Special Meeting Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Saturday, May 4, 2013 9:00 AM Harray Caray's, 70 Yorktown, Lombard, IL Special Meeting Board of Trustees Village President Keith Giagnorio, Village Clerk Sharon Kuderna, Trustee Dan Whittington, Trustee Mike Fugiel, Trustee Reid Foltyniewicz, Trustee Peter Breen, Trustee Laura Fitzpatrick and Trustee Bill Ware Special Meeting Board of Trustees Minutes May 4, 2013 I Call to Order The Special Meeting of the President and Board of Trustees of the Village of Lombard was called to order at 9:05 a.m. on Saturday, May 4, 2013 in the Harry Caray’s Banquet Room of the Westin Lombard Yorktown, 70 Yorktown Center, Lombard. II Pledge of Allegiance Village Clerk Sharon Kuderna led the Pledge of Allegiance. III Roll Call Present 6 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Peter Breen, Laura Fitzpatrick, and Bill Ware Absent 1 - Reid Foltyniewicz Staff Present: Village Manager David Hulseberg Director of Community Development Bill Heniff Director of Finance Tim Sexton Director of Public Works Carl Goldsmith Deputy Chief of Police Pat Rollins Fire Chief Paul DiRienzo Communications Coordinator Joelyn Kott Assistant Village Manager Nicole Aranas IV Public Participation Trustee Foltyniewicz arrived 9:40 a.m. V Agenda 130210 Village of Lombard 2013 Community Forum Presentation of Community Survey Results Visioning and Priority Setting Fiscal State of the Village Village Manager David Hulseberg gave an explanation of the day 's Village of Lombard Page 1 Special Meeting Board of Trustees Minutes May 4, 2013 events and introduced President Giagnorio. Village President Giagnorio welcomed the residents who were in attendance along with representatives from the School Districts, Library, Park District, Chamber of Commerce, Lombard Town Centre, and Village Committee Members. He stated the purpose of the meeting was to conduct the Community Forum that is held every two years. He announced Communications Coordinator Joelyn Kott’s retirement and thanked her for her years of service and dedication to the Village . Assistant Village Manager Nicole Aranas gave an overview of the Community Survey results. Included in the presentation were comparison charts from results of 2009, 2011 and 2013 surveys. Village Manager Hulseberg explained Exercise #2 which was the success stories. He asked a representative at each table to write three things the participants at the table could suggest of the best things that happened in Lombard in the past two years. Participants at each tabled discussed the suggestions. Notes were gathered and compiled for a later date. Communications Coordinator Kott and Assistant Village Manager Aranas distributed a pop quiz to the participants testing their knowledge of Village facts, events and information. Attendees compared answers to the quiz following a presentation by Assistant Village Manager Aranas. The groups at each table worked together to identify opportunities and areas of potential improvement for future Village communications. Director of Finance Tim Sexton explained the fiscal state of the Village. He included comparison charts of the past three years. Village Manager Hulseberg explained exercise #3. Everyone at the table was requested to write down a dream for Lombard using the marker and colored 8 ½ x11 sheets of paper. They hung all suggestion signs on the wall. Village Manager Hulseberg read all the ideas, and then Communications Coordinator Kott and Assistant Village Manager Aranas grouped the same ideas together on the wall . Village Manager Hulseberg asked everyone to place a sticker on their favorite top three ideas on their way out. President Giagnorio thanked everyone for participating. VI Adjournment A motion was made by Trustee Peter Breen, seconded by Trustee Bill Ware, that the Special Meeting of the president and Board of Trustees held on Saturday, May 4, 2013 at Harry Caray's, Yorktown, Lombard be adjourned at 11: 55 a.m. The motion carried by the following vote: Aye: 5- Dan Whittington, Reid Foltyniewicz, Peter Breen, Laura Fitzpatrick, and Bill Ware Village of Lombard Page 2