Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, February 19, 2015 7:30 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Five; and Bill Ware, District Six Village Board of Trustees Minutes February 19, 2015 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, November 19, 2015 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:30 pm. Village Clerk Sharon Kuderna led the Pledge of Allegiance. II. Roll Call 6 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, and Laura Fitzpatrick 1 - Bill Ware President Giagnorio read a statement from Trustee Ware stating that he was attending a work-related event where he was being recognized and was not able to attend the Village Board meeting. Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Fire Chief Paul DiRienzo Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation 150069 Proclamation - Severe Weather Awareness Week Village Clerk Sharon Kuderna read the proclamation for Severe Weather Awareness Week. President Giagnorio presented the proclamation to Fire Chief Paul DiRienzo. Chief DiRienzo thanked the Village and reminded residents to become familiar with ways to be safe during severe weather. Village of Lombard Page 1 Village Board of Trustees Minutes February 19, 2015 150073 Appointment - Trustee #4 Vacancy Motion approving William Johnston to fill the remainder of the Trustee District #4 term of office until May 2015. Village Clerk Sharon Kuderna issued the Oath of Office to Bill Johnston swearing him in as Trustee for District #4. President Giagnorio welcomed Bill Johnston to the Village Board. Bill Johnston indicated that he and his wife Patti moved here 31 years and have raised their children here. He thanked the Village Board for this appointment and introduced his wife and son in the audience. A motion was made by Trustee Dan Whittington, seconded by Trustee Reid Foltyniewicz, that William Johnston be appointed to fill the remainder of the Trustee District #4 term of office until May 2015. The motion carried by the following vote: Aye: 4- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, and Laura Fitzpatrick Absent: 1- Bill Ware Roll Call 7 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Laura Fitzpatrick 1 - Bill Ware V. Approval of Minutes A motion was made by Trustee Mike Fugiel, seconded by Trustee Reid Foltyniewicz, that the minutes of the regular meeting of February 5, 2015 be approved. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Laura Fitzpatrick Absent: 1- Bill Ware VI. Committee Reports Village of Lombard Page 2 Village Board of Trustees Minutes February 19, 2015 Community Relations Committee - Trustee Dan Whittington, Chairperson Dan Whittington, Chairperson of the Community Relations Committee, reported the committee had met. The committee discussed the 2015 Youth Leadership Program which will be held in April and will be expanded to four sessions. Economic/Community Development Committee - Trustee Laura Fitzpatrick, Chairperson No report Environmental Concerns Committee - Trustee Mike Fugiel, Chairperson No report Finance Committee - Trustee Laura Fitzpatrick, Alternate Chairperson No report Public Works Committee - Trustee Bill Ware, Chairperson No report Transportation & Safety Committee - Trustee Reid Foltyniewicz, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Community Promotion & Tourism - Trustee Laura Fitzpatrick, Chairperson Trustee Laura Fitzpatrick, Chairperson of Community Promotion and Tourism, reported the committee met. The committee reviewed grant requests for Lombard Historical Society Civil War Reenactment; Lombard Chamber Expo; Lombard Town Centre Spooktacular; Lombard Town Centre Lom-bar-b-q and Blues Fest; and Lombard Lilac Festival Parade. Lombard Historical Commission No report Village of Lombard Page 3 Village Board of Trustees Minutes February 19, 2015 VII. Village Manager/Village Board Comments Village Clerk Sharon Kuderna read the following announcements: State of the Village Address is available on the website, on video-on-demand and will be replayed at various times on the cable channel; reminded residents of warming centers at Yorktown Shopping Center and the Helen Plum Library with a list of all warming centers on the DuPage County website; Healthy Lombard will take place at Yorktown on Saturday, February 28th from 10 am to 2 pm. Trustee Reid Foltyniewicz reminded residents of a Lilac Parade fundraiser to be held at Culver's on February 25th. Trustee Laura Fitzpatrick announced that she will be resigning from her Trustee District #5 seat effective March 1 to work with State Representative Chris Nybo. She spoke of nearly eight years on the Village Board and thanked the Board and staff. President Giagnorio thanked Laura Fitzpatrick for her work and noted a reception would be held. VIII Consent Agenda . Payroll/Accounts Payable A. 150055 Approval of Accounts Payable For the period ending February 6, 2015 in the amount of $487,888.02. This Payroll/Accounts Payable was approved on the Consent Agenda B. 150067 Approval of Village Payroll For the period ending February 7, 2015 in the amount of $806,085.74. This Payroll/Accounts Payable was approved on the Consent Agenda C. 150068 Approval of Accounts Payable For the period ending February 13, 2015 in the amount of $2,121,822.41. This Payroll/Accounts Payable was approved on the Consent Agenda *D. License Agreement with St. John's Church and School (moved to separate action) Village of Lombard Page 4 Village Board of Trustees Minutes February 19, 2015 Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading License Agreement with St. John's Lutheran Church and School (moved to Separate Action) Ordinances on Second Reading Resolutions E. 150050 FY2014 Sewer Cleaning & Televising, Final Balancing Change Order No. 2 Reflecting a decrease to the contract with Visu-Sewer of Illinois, LLC, in the amount of $0.73. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 11-15 F. 150054 FY2014 Asphalt Paving & Patching, Final Balancing Change Order No. 3 Approving an increase to the contract with Brothers Asphalt Paving , Inc. in the amount of $7,783.75. