Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, May 21, 2015 7:30 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes May 21, 2015 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 21, 2015 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:31 pm. Village Clerk Sharon Kuderna led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Staff Present: Village Manager Scott Niehaus Assistant Director of Finance Jamie Cunningham Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Fire Chief Paul DiRienzo Assistant Village Manager Nicole Aranas Communications Coordinator Avis Meade Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation 150227 Swearing-in Ceremony - Probationary Patrol Officers Chief of Police Ray Byrne thanked the Village Board for their continued support in hiring additional police officers. He then provided a bio on Probationary Patrol Officer Brian Bastian and on Probationary Patrol Officer Timothy Franken. Village Clerk Sharon Kuderna issued the Oath of Office to the probationary police officers. Each of the officers introduced their families and thanked the Village. V. Approval of Minutes A motion was made by Trustee Dan Whittington, seconded by Trustee Mike Fugiel, that the minutes of the regular meeteing of the President and Board of Trustees of the Village of Lombard of May 7, 2015 be approved. The motion carried by the following vote: Village of Lombard Page 1 Village Board of Trustees Minutes May 21, 2015 Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware VI. Committee Reports Community Relations Committee - Trustee Dan Whittington, Chairperson No report Economic/Community Development Committee - Vacancy, Chairperson No report Environmental Concerns Committee - Trustee Mike Fugiel, Chairperson No report Finance Committee - Vacancy, Alternate Chairperson No report Public Works Committee - Trustee Bill Ware, Chairperson No report Transportation & Safety Committee - Trustee Reid Foltyniewicz, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Community Promotion & Tourism - Vacancy, Chairperson No report Lombard Historical Commission No report VII. Village Manager/Village Board Comments President Giagnorio congratulated Trustee Mike Fugiel on being named the Man of the Year. President Giagnorio thanked the Parade Committee, the Park District, and all of the agencies and volunteers for their work in putting together Village of Lombard Page 2 Village Board of Trustees Minutes May 21, 2015 another successful Lilac Time event in Lombard. He thanked Mother Nature for cooperating and providing a nice day for the Parade. VIII Consent Agenda . Village Attorney Tom Bayer noted there is a revision to Consent item K relative to a lien and that will be removed. Payroll/Accounts Payable A. 150218 Approval of Village Payroll For the period ending May 2, 2015 in the amount of $790,620.75. This Payroll/Accounts Payable was approved on the Consent Agenda B. 150219 Approval of Accounts Payable For the period ending May 8, 2015 in the amount of $758,317.33. This Payroll/Accounts Payable was approved on the Consent Agenda C. 150234 Approval of Accounts Payable For the period ending May 15, 2015 in the amount of $1,774,741.78. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 150222 1 E. Roosevelt Road - Groundwater Restriction Ordinance Prohibiting the use of groundwater for potable purposes in the vicinity of Roosevelt Road and Main Street due to soil contamination at 1 E. Roosevelt Road. (DISTRICTS #2 & #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7077 E. 150223 Declaration of Surplus Village Equipment Ordinance declaring computer equipment surplus and authorizing the sale or disposal of the items as listed. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7078 F. 150228 1 E. Roosevelt Road - Village Code Amendment Amending Title 5, Chapter 51, Section 51.02 of the Village Code in regard to prohibiting the use of groundwater as a potable water supply Village of Lombard Page 3 Village Board of Trustees Minutes May 21, 2015 by the installation or use of potable water supply wells or by any other method. (DISTRICTS #2 & #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7079 G. 150231 Amending Title 11, Chapter 112, Section 112.13(A) of the Lombard Village Code - Alcoholic Beverages Revising the Class "A/B-I" liquor license category and issuing a liquor license to Chicago Tavern Group, LLC-Lombard d/b/a Marquette Kitchen & Tap located at 18 W. St. Charles Road. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7080 G2. 150207 South Elizabeth between Elizabeth Court & Willow, No Parking Request Recommendation from the Transportation & Safety Committee to approve a request for No Parking on the west side of Elizabeth Street between Elizabeth Court and Willow Street. Waiver of first reading is requested by staff. (DISTRICT #1) Enactment No: Ordinance 7081 Other Ordinances on First Reading Ordinances on Second Reading H. 150013 Code Amendment for Frozen Water Service Lines Recommendation from the Public Works Committee to amend Village Code Section 51 regarding assistance to be provided to unfreeze water service lines. