Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, December 3, 2015 7:30 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes December 3, 2015 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, December 3, 2015 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:30 p.m. Village Clerk Sharon Kuderna led the Pledge of Allegiance. II. Roll Call 6 - Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Fire Chief Paul DiRienzo Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings 150540 BOT 15-03: 836 and 840 S. Hammerschmidt Avenue A Public Hearing regarding a variation to provide relief from the Lombard Code of Ordinances Chapter 50, “Combined Water and Sewer System”, Subsection 50.026 “Prohibited Connections” relative to the property located at 836 and 840 S. Hammerschmidt Avenue. (DISTRICT #6) Village Attorney Tom Bayer called the Public Hearing relative to BOT 15-03, regarding a variation to provide relief from the Lombard Code of Ordinances Chapter 50, "Combined Water and Sewer System", Subsection 50.026 "Prohibited Connections" relative to the property located at 836 and 840 S. Hammerschmidt Avenue to order at 7:32 p.m. Being that no one spoke for or against this matter, the Public Hearing was closed at 7:33 p.m. IV. Public Participation V. Approval of Minutes A motion was made by Trustee Mike Fugiel, seconded by Trustee Bill Johnston, that the minutes of the Regular Meeting of the President and Board Village of Lombard Page 1 Village Board of Trustees Minutes December 3, 2015 of Trustees of November 19, 2015 be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson No report Community Relations Committee - Trustee Robyn Pike, Chairperson No report Economic/Community Development Committee - Trustee Bill Johnston, Chairperson No report Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson Trustee Reid Foltyniewicz, Chairperson of the Finance and Administration Committee reported the committee had met. The Committee is recommending that the Village proceed with the Local Debt Recovery Program and begin by trying to collect unpaid parking tickets. The Committee will review this program and look at including other unpaid debts if the program is successful. The Committee has already begun to work on the FY 2017 budget. He noted with the uncertainty in Springfield with the State, the Finance Committee wants to begin looking at the FY 2017 Village budget early. Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Village of Lombard Page 2 Village Board of Trustees Minutes December 3, 2015 Lombard Historical Commission No report VII. Village Manager/Village Board Comments Village Manager Scott Niehaus noted that the Village had received recognition from the Government Finance Officers Association (GFOA) for the 28th consecutive year relative to the annual comprehensive report and budget. He thanked Director Sexton and his staff for their excellence in reporting, openness, accuracy and transparency in these documents. President Keith Giagnorio wished Trustee Whittington a happy belated birthday. Village Clerk Sharon Kuderna read the following announcements: congratulations to Montini Catholic High School on their Broncos football team winning the HSA Class 6 State Championship for the 7th consecutive year. Jingle Bell Jubilee is scheduled for December 5th from 5pm-9pm including downtown Lombard, Lilacia Park, the Helen Plum Library, the Museum, and the Maple Street Chapel with the tree lighting scheduled for 5:30 pm at Lilacia Park. The Lombard Fire Department Toy Drive is scheduled for December 12 beginning at 10:30 am from Station One and traveling south on Main Street to Glenbard East and then proceeding to Yorktown where they will "stuff the sleigh". Toys are being accepted at both Fire Stations, the Village Hall, and Schroeder's Ace Hardware. Recycle your Christmas lights and extension cords by dropping them off at the Public Works facility just south of the Village Hall any time including nights and weekends. VIII Consent Agenda . Payroll/Accounts Payable A. 150534 Approval of Village Payroll For the period ending November 14, 2015 in the amount of $743,113.53. Village of Lombard Page 3 Village Board of Trustees Minutes December 3, 2015 A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Dan Whittington, to Approve the Consent Agenda The motion carried by the following vote B. 150535 Approval of Accounts Payable For the period ending November 20, 2015 in the amount of $589,426.95. This Payroll/Accounts Payable was approved on the Consent Agenda C. 150546 Approval of Accounts Payable For the period ending November 27, 2015 in the amount of $223,831.63. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 150323 PC 15-19: 27 W. Grove Street - Park Place of Lombard - Time Extension Request Ordinance granting conditional use approval for a planned development with companion deviations and variations from the Lombard Subdivision and Development and Zoning Ordinances. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7104, 7152 E. 150524 Ordinance Amending Lombard Traffic Code Amending Article XIII, Section 10-13-22 of the Lombard Traffic Code (Ordinance No. 1186) in relation to Municipal Parking Lots. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7153 F. 150536 Ford Interceptor Utility Vehicles Purchase Award of a contract to Currie Motors in the amount of $238,882.00 for the purchase of eight (8) new Ford Interceptor Utilities; and approval of an ordinance declaring nine (9) vehicles (Village units 725, 726, 739, 740, 741, 742, 5, 6 & 7) as surplus property and authorizing their sale at public auction. Public Act 85-1295 does not apply. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7154 G. 150542 BOT 15-03: 836 and 840 S. Hammerschmidt Avenue Village of Lombard Page 4 Village Board of Trustees Minutes December 3, 2015 Ordinance granting a variation from the Lombard Code of Ordinances Chapter 50 “Combined Water and Sewer System,” Section 50.026 “Prohibited Connections” relative to the property located at 836 and 840 S. Hammerschmidt Avenue. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7155 H. 150551 Ordinance Amendment to Chapter 151 of the Village Code - Lien Provisions for Stormwater Variances Ordinance amending Title XV, Chapter 151, Section 151.57 of the Lombard Village Code in regard to the detention variance fee program. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7156 Other Ordinances on First Reading I. 150523 Proposed Text Amendments to Chapter 94 - Nuisances Recommendation for approval of an Ordinance amending Article IX, Chapter 94, Section 94.04 of the Lombard Village Code in regard to nuisances. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7161 J. 150533 Water Meter Accuracy Amending Article V, Chapter 41, Section 51.14 of the Lombard Village Code with regard to water meter accuracy. This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7162 Ordinances on Second Reading Resolutions K. 150502 Asset Management Software Purchase Award of a contract to Cartegraph Systems, Inc. for the purchase of a three year base subscription to Cartegraph OMS as follows: year one amount is $59,857.25, year two is $38,057.25 and year three is $38,057.25. This Resolution was adopted on the Consent Agenda Enactment No: R 83-15 Village of Lombard Page 5 Village Board of Trustees Minutes December 3, 2015 L. 150532 Hill Avenue Bridge, Resident Engineering Approving a contract with Civiltech Engineering, Inc. in an amount not to exceed $225,615.00. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 84-15, R 13-16 M. 150547 Second Amendment to an Intergovernmental Agreement with Municipal Claims and Safety Resolution authorizing a second Amendment to an Intergovernmental Agreement with MCSA for claims services. This Resolution was adopted on the Consent Agenda Enactment No: R 85-15 N. 150550 IL Route 53 at Madison Street, Motor Fuel Tax Documentation Approving the expenditure of MFT funds for engineering services. (DISTRICTS #1 & #2) This Resolution was adopted on the Consent Agenda Enactment No: R 86-15 Other Matters O. 150537 New Vehicle Set-up Equipment Purchase Request for a waiver of bids and award of a contract to Fleet Safety Supply in the amount of $61,000.00. Public Act 85-1295 does not apply. This Bid was approved on the Consent Agenda P. 150539 Telephone Service Renewal Request for a waiver of bids and authorization to renew a one year contract with CallONE Telecommunications in the amount of $114,000 (approximately since it varies) for our Low Baud and POTS Lines. Public Act 85-1295 does not apply. This Bid was approved on the Consent Agenda Q. 150543 Parkway Tree Pruning and Demand Trimming/Cabling Award of a contract to Steve Piper and Sons, the lowest responsible bidder of four (4) bids, in an amount not to exceed $70,000.00. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda R. 150544 Parkway and Landscape Restoration Contract Renewal Request for a waiver of bids and a contract extension with TNT Village of Lombard Page 6 Village Board of Trustees Minutes December 3, 2015 Landscape Construction, Inc. in an amount not to exceed $70,000.00. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda S. 150549 Lombard Pride Newsletter Printing Request for a waiver of bids and award of a two-year contract for the bi-monthly printing of the Lombard Pride to Trend Graphics in the amount of $39,144.00. Public Act 85-1295 does not apply. This Bid was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Dan Whittington, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Bill Johnston, seconded by Trustee Bill Ware, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, December 3, 2015 in the Board Room of the Lombard Village Hall be recessed to Executive Session at 7:43 p.m. for the purpose of discussion of Collective Negotiating Matters. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware XII. Reconvene The recessed regular meeting of the President and Board of Trustees Village of Lombard Page 7 Village Board of Trustees Minutes December 3, 2015 of the Village of Lombard held on Thursday, December 3, 2015 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 8:04 p.m. Upon roll call by Village Clerk Sharon Kuderna, the following were: 6 - Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware XIII Adjournment . A motion was made by Trustee Bill Johnston, seconded by Trustee Reid Foltyniewicz, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, December 3, 2015 in the Board Room of the Lombard Village Hall be adjourned at 8:05 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Village of Lombard Page 8