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 12-15 G. 150070 Agreement with GovTempsUSA, LLC Resolution authorizing the signature of the Village President on an Agreement with GovTempsUSA, LLC to provide human resources services to the Village for a period of approximately three months in an amount not to exceed $20,534.40. This Resolution was adopted on the Consent Agenda Enactment No: R 13-15 Other Matters H. 150056 Commuter Operations Surveillance System Request for a waiver of bids and acceptance of a proposal from Closed Circuit Innovations in the amount of $101,895.00 for the purchase and installation of security system enhancements for the Metra Commuter facility. Public Act 85-1295 does not apply. (DISTRICT #1) Village of Lombard Page 5 Village Board of Trustees Minutes February 19, 2015 This Bid was approved on the Consent Agenda I. 150059 Landscape and Parkway Restoration Request for a waiver of bids and award of a contract to TNT Landscape Construction, Inc. in the amount of $55,950.50. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda J. 150060 SCADA Radios Request for a waiver of bids and award of a contract to Energenecs, Inc. for the purchase of radios as part of the Phase 1 SCADA System Upgrade. Public Act 85-1295 does not apply. This Bid was approved on the Consent Agenda K. 150061 Village Hall Roof Rehabilitation Project Award of a contract to Garland/DBS Company in an amount not to exceed $344,562.00. Bid in compliance with Public Act 85-1295. (DISTRICT #6) This Bid was approved on the Consent Agenda L. 150062 2014-2015 Bulk Salt Purchase Request for a waiver of bids and approval to purchase 2,400 tons of salt from Morton Salt, Inc. in the amount of $124,056.00. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda M. 150066 2015 Ammunition Purchase Request for a waiver of bids and authorization to purchase ammunition from Ray O'Herron Co, Inc. in an amount not to exceed $40,000. Public Act 85-1295 does not apply. This Bid was approved on the Consent Agenda N. 150026 Local Tourism Grant Application 2015 - Lombard Lilac Festival Parade Grant request from the Lombard Lilac Festival Parade Committee in the amount of $28,000 from Hotel/Motel funds for costs associated with the Lilac Festival Parade to be held May 17, 2015 at Main and Wilson Streets. Committee recommendation in an amount up to $23,000.00. This Request was approved on the Consent Agenda O. 150028 Local Tourism Grant Application 2015 - Lombard Chamber Expo Grant request from the Lombard Chamber of Commerce in the amount of $1,500 from Hotel/Motel funds for costs associated with EXPO 2015 to be held October 22, 2015 at Yorktown Center. Committee Village of Lombard Page 6 Village Board of Trustees Minutes February 19, 2015 recommendation in an amount up to $1,500.00. (DISTRICT #3) This Request was approved on the Consent Agenda P. 150030 Local Tourism Grant Application 2015 - Lombard Civil War Reenactment Grant request from the Lombard Historical Society in the amount of $10,045.50, from Hotel/Motel funds, for entertainment, supplies and advertising. The event will held on July 24-26, 2015 at Four Seasons Park. Committee recommendation in an amount up to $10,045.50. (DISTRICT #3) This Request was approved on the Consent Agenda Q. 150031 Local Tourism Grant Application 2015 - Spooktacular Grant request from the Lombard Town Centre in the amount of $2,000 from Hotel/Motel funds for costs associated with the Spooktacular event to be held October 18, 2015 in Downtown Lombard. Committee recommendation in an amount up to $2,000.00. (DISTRICT #1) This Request was approved on the Consent Agenda R. 150032 Local Tourism Grant Application 2015 - Lom-bar-b-q and Blues Fest Grant request from the Lombard Town Centre in the amount of $7,500 from Hotel/Motel funds for costs associated with the Lom-bar-b-q and Blues Fest to be held August 8, 2015 on Parkside along Lilacia Park. Committee recommendation in an amount up to $7,500.00. (DISTRICT #1) This Request was approved on the Consent Agenda S. 150071 Settlement Agreement and Mutual Release in Regard to Bradford v. Village of Lombard, et. al., Case No. 11 C 00037 Approval of the Settlement Agreement and Mutual Release, and authorization of the Village Manager to sign same, with said Settlement Agreement and Mutual Release providing that the termination decision of the Lombard Board of Fire and Police Commissioners, relative to the Plaintiff, shall stand, and providing for a monetary award to the Plaintiff, in the amount of $555,000, inclusive of attorney's fees, with said amount to be paid in its entirety by the Village's insurance carrier, and not by the Village. Village Attorney Tom Bayer noted that the insurance carrier had made a decision in the Bradford v. the Village of Lombard lawsuit after four years. He noted the Village Board did not have any say in the settlement of the case; the termination will remain in place; payment will be made by the insurance carrier inclusive of attorney fees; no funds will be expended by the Village relative to the settlement. Village of Lombard Page 7 Village Board of Trustees Minutes February 19, 2015 . This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Mike Fugiel, seconded by Trustee Bill Johnston, to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Laura Fitzpatrick Absent: 1- Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading 150065 License Agreement with St. John's Lutheran Church and School Approving a License Agreement between the Village of Lombard and St. John's Evangelical Lutheran Church for the use of parking spaces. (DISTRICT #1) A motion was made by Trustee Dan Whittington, seconded by Trustee Bill Johnston, that this Ordinance be passed on first reading. The motion carried by the following vote: Aye: 6- Keith Giagnorio, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Laura Fitzpatrick Absent: 1- Bill Ware Enactment No: Ordinance 7054 Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Laura Fitzpatrick, seconded by Trustee Bill Johnston, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 19, 2015 in the Board Room be recessed to Executive Session at 7:58 p.m. for the purpose of discussion of Village of Lombard Page 8 Village Board of Trustees Minutes February 19, 2015 Collective Negotiating Matters. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Laura Fitzpatrick Absent: 1- Bill Ware XII. Reconvene XIII Adjournment . Village of Lombard Page 9