Village Board of Trustees
Regular MeetingLombard, IL · January 21, 2016
Minutes
Village of Lombard
Village Hall
255 East Wilson Ave.
Lombard, IL 60148
villageoflombard.org
Minutes
Thursday, January 21, 2016
7:30 PM
Village Hall Board Room
Village Board of Trustees
Village President Keith Giagnorio
Village Clerk Sharon Kuderna
Trustees: Dan Whittington, District One; Mike Fugiel, District Two;
Reid Foltyniewicz, District Three; Bill Johnston, District Four;
Robyn Pike, District Five; and Bill Ware, District Six
Village Board of Trustees Minutes January 21, 2016
I. Call to Order and Pledge of Allegiance
The regular meeting of the President and Board of Trustees of the
Village of Lombard held on Thursday, January 21, 2016 in the Board
Room of the Lombard Village Hall was called to order by Village
President Keith Giagnorio at 7:30 pm. Village Manager Scott Niehaus
led the Pledge of Allegiance.
Roll Call
8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid
Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware
Staff Present:
Village Manager Scott Niehaus
Director of Finance Tim Sexton
Director of Community Development Bill Heniff
Director of Public Works Carl Goldsmith
Chief of Police Ray Byrne
Fire Chief Paul DiRienzo
Assistant Village Manager Nicole Aranas
Executive Coordinator Carol Bauer
III. Public Hearings
IV. Public Participation
160049 Proclamation - Fitness February
Village Clerk Sharon Kuderna read the proclamation for Fitness
February.
President Giagnorio presented the proclamation to Jay Wojcik and
members of the Healthy Lombard Board.
Jay Wojcik thanked the Village and noted there are now 40 Healthy
Lombard business partners.
George Miller spoke of improving health awareness in the community.
Healthy Lombard will be holding a fundraiser collecting gently-used
shoes beginning April 1st and running through June 1st. Drop-off
boxes will be set up at various locations throughout the Village.
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Village Board of Trustees Minutes January 21, 2016
V. Approval of Minutes
A motion was made by Trustee Bill Johnston, seconded by Trustee Bill Ware,
that this be approved. The motion carried by the following vote:
Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn
Pike, and Bill Ware
VI. Committee Reports
Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson
Trustee Mike Fugiel, Chairperson of the Community Promotion &
Tourism Committee, reported the committee had met and approved
several grant requests.
Community Relations Committee - Trustee Robyn Pike, Chairperson
Trustee Robyn Pike, Chairperson of the Community Relations
Committee, reported the committee had met and the committee was
reviewing the Youth Leadership Program. Information will be listed on
the website and youths between the ages of 14 and 17 are
encouraged to participate.
Economic/Community Development Committee - Trustee Bill Johnston,
Chairperson
No report
Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson
No report
Public Safety & Transportation Committee - Trustee Dan Whittington,
Chairperson
No report
Public Works & Environmental Concerns Committee - Trustee Bill Ware,
Chairperson
No report
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Village Board of Trustees Minutes January 21, 2016
Board of Local Improvements - Trustee Bill Ware, President
No report
Lombard Historical Commission
No report
VII. Village Manager/Village Board Comments
No report
Trustee Reid Foltyniewicz moved that item Consent K 150525 relative
to PC 15-27: Yorktown Commons Planned Development be moved to
Separate Action, seconded by Trustee Mike Fugiel.
Upon roll call:
Ayes: Foltyniewicz, Johnston, Pike, Ware, Whittington and Fugiel
Nays: None
Motion Carried
VIII Consent Agenda
.
Payroll/Accounts Payable
A. 160024 Approval of Accounts Payable
For the period ending January 8, 2016 in the amount of
$1,552,159.92.
This Payroll/Accounts Payable was approved on the Consent Agenda
B. 160044 Approval of Village Payroll
For the period ending January 9, 2016 in the amount of $879,439.66.
This Payroll/Accounts Payable was approved on the Consent Agenda
C. 160045 Approval of Accounts Payable
For the period ending January 15, 2016 in the amount of
$1,669,388.05.
This Payroll/Accounts Payable was approved on the Consent Agenda
Ordinances on First Reading (Waiver of First Requested)
D. 150505 Two-Way Stop Signs, Norbury Avenue at Harrison Road
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Village Board of Trustees Minutes January 21, 2016
Recommendation from the Public Safety & Transportation Committee
to install Stop signs at the intersection of Harrison and Norbury. Staff
requests a waiver of first reading. (DISTRICT #6)
This Ordinance was waived of first reading and passed on second reading with
suspension of the rules on the Consent Agenda
Enactment No: Ordinance 7168
E. 150588 Downtown Traffic Study
Recommendation from the Public Safety & Transportation Committee
to permanently retain one-way traffic on Park Avenue between St.
