Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, May 7, 2015 7:30 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes May 7, 2015 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 7, 2015 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:30 p.m. The Lombard Police Honor Guard Posted the Colors and led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Fire Chief Paul DiRienzo Assistant Village Manager Nicole Aranas Communications Coordinator Avis Meade Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation Samantha Kuderna reminded residents of the Relay for Life event scheduled for Friday, June 19th from 6pm until 12am at the Four Season Park. She noted that we have all been touched by cancer and asked for residents to think about joining the Relay for Life event to raise money and awareness of cancer. 150198 Swearing in - Trustee Mike Fugiel, Trustee Bill Johnston and Trustee Robyn Pike Village Clerk Sharon Kuderna issued the Oath of Office To Trustee Mike Fugiel, Trustee Bill Johnston and Trustee Robyn Pike. Each Trustee introduced his/her family and thanked the residents. 150199 Proclamation - National Police Week Village of Lombard Page 1 Village Board of Trustees Minutes May 7, 2015 Village Clerk Sharon Kuderna read the proclamation for National Police Week. President Giagnorio presented the proclamation to Chief of Police Ray Byrne. Chief Byrne thanked the Board and the Village for the support each year. He spoke of the National Police Memorial in Washington and that the Lombard Police Department has three names of fallen police officers etched on the memorial wall. 150200 Proclamation - Public Works Week Village Clerk Sharon Kuderna read the proclamation for Public Works Week. President Giagnorio presented the proclamation to Director of Public Works Carl Goldsmith. Director Goldsmith thanked the Village and spoke of new ways the Public Works Department will communicate with residents relative to projects throughout the community. 150205 Proclamation - Lilac Time Village Clerk Sharon Kuderna read the proclamation for Lilac Time. 150220 Proclamation - Motorcycle Awareness Month Village Clerk Sharon Kuderna read the proclamation for Motorcycle Awareness Month. President Giagnorio spoke of his 24-year-old neighbor being critically injured in a motorcycle accident a week ago and talked of what the young man's family and friends are going through. He asked residents to be cautious of not only motorcycles, but also bicycles and to not drive and text or use cell phones. Village Manager Scott Niehaus asked Village Attorney Tom Bayer to the front. He stated it was National Attorney's Month and proceeded to thank Tom for his 25 years of service to the Village of Lombard and presented him with a gift card. Attorney Tom Bayer indicated he does not like to be the center of attention, thanked the Village for the recognition, indicated he enjoys working with the staff at the Village of Lombard and noted he has Village of Lombard Page 2 Village Board of Trustees Minutes May 7, 2015 worked on various creative and different matters in Lombard over 25 years. President Giagnorio wished his mother a happy 87th birthday. V. Approval of Minutes A motion was made by Trustee Bill Ware, seconded by Trustee Bill Johnston, that the minutes of the regular meeting of April 16, 2015 be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware VI. Committee Reports Community Relations Committee - Trustee Dan Whittington, Chairperson No report Economic/Community Development Committee - Vacancy, Chairperson No report Environmental Concerns Committee - Trustee Mike Fugiel, Chairperson No report Finance Committee - Vacancy, Alternate Chairperson No report Public Works Committee - Trustee Bill Ware, Chairperson No report Transportation & Safety Committee - Trustee Reid Foltyniewicz, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Community Promotion & Tourism - Vacancy, Chairperson Beth Marchetti, Executive Director of the DuPage Convention and Visitors Bureau, addressed the Village Board. She provided the following overview of the work of the DCVB: founded in 1987; certified Village of Lombard Page 3 Village Board of Trustees Minutes May 7, 2015 in 1989 as the official destination marketing organization for DuPage County; funded by state tourism grants and local occupancy tax support; mission - to promote DuPage County and our communities as an ideal destination for meetings, events, conferences and travel; direct sell to professionals on the benefits of meeting in DuPage County, Beyond Chicago's Skyline and in Lombard; conduit between planners and hotels, and support our properties in closing the sale for Lombard; act as the official liaison with the State's DCEO/ Office of Tourism thru grants and promotion; double local tourism dollars by matching with state funds; lead generator; relationship building with 5,000 planners; blitzes in feeder cities; site inspections; familiarization tours; tradeshows-association, corporate, sports, SMERFE; 200+ years of combined hospitality experience; uses publications, distribution, technology, social media and advertising; of the business opportunities DCVB generated, hotels booked over 30,000 group room nights, or $39 million of business for DuPage County properties; fulfilled over 600,000 visitor inquiries; welcomed over half a million unique visitors to website, promoting Lombard hotels, events and attractions; booked 5,701 room nights with an economic impact of $6.8 million; 13,478 Facebook likes, 5,804 Twitter followers, 530 Pinterest Followers and 311 Instagram