Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, January 22, 2015 7:30 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Vacancy, District Four; Laura Fitzpatrick, District Five; and Bill Ware, District Six Village Board of Trustees Minutes January 22, 2015 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, January 22, 2014 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:30 p.m. The Colors were posted and the Pledge of Allegiance was led by Webelos Den 3, Pack 42 from Hammerschmidt School. II. Roll Call 6 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, and Laura Fitzpatrick 1 - Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Fire Chief Paul DiRienzo Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation Amanda Ciatti spoke relative to the Taste of Lombard and supported the Village Board's decision to suspend the event this year. V. Approval of Minutes A motion was made by Trustee Mike Fugiel, seconded by Trustee Reid Foltyniewicz, that the minutes of the Regular Meeting of January 8, 2015 be approved. The motion carried by the following vote: Aye: 4- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, and Laura Fitzpatrick Absent: 1- Bill Ware VI. Committee Reports Community Relations Committee - Trustee Dan Whittington, Chairperson Village of Lombard Page 1 Village Board of Trustees Minutes January 22, 2015 Trustee Dan Whittington, Chairperson of the Community Relations Committee, reported the committee had met. The committee reviewed programs for 2015 and did a recap of 2014 programs. Economic/Community Development Committee - Trustee Laura Fitzpatrick, Chairperson Trustee Laura Fitzpatrick, Chairperson of the Economic and Community Development Committee, reported the committee had met. The committee reviewed downtown business grant requests for 130 E. St. Charles Road and 104 W. St. Charles Road, proposed code changes for dumpsters in the downtown, and code amendments to Chapter 110 for temporary/special events. Lombard Town Centre reviewed their monthly report. She announced that there are no vacant store fronts in downtown Lombard and thanked the LTC for all of their hard work. Environmental Concerns Committee - Trustee Mike Fugiel, Chairperson No report No Finance Committee - Trustee Laura Fitzpatrick, Alternate Chairperson rep ort No report Public Works Committee - Trustee Bill Ware, Chairperson No report Transportation & Safety Committee - Trustee Reid Foltyniewicz, Chairperson Trustee Reid Foltyniewicz, Chairperson of the Transportation and Safety Committee, reported the committee had met. The committee reviewed the Illinois Prairie Path crossing at Main Street and approved additional measures to improve safety at that location. Two stop signs have been installed and a request for pedestrian crossing signals will be coming to the Village Board. The committee also reviewed Lombard Meadows parking. Due to the fact that the roadway is being narrowed, no parking on the north side of the street will be posted. The committee will review the 2014 traffic crash report at the next meeting. Village of Lombard Page 2 Village Board of Trustees Minutes January 22, 2015 Board of Local Improvements - Trustee Bill Ware, President No report Community Promotion & Tourism - Trustee Laura Fitzpatrick, Chairperson Trustee Laura Fitzpatrick, Chairperson of the Community Promotion and Tourism Committee, reported that the committee had met. The committee reviewed grant applications for Lilac Time Advertising for the Lombard Historical Society in the amount of $1,312; Lombard Ale Fest to be held on June 13th in the amount of $10,000; and the Lilac Princess Program being organized by the Lombard Juniors in the amount of $7,000. The Lilac Parade grant application was also reviewed, but was incomplete and that request will be reviewed again at the next meeting. Lombard Historical Commission Village Clerk Sharon Kuderna read the Historical Commission report as follows: The Historical Commission met on January 21, 2015 and elected Rita Schneider President, Brigitte O'Brien Vice-President and Lyn Myers Secretary. The annual report was prepared and distributed by the President to the Commissioners for their review. The Historical Society will be hosting a fundraiser, Bootleggers Bash, a 1920's themed party on Saturday, January 24 at the Remedy Pub in Oakbrook Terrace. Music of the Civil Rights Movement will be presented at the Peck House on February 26 and although admission is free, RSVP's are requested. VII. Village Manager/Village Board Comments Village Manager Scott Niehaus thanked the Webelos and the parents for visiting the Village and learning about Village government. He welcomed Director of Finance Tim Sexton's daughter Allison to the meeting. Trustee Reid Foltyniewicz reminded residents of his "Coffee with Your Trustee" scheduled for 9:30 am on Saturday, January 31st at the Village Hall. He also reminded residents to shop Lombard for their food and beverages for their Super Bowl parties and to be safe. VIII Consent Agenda . Village of Lombard Page 3 Village Board of Trustees Minutes January 22, 2015 Payroll/Accounts Payable A. 150000 Approval of Village Payroll For the period ending December 27, 2014 in the amount of $899,186.26. This Payroll/Accounts Payable was approved on the Consent Agenda B. 150001 Approval of Accounts Payable For the period ending January 2, 2015 in the amount of $2,710,328.44. This Payroll/Accounts Payable was approved on the Consent Agenda C. 150004 Approval of Accounts Payable For the period ending January 9, 2015 in the amount of $2,189,279.42. This Payroll/Accounts Payable was approved on the Consent Agenda D. 150021 Approval of Village Payroll For the period ending January 10, 2015 in the amount of $875,445.39. This Payroll/Accounts Payable was approved on the Consent Agenda E. 150022 Approval of Accounts Payable For the period ending January 16, 2015 in the amount of $1,778,376.36. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) F. 150023 IEPA Public Water Supply Loan Program Approving an ordinance authorizing the Village to borrow funds from the Public Water Supply Loan Program. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7041 Other Ordinances on First Reading Ordinances on Second Reading G. 140492 PC 14-38: Text Amendment to the Zoning Ordinance - Smoking Establishments Requests an amendment to Section 155.802 (and any other sections for clarity) of the Lombard Zoning Ordinance to distinguish between Village of Lombard Page 4 Village Board of Trustees Minutes January 22, 2015 the retail sales of e-cigarettes and the indoor use of such e-cigarettes as an assembly function. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7042 Resolutions H. 140480 FY2014 Asphalt Paving and Patching, Change Order No. 2 Reflecting a decrease to the contract with Brothers Asphalt Paving, Inc. in the amount of $9,398.55. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 1-15 I. 140504 FY2014 Sewer Cleaning & Televising, Change Order No. 1 Reflecting a decrease to the contract with Visu-Sewer of Illinois, LLC in the amount of $10,408.45. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 2-15 J. 140510 Hammerschmidt Parking Lot Extension, Design Engineering Approving a contract with Baxter & Woodman, Inc. in an amount not to exceed $72,907.00. (DISTRICT #4) This Resolution was adopted on the Consent Agenda Enactment No: R 3-15 K. 140511 Lombard Meadows - Phase I, Final Balancing Change Order No. 3 Reflecting a decrease to the contract with Cerniglia Company, Inc. in the amount of $356,079.57. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: R 4-15 L. 150010 Fuel Distribution Center, Contract Amendment No. 2 Reflecting an increase of $5,700.00 to the contract with Integrity Environmental Services, Inc. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: R 5-15 M. 150029 Consultant Engineering Services Approving an agreement with Robinson Engineering, Ltd. in the amount of $150,000 per year to provide engineering services to the Village for 2015-2016. Village of Lombard Page 5 Village Board of Trustees Minutes January 22, 2015 This Resolution was adopted on the Consent Agenda Enactment No: R 6-15 Other Matters N. 150005 Cleaning Services for Public Works, Village Hall and Police Department Request for a waiver of bids and approval of a proposal from Advanced Cleaning Systems in an amount not to exceed $56,200.00. Public Act 85-1295 does not apply. (DISTRICT #6) This Bid was approved on the Consent Agenda O. 150015 Coarse Aggregate (CA-6) Award of a contract to Marcott Enterprises, the lowest responsible bidder of four (4) bids, in an amount not to exceed $44,500.00. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda P. 150016 Cross Connection Program Administration Request for a waiver of bids and award of a contract to Aqua Backflow in an amount not to exceed $42,600.00 for FY 2015, $42,600.00 for FY 2016 and $42,600.00 for FY 2017. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda Q. 150017 Parkway Ash Tree and Stump Removal Award of a contract to Steve Piper and Sons, the lowest responsible bidder of seven (7) bids, in the amount of $244,207.00. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda R. 150018 Village Right-of-Way Tree & Stump Removal Award of a contract to Ciosek Tree Service, the lowest responsible bidder of six (6) bids, in the amount of $ 50,000.00. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Dan Whittington, to Approve the Consent Agenda The motion carried by the following vote Aye: 4- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, and Laura Fitzpatrick Absent: 1- Bill Ware Village of Lombard Page 6 Village Board of Trustees Minutes January 22, 2015 IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Laura Fitzpatrick, seconded by Trustee Dan Whittington, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, January 22, 2014 in the Board Room of the Lombard Village Hall be recessed to Executive Session at 7:50 pm for the purpose of discussion of pending litigation; collective negotiating matters and information regarding the appointment, employment, compensation, discipline, performance or dismissal of a specific employee or specific employees of the Village. The motion carried by the following vote: Aye: 4- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, and Laura Fitzpatrick Absent: 1- Bill Ware XII. Reconvene XIII Adjournment . Village of Lombard Page 7