Charles Road and McGuire Drive as well as allocating two parking
spaces on the northeast corner of Park Avenue and McGuire Drive as
No Parking for snow storage. Staff is requesting a waiver of first
reading. (DISTRICT #1)
This Ordinance was waived of first reading and passed on second reading with
suspension of the rules on the Consent Agenda
Enactment No: Ordinance 7169
F. 160034 Purchase of Four New Pickup Trucks with Plows
Request for a waiver of bids and award of a contract to Packey Webb
Ford in the amount of $77,616.00; and approval of an ordinance
declaring Village units WP500, WT442, SM447 and SM448 as surplus
property and authorizing their disposal. Staff is requesting a waiver of
first reading. Public Act 85-1295 does not apply.
This Ordinance was waived of first reading and passed on second reading with
suspension of the rules on the Consent Agenda
Enactment No: Ordinance 7170
G. 160048 2016 Salary Ordinance
Ordinance setting rates of pay for Village of Lombard employees.
This Ordinance was waived of first reading and passed on second reading with
suspension of the rules on the Consent Agenda
Enactment No: Ordinance 7171
Other Ordinances on First Reading
H. 160035 BOT 16-01: Amendments to Sections 36 & 150 Provisions
Amending Title III, Chapter 36, Section 36.21 and Title XV, Chapter
150, Section 150.141 of the Lombard Village Code in regard to
engineering plan review and inspection fees. (DISTRICTS - ALL)
This Ordinance was passed on first reading on the Consent Agenda
Enactment No: Ordinance 7184
I. 160043 Natural Gas Franchise
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Village Board of Trustees Minutes January 21, 2016
Approval to participate in a consortium to negotiate a modern day
franchise agreement.
This Ordinance was passed on first reading on the Consent Agenda
Enactment No: Ordinance 7185
Ordinances on Second Reading
J. 150380 PC 15-21: 611 E. Butterfield Road - Sam’s Club (Petitioner
requests 3rd continuance to the March 17, 2016 meeting)
Requests that the Village take the following actions on the subject
property located within the OPD Office Planned Development District:
1. Approve a Major Plat of Resubdivision;
2. Approve a Map Amendment rezoning the entire property to the
B3 Community Shopping District; and
3. Approve a conditional use for a planned development with the
following companion conditional uses, deviations, and
variations, as follows:
a. A conditional use pursuant to Section 155.208 (C) of the
Lombard Zoning Ordinance to increase the maximum
number of principal structures on a lot-of-record from one
(1) to two (2) to allow for a gasoline sales facility;
b. A conditional use pursuant to Section 155.415 (C)(9) of
the Lombard Zoning Ordinance for gasoline sales;
c. A conditional use pursuant to Section 155.415 (C)(17) of
the Lombard Zoning Ordinance for motor vehicle service;
d. A conditional use pursuant to Section 155.415 (C)(18) of
the Lombard Zoning Ordinance for off-site parking;
e. A conditional use pursuant to Section 155.415 (C)(19) of
the Lombard Zoning Ordinance for outside display and
sales of products the sale of which is a permitted or
conditional use in this district;
f. A variation from Section 155.205 (A)(c)(i) of the Lombard
Zoning Ordinance to increase the maximum fence height
in a business district from eight feet (8’) to ten feet (10’)
for a loading dock screening wall;
g. A variation from Section 155.210 (D)(1) of the Lombard
Zoning Ordinance to allow for garbage dumpsters and
recycling bins to be located within a corner side yard;
h. A variation from Section 15.508 (C)(6)(a) and a deviation
from Section 155.415 (F)(2) of the Lombard Zoning
Ordinance to reduce the minimum corner side yard
setback from thirty feet (30’) to twenty-five feet (25’);
i. A variation from Section 155.706 (B)(1) of the Lombard
Zoning Ordinance to reduce the minimum required
landscaping of the interior of a parking lot from five
percent (5%) to four percent (4%);
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Village Board of Trustees Minutes January 21, 2016
j. A variation from Section 155.706 (B)(2)(c)(ii) of the
Lombard Zoning Ordinance to reduce the required
number of shade trees within the parking lot from 125
shade trees to fifty-five (55) shade trees;
k. A variation from Section 155.706 (C)(1) of the Lombard
Zoning Ordinance to reduce the minimum required
perimeter parking lot landscape area width from five feet
(5’) to zero feet (0’);
l. A variation from Section 155.708 (A) of the Lombard
Zoning Ordinance to reduce the minimum required
building foundation landscape area width from ten feet
(10’) to zero feet (0’);
m. A variation from Section 155.710 of the Lombard Zoning
Ordinance to increase the maximum height of refuse
