Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, December 18, 2014 7:30 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Vacancy, District Four; Laura Fitzpatrick, District Five; and Bill Ware, District Six Village Board of Trustees Minutes December 18, 2014 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, December 18, 2014 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:34 p.m. Village Clerk Sharon Kuderna led the Pledge of Allegiance. President Giagnorio asked for a Moment of Silence in memory of Keith Surges a 38 year employee of the Public Works Department who had retired in 2011 after being diagnosed with appendix cancer. Keith passed away on December 9th. II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, Laura Fitzpatrick, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Fire Chief Paul DiRienzo Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation Trustee Peter Breen issued a statement indicating that he was resigning as Village Trustee effective December 31, 2014. He noted that he will be sworn in as State Representative on January 14th. He thanked his colleagues and stated the Board had seen some interesting and some difficult times since he has been on the Board including the loss of President Mueller. He felt Village staff was the best. He thanked the residents for trusting in him and supporting him. He spoke of challenges in State government, but he was looking Village of Lombard Page 1 Village Board of Trustees Minutes December 18, 2014 forward to his new job. He reminded the Board, staff and residents that he will still be around Lombard and that his heart was here in Lombard. President Giagnorio thanked Trustee Breen for his service to the Board and the community and wished him the best in Springfield. V. Approval of Minutes A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Mike Fugiel, that the minutes of the Regular Meeting of December 18, 2014 be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, Laura Fitzpatrick, and Bill Ware VI. Committee Reports Community Relations Committee - Trustee Dan Whittington, Chairperson No report Economic/Community Development Committee - Trustee Laura Fitzpatrick, Chairperson No report Environmental Concerns Committee - Trustee Mike Fugiel, Chairperson No report Finance Committee - Trustee Peter Breen, Chairperson No report Public Works Committee - Trustee Bill Ware, Chairperson Trustee Bill Ware, Chairperson of the Public Works Committee, reported the committee had met. Director of Public Works Carl Goldsmith presented an overview of the Village walkways to the committee. Director Carl Goldsmith noted that the boring of the pedestrian tunnel had been completed without any delays. Parkside will be reopened following the demobilization of equipment. He noted there is still a lot of work to be completed including building the wall, stairs and ramps as well as restoration and landscaping. He thanked commuters for their patience. Village of Lombard Page 2 Village Board of Trustees Minutes December 18, 2014 Transportation & Safety Committee - Trustee Reid Foltyniewicz, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Community Promotion & Tourism - Trustee Laura Fitzpatrick, Chairperson No report Lombard Historical Commission No report VII. Village Manager/Village Board Comments Trustee Whittington wished everyone happy holidays. Trustee Foltyniewicz wished Trustee Breen good luck in Springfield; wished everyone a Merry Christmas and Happy New Year; and encouraged everyone to shop in Lombard. President Giagnorio thanked everyone who participated in the Fire Department Toy Drive. It was a huge success. Reminded residents of the "Drive Sober or Get Pulled Over", "Click-it-or-Ticket" campaign and the law about texting and cell phones while driving. President Giagnorio wished everyone a very Happy Holiday Season. VIII Consent Agenda . Payroll/Accounts Payable A. 140483 Approval of Village Payroll For the period ending November 29, 2014 in the amount of $911,043.23. This Payroll/Accounts Payable was approved on the Consent Agenda B. 140484 Approval of Accounts Payable For the period ending December 5, 2014 in the amount of Village of Lombard Page 3 Village Board of Trustees Minutes December 18, 2014 $525,321.00. This Payroll/Accounts Payable was approved on the Consent Agenda C. 140501 Approval of Accounts Payable For the period ending December 12, 2014 in the amount of $1,212,725.74. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 140481 Sale of Surplus Equipment Declaring two seized vehicles as surplus property and authorizing their sale at auction and/or salvage. Staff is requesting a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7034 E. 140482 Asphalt Paver Purchase Request for a waiver of bids and award of a contract to Casey Equipment in the amount of $170,875.00; and declaring Village unit ST945 as surplus equipment and authorizing its sale at auction. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7035 Other Ordinances on First Reading Ordinances on Second Reading Resolutions F. 140487 Geotechnical Engineering, Construction Material Testing and Environmental Services Contract (Three Resolutions) Approving the second year of two year agreements with Testing Services Corporation, Seeco Consultants and Wang Engineering in a total amount not to exceed $188,000.00. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 62-14, R 63-14, R 64-14 G. 140499 FY2014 Concrete Rehabilitation & Utility Cuts Patching, MFT Resolution for Improvement Authorizing the use of Motor Fuel Tax funds in the amount of Village of Lombard Page 4 Village Board of Trustees Minutes December 18, 2014 $600,000.00 to be allocated for construction. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 65-14 H. 140500 Automatic Aid Agreement with the Village of Downers Grove A resolution authorizing an Agreement providing for automatic mutual aid between the Village of Downers Grove and the Village of Lombard. This Resolution was adopted on the Consent Agenda Enactment No: R 66-14 *H-2. 140497 First Amendment to the Intergovernmental Agreement with the Lombard Historical Society - Carriage House Addition Resolution authorizing the signatures of the President and Clerk on the First Amendment to the Intergovernmental Agreement. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 67-14 *H-3. 140505 Accepting the Public Improvements at 1301 N. Lombard Road (Native Floral) Resolution accepting public watermain, fire hydrants, sanitary sewer, storm sewer, and street lights at 1301 N. Lombard Road (Native Floral), in Lombard, Illinois. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 67A-14 Other Matters I. 140486 HVAC Service and Maintenance Request for a waiver of bids and approval to renew a contract with Season Comfort Inc. in an amount not to exceed $33,952.00. Public Act 85-1295 does not apply. This Bid was approved on the Consent Agenda J. 140494 Parkway Tree Trimming Request to reject bids and award a contract to Trees R Us, Inc., the successful bidder for the Municipal Purchasing Initiative group, in the amount of $70,000.00. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda K. 140495 Specialty Landscaping and Annual Planting Bed Maintenance Award of a contract to Green Horizon Landscaping LLC, the only bid Village of Lombard Page 5 Village Board of Trustees Minutes December 18, 2014 received, in the amount of $66,350.00. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda L. 140496 Grass and Weed Mowing Award of a contract to Green Horizon Landscaping LLC, the lowest responsible bid of three (3) bidders, in the amount of $74,160.00. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda M. 140498 2015 Streetlight Maintenance Request for a waiver of bids and approval to extend a contract with Meade Electric Company, Inc. in the amount of $31,939.20. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda N. 140476 Risk Management Insurance Renewal-2015 Recommendation of the Finance Committee to approve the final negotiated costs for the 2015 Insurance Program with an overall cost increase of 1.6% or $5,395. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Bill Ware, seconded by Trustee Reid Foltyniewicz, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, Laura Fitzpatrick, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) A. 140503 Ordinance Amending the Budget Ordinance Recommendation that the Village Board NOT adopt an Ordinance amending the Budget Ordinance to appropriate for the Debt Service for the Series 2005-A Bonds and the Series 2005-B Bonds for the Hotel and Conference Center in response to the request from the Lombard Public Facilities Corporation to do so. Waiver of first reading is requested by staff. (2/3 Vote Required) Trustee Breen indicated that this matter had come before the Village Board several times over the past three years. He reported that the residents were promised that no public funds would be used for The Westin project. The Board has not changed its position on this matter, Village of Lombard Page 6 Village Board of Trustees Minutes December 18, 2014 and has hired legal counsel to assist. He hoped that this matter would be resolved soon. He urged the Board to vote against the budget amendment. - A motion was made by Trustee Peter Breen, seconded by Trustee Bill Ware, that the Village Board not approve an ordinance amending the Budget Ordinance to appropriate for Debt Service for the Series 2005-A Bonds and the Series 2005-B Bonds for the Hotel and Conference Center in response to the request from the Lombard Public Facilities Corporation to do so. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, Laura Fitzpatrick, and Bill Ware Other Ordinances on First Reading Ordinances on Second Reading Resolutions B. 140502 Conveyance of 115 W. Crystal - Terrace View Pond Authorizing the conveyance of 115 W. Crystal Avenue to the Lombard Park District in accordance with the IGA between the Village and Park District regarding the Terrace View Pond Improvements. The Park District took action to approve this agreement at their November 18, 2014 meeting. (DISTRICT #1) (2/3 Vote Required) Village Attorney Bayer indicated the Village and Park District entered into an Agreement relative to a stormwater management project at Terrace View Pond. Upon completion of the project, the Village had agreed to transfer title of the property to the Park District, but still retains an easement. He noted a 2/3 vote was required. A motion was made by Trustee Dan Whittington, seconded by Trustee Reid Foltyniewicz, that this Resolution conveying 115 W. Crystal (Terrace view Pond) to the Park District be adopted. The motion carried by the following vote: Aye: 7- Keith Giagnorio, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, Laura Fitzpatrick, and Bill Ware Enactment No: R 68-14 Other Matters X. Agenda Items for Discussion Village of Lombard Page 7 Village Board of Trustees Minutes December 18, 2014 XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Peter Breen, seconded by Trustee Reid Foltyniewicz, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, December 18, 2014 be adjourned at 7:53 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Peter Breen, Laura Fitzpatrick, and Bill Ware Village of Lombard Page 8