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7082 I. 150203 Title 11, Chapter 121, Section 121.03A.(2) - Number of Taxicab Business Licenses Amending Title 11, Chapter 121, Section 121.03A.(2) increasing the number of Taxicab Business Licenses from thirteen (13) to fourteen (14) and granting a license to Suburban Yellow Taxi LLC. This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7083 Resolutions Village of Lombard Page 4 Village Board of Trustees Minutes May 21, 2015 J. 150208 Downtown Restaurant Forgivable Loan - 18 W. St. Charles Road Request to approve a Downtown Restaurant Forgivable Loan for the property located at 18 W. St. Charles Road. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 37-15 K. 150209 Downtown Improvement and Renovation Grant Program - 18 W. St. Charles Road Request a grant for 18 W. St. Charles Road. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 38-15 L. 150210 Downtown Improvement and Renovation Grant Program - 15 S. Park Avenue (Shannon's Deli) Recommendation from the ECDC approving a grant request for 15 S. Park Avenue (Shannon's Deli). (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 39-15 M. 150225 Cruise Nights - Temporary Parking Restrictions Resolution temporarily limiting parking along St. Charles Road between Main Street and Lincoln and along Park between Orchard Terrace and Michael McGuire Drive for Cruise Nights from June 13 through August 29, 2015. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 40-15 N. 150226 Cruise Nights - License Agreements Resolution authorizing signatures of the President and Clerk on License Agreements authorizing the Village of Lombard to use the parking lots at 118, 126 and 211 W. St. Charles Road for Cruise Nights between June 13 and August 29, 2015. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 41-15 O. 150229 1 E. Roosevelt Road - Environmental Indemnity Agreement Authorizing the signatures of the President and Clerk on an Environmental Indemnity Agreement for the property located at 1 E. Roosevelt Road. (DISTRICTS #2 & #6) This Resolution was adopted on the Consent Agenda Enactment No: R 42-15 Village of Lombard Page 5 Village Board of Trustees Minutes May 21, 2015 P. 150230 1 E. Roosevelt Road - Highway Authority Agreement Authorizing the signatures of the President and Clerk on a Highway Authority Agreement for the property located at 1 E. Roosevelt Road. (DISTRICTS #2 & #6) This Resolution was adopted on the Consent Agenda Enactment No: R 43-15 Q. 150232 Contract for Social Services Program Resolution authorizing the signature of the Village Manager on a Social Services Contract with Association for Individual Development (AID) in the amount of $25,000. This Resolution was adopted on the Consent Agenda Enactment No: R 44-15 Other Matters R. 150233 Extrication Equipment Request for a waiver of bids and award of a contract to Equipment Management Company (EMC) in the amount of $30,420.00 for the purchase of extrication equipment. Public Act 85-1295 does not apply. This Bid was approved on the Consent Agenda R-2. 150235 FY2015 Asphalt Paving and Patching Program Award of a contract to Schroeder Asphalt Services, Inc., the lowest responsible bidder of eight bids, in the amount of $1,484,600.00. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda R-3. 150236 FY2015 Sewer Cleaning and Televising Award of a contract to Visu-Sewer of Illinois, LLC, the lowest responsible bidder of two bids, in the amount of $94,133.50. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda R-4. 150244 Yorktown Temporary Event - Adidas Tent Sale Motion granting an extension of a temporary special event permit for the Adidas Tent Sale at Yorktown Center for the period from May 21 to May 25, 2015. (DISTRICT #3) This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made to Approve the Consent Agenda The motion carried by the Village of Lombard Page 6 Village Board of Trustees Minutes May 21, 2015 following vote Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Bill Johnston, seconded by Trustee Reid Foltyniewicz, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 21, 2015 in the Board Room of the Lombard Village Hall be recessed to Executive Session at 7:45 p.m. for the purpose of discussion of Collective Negotiating Matters. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware XII. Reconvene 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware XIII Adjournment . A motion was made by Trustee Dan Whittington, seconded by Trustee Reid Foltyniewicz, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 21, 2015 in the Board Room of the Lombard Village Hall be adjourned at 8:17 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Village of Lombard Page 7