Ware at 7:00 pm. 2.0 Roll Call Present 8 - Bill Ware, Arthur Kuehl, John Kaforski, Mark Dvorak, Mike Kuderna, David Arnold, Joe Glazier Jr., and Robert Bachner Absent 1 - Allen Hennig 3.0 Public Participation 4.0 Approval of Minutes A motion was made by John Kaforski, seconded by Robert Bachner, that the minutes be approved . The motion passed by an unanimous vote. 5.0 Ratification 200146 Catch Basin Cleaning Program, Change Order No. 1 Reflecting an increase to the contract with United Septic, Inc. in the amount of $29,250.00 for the cleaning of an additional 450 catch basins. (DISTRICTS - ALL) A motion was made by Mike Kuderna, seconded by Arthur Kuehl, that this Resolution be Ratified. The motion passed by an unanimous vote. 6.0 Unfinished Business 7.0 New Business 200215 2020 Driveway Apron, Curb,and Sidewalk Restoration Program Change Order # 1 This Change Order is intended to adjust the contract quantities for the additional work the Village has requested on Finley Road for extending the sidewalk south of Pinebrook Drive. This Change Order will increase the Contract amount by $35,390.00 (DISTRICTS - ALL) Goldsmith: reviewed this item with the committee members. A motion was made by Joe Glazier, Jr., seconded by Robert Bachner, that this Resolution be recommended to the Board of Trustees for Approval. The motion passed an unanimous vote. 200222 Request for Deviation - Overhead Sewer Grant Program This matter is being presented to the Committee for their review and recommendation for any deviations to the Village Board Policy. Given Village of Lombard Page 1 Public Works & Environmental Minutes July 14, 2020 Concerns the information presented by the applicant as well as the market data from other municipalities/agencies, staff does not support granting the requested deviation in the funding level established by Village Board Policy 4.C. Overhead Sewer Grant Program. Goldsmith: reviewed this item with the committee members. Presented what other local government entities in the area reimburse, if anything. Staff recommends allowing the $5000.00 limit only. Staff will work with resident to make recommendations about her scope of work. Ware: assume you have seen an increase in applications since May storms. Goldsmith: yes we have. To date have paid out $35,000.00 plus. Arnold: are these photos damage from this May event? Goldsmith: yes. Arnold: is any of this caused by failures in our systems? Goldsmith: this is a combined area that experiences this types of backups - low area too. Further discussion ensued. Kaforski: this estimate seems to be way above the scope of work for an overhead system. Goldsmith: this is why I have asked staff to work on this with resident. Discussion continued. Consensus of committee was to deny the request for additional funding. A motion was made by John Kaforski, seconded by Arthur Kuehl, that this Request be denied. The motion passed by an unanimous vote. 200213 First Draft: FY 2021-FY 2030 Capital Improvement Program Staff has attached several CIP summary documents that have been used to develop the FY 2021 - FY 2030 Capital Improvement Plan. Goldsmith: Power Point presentation to committee members. Reviewed proposed 2021CIP Projects. Opened up for discussion following the presentation. Committee members did not have any questions or comments. 200224 Recycling Extravaganza Changes Staff requests the Committee's recommendation on a proposal to eliminate the Recycling Extravaganza for 2020, and likely for further years. Goldsmith: reviewed item with committee members. A motion was made by Joe Glazier, Jr., seconded by John Kaforski, that this Request be recommended to the Board of Trustees for Approval . The motion passed by an unanimous vote. 8.0 Other Business Bachner: just want to make sure that the decals on Madison in the bike riding lanes are closer to the curb. Goldsmith: I have already talked to staff about addressing this. Village of Lombard Page 2 Public Works & Environmental Minutes July 14, 2020 Concerns 10. Adjournment 0 A motion was made by Mike Kuderna, seconded by John Kaforski, that this meeting be adjourn be adjourned at 8:26 PM. The motion passed by an unanimous vote. Village of Lombard Page 3