Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, January 16, 2014 7:30 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Peter Breen, District Four; Laura Fitzpatrick, District Five; and Bill Ware, District Six Village Board of Trustees Minutes January 16, 2014 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, January 16, 2014 in the Board Room of the Lombard Village Hall was called to order by President Keith Giagnorio at 7:32 p.m. Acting Village Clerk Janet Downer led the Pledge of Allegiance. Roll Call 7 - Keith Giagnorio, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, Laura Fitzpatrick, and Bill Ware 1 - Sharon Kuderna Staff Present: Acting Village Manager Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Fire Chief Paul DiRienzo Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer Village President Giagnorio thanked Director of Finance Tim Sexton for his service as Acting Village Manager. Village President Giagnorio also thanked everyone who came out in the cold weather and donated blood at the January 15th Blood Drive. 159 pints of blood were donated. Village President Giagnorio thanked all of the police, fire and public works employees who worked long hours during the recent extreme temperatures and snow. III. Public Hearings IV. Public Participation Daryl Wooldridge, 28 W. Edward, encouraged the Village Board and residents to attend the Relay for Life Cancer event scheduled for June at Four Seasons Park. 140027 Presentation - Naming of Garfield Maintenance Facility as the Village of Lombard Page 1 Village Board of Trustees Minutes January 16, 2014 Keith J. Surges Center Village President Giagnorio asked Director of Public Works Carl Goldsmith to the front. Director Goldsmith indicated that the Public Works Department requested that the Garfield Maintenance Facility be renamed "The Keith J. Surges Center" in honor of retired employee Keith Surges who had worked for the Village for over 37 years and retired in March of 2011. He provided further information on the dedication and commitment of Keith while he worked at the Village. He spoke of his honesty, integrity and planning throughout his career and how he had worked diligently over the years on the plans for the salt dome. Keith Surges thanked the Village and his family for their support. 140020 Swearing-in Ceremony - Probationary Patrol Officer Andrew Stern Village President Giagnorio called Chief of Police Ray Byrne to the front. Chief of Police Byrne introduced Probationary Patrol Officer Andrew Stern and provided a bio of the officer. Acting Village Clerk Janet Downer issued the Oath of Office to Probationary Patrol Officer Andrew Stern. Probationary Patrol Officer thanked the Village and introduced his family. Village President Giagnorio asked for a short recess at 7:47 p.m. to allow those in attendance at the meeting time to leave the Board Room and gather in the Community Room. The meeting reconvened at 7:53 p.m. V. Approval of Minutes A motion was made by Trustee Dan Whittington, seconded by Trustee Peter Breen, that the minutes of the regular meeting of December 19, 2013 be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, Laura Fitzpatrick, and Bill Ware VI. Committee Reports Community Relations Committee - Trustee Dan Whittington, Chairperson Village of Lombard Page 2 Village Board of Trustees Minutes January 16, 2014 Trustee Dan Whittington, Chairperson of the Community Relations Committee, reported the committee had met. The committee discussed the Open Mike event which they hope to begin late spring or early summer. The members also discussed the Youth Firefighter Program for 14-17 year olds and the Youth Leadership Program for junior and senior Honor Roll students. Trustee Whittington reminded everyone of the School District #44 art show which will be held in the Community Room in March. He spoke of a welcome program for returning Vets and how important it was to welcome these returning heroes back home. Economic/Community Development Committee - Trustee Laura Fitzpatrick, Chairperson Trustee Laura Fitzpatrick, Chairperson of the Economic and Community Development Committee, reported the committee had met. Staff made a presentation to the committee regarding the staff's role with regard to economic development activity in the Village . The committee reviewed the monthly Lombard Town Centre report. The next meeting is scheduled for February 10th. Environmental Concerns Committee - Trustee Mike Fugiel, Chairperson No report Finance Committee - Trustee Peter Breen, Chairperson No report Public Works Committee - Trustee Bill Ware, Chairperson Trustee Bill Ware, Chairperson of the Public Works Committee, reported the committee had met. The committee approved various Change Orders and reviewed the Village Board Sidewalk Policy which will come to the Village Board for approval. The next meeting is scheduled