Special Meeting Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, September 5, 2024 3:00 PM Lorraine G. Gerhardt Community Room Special Meeting Board of Trustees Village President Keith Giagnorio, Village Clerk Liz Brezinski Trustee Brian LaVaque, Trustee Anthony Puccio, Trustee Bernie Dudek, Trustee Andrew Honig, Trustee Dan Militello and Trustee Bob Bachner Special Meeting Board of Trustees Minutes September 5, 2024 I Call to Order The Special Meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, September 5, 2024 in the Community Room of the Lombard Village Hall was called to order at 3:02 p.m. by Village President Keith Giagnorio. II Pledge of Allegiance Director of Public Works Carl Goldsmith led the Pledge of Allegiance. III Roll Call Present 8 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Assistant Director Jamie Cunningham IT Manager Kevin Goethals Accounting Manager Jessica Nawracaj Accountant Phuong Uhlir Business Process Manager Scott Gargano Director of Community Development Bill Heniff Planning/Zoning Manager Anna Papke Director of Building/Code Enforcement Keith Steiskal Director of Public Works Carl Goldsmith Assistant Director Dave Gorman Operations Superintendent Tom Ellis Utilities Superintendent Brian Jack Chief of Police Tom Wirsing Fire Chief Rick Sander Deputy Chief George Hyland Deputy Chief Nathan Gac Deputy Village Manager Nicole Aranas HR Director Kathy Dunne Communications Coordinator Stephanie Calvillo Executive Coordinator Carol Bauer IV Public Participation Village of Lombard Page 1 Special Meeting Board of Trustees Minutes September 5, 2024 V Agenda Trustee Honig provided an overview of the budget process and review by Finance & Administration Committee. Village Manager Scott Niehaus thanked staff and the Finance & Administration Committee for their work on preparing the proposed FY 2025 budget. He noted the Village Board has been through this process before and the Board was familiar with it. The Village Board members were encouraged to ask questions. The staff and Board will also review direction on Village policies. Department heads will review staffing, challenges and any major changes within the department. 240265 General Fund Revenue & Expenditure Overview Overview of the proposed General Fund Revenue and Expenditure Assumptions Village Manager Scott Niehaus provided an overview following the power point presentation as follows: Itinerary General Fund; Strategic Plan Review; Multi-year Financial Forecast; Long Range Financial Plan; 2016 Long Range Plan Positive Results; Director of Finance Tim Sexton provided an overview following the power point presentation as follows: 2023 Revenues Over Expenditures; Reserve Policy Overview; 2025 Proposed Budget Summary; FY 2025 Revenue & Expenditure Assumptions; Top 10 General Fund Revenue Assumptions; Top 10 General Fund Expense Assumptions; History of the General Fund Corporate Levy; FY 2025 General Fund Expenditures Summary; Village Manager Scott Niehaus provided an overview following the power point presentation as follows: Primary Reasons for Major Budget Increases in 2025 General Fund; Director of Finance Tim Sexton provided an overview following the power point presentation as follows: Top 10 FY 2025 General Fund Expenditures; Village Manager Scott Niehaus provided an overview following the power point presentation as follows: FY 2025 General Fund Wages, Pensions, Benefits; Village of Lombard Summer 2025 Policy Discussions for FY 2026 Budget 1. How to address the elimination of the grocery tax; 2. Identify dedicated funding source(s) for Public Safety Buildings; Village of Lombard Page 2 Special Meeting Board of Trustees Minutes September 5, 2024 Destination: Road to Sustainability. 240268 Department Head Presentations a. Legislative & Executive Departments b. Police Department c. Finance Department d. Community Development Department e. Fire Department f. Public Works Department Deputy Village Manager Nicole Aranas provided an overview following the power point presentation for the Legislative and Executive Departments budgets; Chief of Police Tom Wirsing provided an overview following the power point presentation for the Police Department budget; Director of Finance Tim Sexton provided an overview following the power point presentation for the Finance Department budget; Director of Community Development Bill Heniff provided an overview following the power point presentation for the Community Development Department budget; Fire Chief Rick Sander provided an overview following the power point presentation for the Fire Department budget; Director of Public Works Carl Goldsmith provided an overview following the power point presentation for the Public Works Department budget. 240266 FY 2025-2034 Capital Improvement Program Overview Overview of the 10-year Capital Improvement Program and Major Projects for 2025. Director of Public Works provided an overview following the power point presentation of the proposed FY 2025 to FY 2034 Capital Improvement Program as follows: Capital Planning Process; Meeting Goals; Village of Lombard Strategic Plan/Projects; 2025-2034 CIP Funding Sources; Estimated FYE 2024 Fund Balances; Non Home Rule Sales Tax Subsidy; 2025 CIP Funding Levels; Proposed 2025 CIP Expenditures; Highlighted 2025 CIP Projects; Long Term Capital/Infrastructure Issues; Water Main Rehabilitation; Funding of Stormwater Improvements; Facility Improvements/Maintenance; Village of Lombard Page 3 Special Meeting Board of Trustees Minutes September 5, 2024 Lead Water Service Replacement. 240267 Water & Sewer Operations & Maintenance Fund Overview Overview of the proposed Water & Sewer Operations & Maintenance (O&M) Fund Revenue and Expenditure Assumptions Director of Public Works Carl Goldsmith provided an overview following the power point presentation for the 2025 Budget for the Water/Sewer Operation & Maintenance Fund as follows: 2025-2029 (5 year) Water & Sewer Proposed Rate Increases; 2025 Water & Sewer O&M Revenue Assumptions; The top 5 Revenue sources make up 99.12% of the total revenues in the W&S O&M Fund; 2025 W&S O&M Expense Assumptions; The top 5 expenses make up 89.28% of the total expenses in the W&S O&M Fund; W&S O&M Fund Proposed 2025 Budget by Cost Center; 2025 W&S Revenue Allocation per 1,000 gallons; VI Adjournment A motion was made by Trustee Bob Bachner, seconded by Trustee Andrew Honig, that the Special Meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, September 5, 2024 in the Community Room of the Lombard Village Hall be adjourned at 5:15 p.m. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 4