followers; USBC Junior Gold Bowling Tournament scheduled for July 2015; tournament to be televised and requested scenic shots to go in and out of commercials; 10,000 room nights with 3,500 families; link on website to the Village of Lombard; showed the one-minute video of Lombard; tri-fold Lombard mini guide; benefits include representation on State level only through State-certified CVB; representation and partnership with Lombard hotels at industry shows; advertising co-op opportunities; grant writing, marketing and public relations assistance and extension of Lombard to travel writers and press; investment in tourism results in 21,000 jobs and revenue; Lombard Historical Commission No report VII. Village Manager/Village Board Comments Trustee Dan Whittington said "Go Hawks". VIII Consent Agenda . Village of Lombard Page 4 Village Board of Trustees Minutes May 7, 2015 Trustee Reid Foltyniewicz spoke of businesses expanding and how exciting it was to see this in Lombard. Payroll/Accounts Payable A. 150183 Approval of Accounts Payable For the period ending April 17, 2015 in the amount of $306,219.79. This Payroll/Accounts Payable was approved on the Consent Agenda B. 150191 Approval of Village Payroll For the period ending April 18, 2015 in the amount of $772,071.64. This Payroll/Accounts Payable was approved on the Consent Agenda C. 150192 Approval of Accounts Payable For the period ending April 24, 2015 in the amount of $570,701.67. This Payroll/Accounts Payable was approved on the Consent Agenda D. 150194 Approval of Accounts Payable For the period ending May 1, 2015 in the amount of $384,546.79. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) E. 150170 ZBA 15-04 - 131 W. Goebel Drive Requests that the Village grant a variation from Section 155.210(A)(3) (a) of the Lombard Zoning Ordinance to allow a detached accessory building or structure to exceed the height of a principal structure or use. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7066 F. 150171 PC 15-07: 1-378 Yorktown Center Pursuant to Section 155.504(A)(9) of the Lombard Zoning Ordinance, the petitioner requests approval of a major change to the approved Yorktown Center Planned Development, located within the B3 Community Shopping District. The petition seeks approval of an amended roadway configuration for the perimeter ring road and the Fairfield Avenue entrance. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7067 G. 150172 PC 15-06: 7, 11-21 and 115 E. St. Charles Road - Parking Lot Village of Lombard Page 5 Village Board of Trustees Minutes May 7, 2015 Expansion Requests the following action be taken for the subject property located within the B5 Central Business District: 1. Pursuant to Section 155.504 (A) of the Lombard Zoning Ordinance, amend the conditional use approval for the Hammerschmidt Planned Development, as established by Ordinance No. 5447, to allow for the properties at 7 and 11-21 E. St. Charles Road to be included within the geographical extent of the planned development, with the following deviations: a. Approval of a deviation from Section 155.602 (C) to allow for a fifteen foot (15’) wide parking aisle where an eighteen foot (18’) parking aisle width is required for sixty degree (60°) parking space angles; b. Approval of a further deviation from Section 155.602 (B) to reduce the required number of accessible parking spaces from seven (7) to zero (0); and c. Approval of further deviations from Section 155.706 to reduce the required amount of parking lot landscaping (as established by Ordinance No. 5447). 2. Grant approval of a conditional use per Section 155.410 (C) to allow for a parking lot expansion on the 7 and 11-21 E. St. Charles Road properties. (DISTRICT #4) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7068 H. 150173 PC 15-09: 800 E. Roosevelt Road (Noon Whistle Brewing Co.) Requests that the Village grant a conditional use, pursuant to Section 155.417 (G)(2)(a) of the Lombard Zoning Ordinance, to allow an outside service area (outdoor seating) for the subject property located within the B4A Roosevelt Road Corridor District. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7069 I. 150174 PC 15-08: 1300 S. Main Street Requests that the Village grant a conditional use, pursuant to Section 155.417 (G) (2) (a) (5) of the Lombard Zoning Ordinance, to allow outside service areas (outdoor dining) for the subject property located within the B4A Roosevelt Road Corridor District. (DISTRICT #2) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7070 J. 150187 Ambulance Purchase Request for a waiver of bids and award of a contract to Foster Coach Village of Lombard Page 6 Village Board of Trustees Minutes May 7, 2015 in the amount of $191,143.00 for the purchase of a new Horton ambulance; and approval of an ordinance declaring Village ambulance FM65 as surplus property and authorizing Public Works to market and sell this ambulance to the highest bidder. Staff is requesting a waiver of first reading. Bid in compliance with Public Act-85-1295. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7071 K. 150196 Cruise Nights Parking Provisions for the 2015 Season Ordinance establishing two short-term parking spaces for business customers that are patronizing downtown business establishments in association with Cruise Nights. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7072 L. 150201 Ordinance Amending Title 11, Chapter 112, Section 112.18 (Alcoholic Beverages) Ordinance amending Title 11, Chapter 112 of the Village Code providing for the sale and consumption of alcoholic beverages associated with the Craft Beer Event scheduled for June 13, 2015. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7073 L-2. 150215 Special Event Liquor Licenses for Punky’s Pub and Shannon’s Deli for the 2015 Western Conference Semi-Finals, Western Conference Finals, or Stanley Cup Finals Ordinance amending Title 11, Chapter 112, Section 112.18(B) of the Lombard Village Code in regard to alcoholic beverages, providing for the sale and consumption of alcohol in connection with a temporary event at 11 and 16 South Park Avenue, between May 9, 2015 and June 7, 2015. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7074, 7084 L-3. Special Event Liquor Licenses for Punky's Pub and Shannon's Deli for the 2015 Western Conference Semi-Finals, Western Conference Finals, or Stanley Cup Finals (This item has been removed from the Agenda) Village of Lombard Page 7 Village Board of Trustees Minutes May 7, 2015 Other Ordinances on First Reading M. 150013 Code Amendment for Frozen Water Service Lines Recommendation from the Public Works Committee to amend Village Code Section 51 regarding assistance to be provided to unfreeze water service lines. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7082 N. 150203 Title 11, Chapter 121, Section 121.03A.(2) - Number of Taxicab Business Licenses Amending Title 11, Chapter 121, Section 121.03A.(2) increasing the number of Taxicab Business Licenses from thirteen (13) to fourteen (14) and granting a license to Suburban Yellow Taxi LLC. This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7083 Ordinances on Second Reading O. 150147 Title 11, Chapter 112, Section 112.12(A) - Alcoholic Beverages Amending Title 11, Chapter 112, Section 112.12(A) of the Village Code revising the language relative to the Class "R" liquor license (bowling alleys). (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7075 P. 150151 Title 11, Chapter 116 of the Lombard Village Code - Licensing Amending Title 11, Chapter 116 of the Lombard Village Code adding Section 116.06 establishing a fee in regard to business licenses and business name changes. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7076 Resolutions Q. 150185 Participation in the Suburban Tree Consortium Expressing intent to continue participation in the Suburban Tree Consortium for the purchase of parkway trees. This Resolution was adopted on the Consent Agenda Enactment No: R 34-15 Village of Lombard Page 8 Village Board of Trustees Minutes May 7, 2015 R. 150193 North Broadway Pump Station & Force Main Resolution approving a contract with ESI for H & H Design Engineering Services in the amount of $164,312.15. (DISTRICT #5) This Resolution was adopted on the Consent Agenda Enactment No: R 35-15 S. 150195 Wetland Perimeter Maintenance Services at Terrace View Pond Resolution approving a contract with ENCAP in the amount of $13,300.00. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 36-15 Other Matters T. 150149 Xerox State of Illinois Joint Purchasing Contract Request authorization to replace six (6) copy machines through the Xerox State of Illinois Joint Purchasing Contract. This Bid was approved on the Consent Agenda U. 150184 Tree Planting Request for a waiver of bids and award of a contract to the Suburban Tree Consortium in an amount not to exceed $146,477.00. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda V. 150186 FY2015 Driveway Apron, Curb and Sidewalk Restoration Award of a contract to Strada Construction Company, the lowest responsible bidder of seven (7) bids, in the amount of $173,750.00. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda W. 150188 Water Meter Reading Services Request for a waiver of bids and approval to exercise the option to extend the contract with Rickman Contract Service, Inc. for an additional three (3) years, through October 2018, at the current rate of $0.95 per read. Public Act 85-1295 does not apply. This Bid was approved on the Consent Agenda X. 150189 Sewer Root Control Request for a waiver of bids and award of a contract to Duke's Root Control in an amount not to exceed $50,000. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda Village of Lombard Page 9 Village Board of Trustees Minutes May 7, 2015 Y. 150176 SUB 15-01: 25 N. West Rd. Proposed two lot single family resubdivision. (DISTRICT #1) This Request was approved on the Consent Agenda Z. 150202 Annual Financial Commitment Letter to the DuPage Convention & Visitors Bureau Letter of intent memorializing the Village of Lombard's membership and annual commitment of financial support to the DCVB. This Request was approved on the Consent Agenda Z-2. 150217 Yorktown Temporary Event - Season’s Produce and Specialty Market Request from Season’s Produce and Specialty Market seeking a Temporary Event Permit for a Farmers Market at Yorktown Center. (DISTRICT #3) This Request was approved on the Consent Agenda AA. 150197 Appointment - Public Works Committee Request for concurrence in the appointment of Mark Dvorak to the Public Works Committee to fill a vacancy created by the resignation of Ken Blakeslee with a term until May 31, 2015. This Appointment was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Bill Ware, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters Village of Lombard Page 10 Village Board of Trustees Minutes May 7, 2015 X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Bill Johnston, seconded by Robyn Pike, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 7, 2015 in the Board Room of the Lombard Village Hall be adjourned at 8:26 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Village of Lombard Page 11