for February 11th. Transportation & Safety Committee - Trustee Reid Foltyniewicz, Chairperson Trustee Reid Foltyniewicz, Chairperson of the Transportation and Village of Lombard Page 3 Village Board of Trustees Minutes January 16, 2014 Safety Committee, reported the committee had met. The committee reviewed a resident request for yield or stop signs at Patrick Drive and Cimarron and a request for stop signs at Berkshire and Charlotte. The committee welcomed the new staff liaison Matthew Lew. Board of Local Improvements - Trustee Bill Ware, President No report Community Promotion & Tourism - Trustee Laura Fitzpatrick, Chairperson Trustee Laura Fitzpatrick, Chairperson of the Community Promotion & Tourism Committee, reported the committee had met. The committee reviewed eight grant applications - Embassy Suites (2); Jaycees Taste of Lombard and fireworks; Park District; LTC Spooktacular and Historical Society Civil War Encampment. The committee will review additional grant requests in February. Staff will provide recommendations; each member will do an analysis of the request; and the committee will then review and bring to the Board. She felt the new process was more transparent. The next meeting is scheduled for February 11th. Lombard Historical Commission No report VII. Village Manager/Village Board Comments Acting Village Manager Tim Sexton thanked the Board for giving him the opportunity to serve as Acting Village Manager and for their confidence in him. He stated it was a great learning experience. He stated he had a greater appreciation for how difficult the Village Manager's job really is. He also thanked the department heads for their support. Trustee Fugiel thanked the public works staff for the excellent job with snow removal. He stated he saw a stranded motorist and public works employees get out of their vehicle to help move the car out of traffic. He thanked the maintenance staff for their efforts in keeping all of the equipment running under extreme conditions. Trustee Whittington thanked Sgt. Bud Marks for coordinating the Welcome Home event for the returning Veteran. He reported that he Village of Lombard Page 4 Village Board of Trustees Minutes January 16, 2014 had started a Facebook page for District #1 as a way of communicating with residents and businesses. Trustee Foltyniewicz thanked the police, fire and public works staff for all of their efforts during the extreme weather conditions of the last few weeks. Trustee Ware also thanked the employees for their hard work and expressed appreciation for working on holidays when others are at home with family and friends. VIII Consent Agenda . Payroll/Accounts Payable A. 130652 Approval of Village Payroll For the period ending December 14, 2013 in the amount of $774,249,82. This Payroll/Accounts Payable was approved on the Consent Agenda B. 130653 Approval of Accounts Payable For the period ending December 20, 2013 in the amount of $1,224,855.67. This Payroll/Accounts Payable was approved on the Consent Agenda C. 130655 Approval of Accounts Payable For the period ending December 27, 2013 in the amount of $765,507.26. This Payroll/Accounts Payable was approved on the Consent Agenda D. 130657 Approval of Village Payroll For the period ending December 28, 2013 in the amount of $879,980.33. This Payroll/Accounts Payable was approved on the Consent Agenda E. 130658 Approval of Accounts Payable For the period ending January 3, 2014 in the amount of $3,100,905.06. This Payroll/Accounts Payable was approved on the Consent Agenda F. 140021 Approval of Accounts Payable For the period ending January 10, 2014 in the amount of $2,270,988.98. Village of Lombard Page 5 Village Board of Trustees Minutes January 16, 2014 This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) G. 130608 PC 13-19: Text Amendment - Attention Getting Devices The Village of Lombard requests the following text amendments to the Sign Ordinance (Section 153 of the Code of Ordinances): 1) An amendment to Section 153.602, Rules and Definitions, (and any other relevant sections for clarity) to add a definition for feather signs; 2) An amendment to Section 153.209, Attention-Getting Devices; 3) An amendment to Section 153.237 (A), (C), (D), and (E), Temporary Signs. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 6908 H. 130620 PC 13-20: Text Amendment - Permitted & Conditional Uses within the “I” Limited Industrial District The Village of Lombard requests the following texts amendment to the Lombard Zoning Ordinance: 1) An amendment to Section 155.420 (B) (and any other relevant sections for clarity) of the Lombard Zoning Ordinance regarding the terms: Bedding manufacturing; Boot and shoe manufacturing; Cabinet making; Carpet manufacturing; Cloth products manufacturing; Dry cleaning plants and operations primarily serving satellite drop off dry cleaning establishments in other districts; Electronic and scientific precision instruments manufacturing; Film Processing, not including retail sales or commercial studios; Furniture manufacturing; Furniture upholstery, as the principal use of the property; Fur processing; Laundries, including truck route laundries, linen supply, and diaper services; Light machinery production and repair e.g. household appliances & business machines etc. - appliances, business machines, etc.; Lithographing; Mechanical parts reconditioning; Mini-warehouses; Musical instruments manufacturing; Orthopedic and medical appliance manufacture; Packing material manufacturing; Pottery and ceramics manufacture; Printing, and publishing establishments; Rope, cord, and twine manufacture; Sporting goods manufacture; Storage centers; Warehouse; Wearing apparel manufacture; Woodworking and wood products manufacture; and Automated envelope merging process and add provisions for “Manufacturing, processing, repairing, servicing, storage, or industrial uses as determined by the Director of Community Development to be of the same general character as the uses Village of Lombard Page 6 Village Board of Trustees Minutes January 16, 2014 permitted in Subsection 155.420 (B) above, and not listed as a conditional use in Subsection 155.420 (C) of this article, and further provided that sufficient information is provided to the Director of Community Development, prior to issuing a Certificate of Occupancy, in order to determine that the use shall be found not to be obnoxious, unhealthful, or offensive by reason of the potential emission or transmission of noise, vibration, smoke, dust, toxic or noxious matter or glare or heat” and; 2) An amendment to Section 155.420 (C) (and any other relevant sections for clarity) of the Lombard Zoning Ordinance regarding the terms: Animal day care facility; Animal hospitals and kennels; Catering services; Dairy products processing or manufacture; Food manufacture, packaging, and processing; and Restaurants. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 6909 I. 130621 PC 13-21: Text Amendment - Fences The Village of Lombard requests an amendment to Section 155.205 (A)(1)(c)(ii) (and any other relevant sections for clarity) of the Lombard Zoning Ordinance to allow for solid fences or walls up to two feet (2’) in height when a corner side yard abuts another corner side yard. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 3910 J. 130622 ZBA 13-08: 353 N. Grace Street Requests the Village grant a variation from Section 155.212 of the Lombard Zoning Ordinance to allow an unenclosed roofed-over front porch to be set back twenty-two feet (22’) feet where twenty-five feet (25’) is required for the front yard, all located within in the R2 Single-Family Residence District. (DISTRICT #4 ) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 6911 K. 130663 Vehicle Purchase Request for a waiver of bids and award of contracts to Currie Motors in the amount of $44,890 for the purchase of two AWD Ford Escapes and to Roesch Ford in the amount of $52,338 for the purchase of three Ford Focus hatchbacks; and declaring five Village units (EN304, EN301, BD9, EN407 and EN506) as surplus equipment and authorizing their sale at public auction. Waiver of first reading is Village of Lombard Page 7 Village Board of Trustees Minutes January 16, 2014 requested by staff. Public Act 85-1295 does not apply. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 6912 L. 140006 Ordinance Setting Rates of Pay for Village Employees Ordinance setting rates of pay for Village of Lombard employees not otherwise covered under a collective bargaining agreement. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 6913 M. 140024 Amending Title 11, Chapter 112, Section 112.18 (Alcoholic Beverages) Ordinance amending Title 11, Chapter 112, Section 112.18(B) of the Lombard Village Code with regard to alcoholic beverages, providing for the sale and consumption of alcohol in connection with a temporary event within the Parkside Avenue public right-of-way. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 6914 Other Ordinances on First Reading Ordinances on Second Reading N. 130535 Ordinance Amending Chapter 90 of the Lombard Village Code - Animal Sale Regulations Ordinance establishing regulations to Section 90 of the Lombard Village Code to limit the sale of animals associated with temporary sales activity. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 6915 Resolutions O. 130648 Streetlights on Technology Drive Accepting the streetlights and lighting controller on Technology Drive that were originally constructed for the Homestead Village development and more recently were repaired to correct certain deficiencies. These public improvements have been designed, constructed and tested in conformance with Village requirements . (DISTRICT #3) Village of Lombard Page 8 Village Board of Trustees Minutes January 16, 2014 This Resolution was adopted on the Consent Agenda Enactment No: Resolution 01-14 *P. Agreement with Roger C. Marquardt & Company (This item has been removed from the agenda) Q. 140001 Fairview Lift Station Improvement, Design Engineering Approving a contract with Christopher B. Burke Engineering, LTD in an amount not to exceed $150,530.28. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: Resolution 02-14 R. 140005 Second Amendment to the Intergovernmental Agreement with York Township regarding Route 53 and Madison Street Approving the Second Amendment to the Agreement reflecting changes in the estimated costs for the project and the completion date of the project. (DISTRICT #2) This Resolution was adopted on the Consent Agenda Enactment No: Resolution 03-14 S. 140007 1 E. Progress Road (Adjustable Forms) - Accepting Public Sidewalk Resolution accepting the public sidewalk at 1 E. Progress Road (Adjustable Forms). (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: Resolution 04-14 Other Matters T. 130654 HVAC Maintenance Contract Request for a waiver of bids and approval to execute the second year of a two year contract with Season's Comfort in an amount not to exceed $33,952.00. Public Act 85-1295 does not apply. (DISTRICTS #3, #4 & #6) This Bid was approved on the Consent Agenda U. 140002 PWO-1405 Street Light Maintenance Award of a contract to Meade, Inc. in the amount of $100,000. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda V. 140023 File Storage/Maintenance Database Contract Village of Lombard Page 9 Village Board of Trustees Minutes January 16, 2014 Request for a waiver of bids and award of a contract to Inspection Reports Online, LLC in an amount not to exceed $4,800 per year for a three year contract for the file storage and maintenance database for the Fire Prevention Bureau. Public Act 85-1295 does not apply. This Bid was approved on the Consent Agenda W. 130645 Signage Request - First Church of Lombard Request to place temporary banners on Village owned properties for the promotion of the Reach Out for Outreach House 5k Race from June 2, 2014 through June 26, 2014. (DISTRICTS #1 & #6) This Request was approved on the Consent Agenda X. 140022 Telephone Service Month to month payment terms with Cimco Communications to provide phone services. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Bill Ware, seconded by Trustee Mike Fugiel, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, Laura Fitzpatrick, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) A. 130634 Title 11, Chapter 121, Section 121.03A.(2) - Number of Taxicab Business Licenses Amending Title 11, Chapter 121, Section 121.03A.(2) decreasing the number of Taxicab Business Licenses from eleven (11) to ten (10) due to the non-renewal of Holiday Taxi & Limo. Trustee Ware indicated he had spoken to Acting Village Manager Tim Sexton regarding the taxi cab licensing procedures. He noted that there will be some minor changes, but he was ready to move forward. A motion was made by Trustee Bill Ware, seconded by Trustee Dan Whittington, that the Ordinance amending Title 11, Chapter 121, Section 121.03A.(2) be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, Laura Fitzpatrick, and Bill Ware Enactment No: Ordinance 6916 Village of Lombard Page 10 Village Board of Trustees Minutes January 16, 2014 Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Peter Breen, seconded by Trustee Reid Foltyniewicz, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, January 16, 2014 be recessed to Executive Session at 8:18 p.m. for the purpose of discussion of The Acquisition of Real Property; Collective Negotiating Matters; and Information Regarding the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of a Specific Employee, Specific Employees or Legal Counsel of the Village. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, Laura Fitzpatrick, and Bill Ware To Discuss: The Acquisition of Real Property *To Discuss: Collective Negotiating Matters *To Discuss: Information Regarding the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of a Specific Employee, Specific Employees or Legal Counsel of the Village XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, January 16, 2014 in the Board Room of the Lombard Village Hall was called to order by President Keith Giagnorio at 8:49 p.m. 7 - Keith Giagnorio, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, Laura Fitzpatrick, and Bill Ware 1 - Sharon Kuderna XIII Adjournment . Village of Lombard Page 11 Village Board of Trustees Minutes January 16, 2014 The regular meeting of the President and Board of Trustees held on Thursday, January 16, 2014 in the Board Room of the Lombard Village Hall was adjourned at 8:50 p.m. Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, Laura Fitzpatrick, and Bill Ware Village of Lombard Page 12