disposal and recycling bin fence screening from eight
feet (8’) to ten feet (10’) and to allow for masonry
screening where solid wood or an equivalent material is
required;
n. A deviation from Section 155.415 (G) of the Lombard
Zoning Ordinance to increase the maximum building
height from thirty feet (30’) to thirty-five feet and four
inches (35’4”);
o. A deviation from Section 155.508 (C)(7) of the Lombard
Zoning Ordinance to reduce the minimum required open
space in a planned development with deviations from
twelve and one-half percent (12.5%) to eight percent
(8%);
p. A deviation from Section 155.602 (A)(5) of the Lombard
Zoning Ordinance to reduce the required length of a
parallel parking space from twenty-four feet (24’) to
twenty feet (20’); (Request withdrawn by the petitioner)
q. A deviation from Section 155.602 (A)(10)(d)(ii) of the
Lombard Zoning Ordinance to decrease the minimum
parking lot lighting average intensity from 2.0
foot-candles to 1.0 foot-candles;
r. A deviation from Section 155.602 (A)(10)(d)(iv) of the
Lombard Zoning Ordinance to increase the maximum
height for light poles used for a parking lot from forty feet
(40’) to forty-two feet (42’);
s. A deviation from Section 155.602 (C)(Table 6.3) of the
Lombard Zoning Ordinance to reduce the minimum
required parking spaces for freestanding stores and
neighborhood and community centers (up to 200,000
square feet) from four (4) parking spaces per 1,000
square feet of gross floor area to 3.93 parking spaces
per 1,000 square feet of gross floor area;
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t. A deviation from Section 155.603 (A)(1) of the Lombard
Zoning Ordinance to not fully screen loading berths from
adjacent property in an O Office District;
u. A deviation from Section 153.208 (H) of the Lombard
Sign Ordinance to allow for a freestanding sign within a
clear line of sight area; (Request withdrawn by the
petitioner)
v. A deviation from Section 153.505 (B)(6)(c)(ii) of the
Lombard Sign Ordinance to reduce the setback from the
property line for the leading edge of a freestanding sign
from five feet (5’) to one foot (1’); (Request withdrawn by
the petitioner) and
w. A deviation from Section 153.505 (B)(19)(a)(i)(a) of the
Lombard Sign Ordinance to allow for a sixty-four (64)
square foot wall sign on a façade without a street front
exposure (south façade). (DISTRICT # 3)
This Request was approved on the Consent Agenda
Enactment No: Ordinance 7200, 7201, 7202
K
L. 150574 PC 15-28: Text Amendments to the Zoning Ordinance - Fences
The Village of Lombard is requesting text amendments to the Zoning
Ordinance (Section 155 of the Code of Ordinances), as follows:
1. An amendment to Section 155.205(A)(1)(c)(ii)(b) relative to
fencing opacity requirements in the clear line of sight area;
2. An amendment to Section 155.802 of the fence-open
construction and fence-solid construction definitions; and
3. Any requisite companion amendments and references for
clarity. (DISTRICTS - ALL)
This Ordinance was passed on second reading on the Consent Agenda
Enactment No: Ordinance 7172
M. 150575 Amending Village Code Regarding the Official Time for the
Transaction of Village Business
Amending Title 1, Chapter 10, Section 10.11(A) relative to a change
from Daylight Savings Time to Central Standard Time.
This Ordinance was passed on second reading on the Consent Agenda
Enactment No: Ordinance 7173
N. 150576 Amending Lombard Village Code Relative to Liquor
Establishment Closing Hours
Ordinance amending the Village Code relative to the ban of service of
alcohol during the extra hour between 1:00 am and 2:00 am created
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as a result of the Fall time change from Daylight Savings Time to
Central Standard Time on the first Sunday in November.
This Ordinance was passed on second reading on the Consent Agenda
Enactment No: Ordinance 7174
Resolutions
O. 150559 FY 2015 Asphalt Paving and Patching, Final Balancing Change
Order No. #2
Reflecting a decrease to the contract with Schroeder Asphalt Services,
Inc. in the amount of $548,855.53. (DISTRICTS - ALL)
This Resolution was adopted on the Consent Agenda
Enactment No: R 9-16
P. 150585 North Broadway Force Main & Pump Station, Amendment No. 1
Approving Amendment No. 1 to the contract with ESI Consultants,
LTD in the amount of $30,520.54 for design engineering services.
(DISTRICT #6)
This Resolution was adopted on the Consent Agenda
Enactment No: R 10-16
Q. 160017 MFT Resolution for Fiscal Year 2016
Approving the allocation and use of MFT Funds for the General Local
Street Resurfacing Plan, RM Program 23 as as well as funding for the
purchase of salt, calcium chloride and salt brine, and over-time and
part-time wages.
This Resolution was adopted on the Consent Agenda
Enactment No: R 11-16
R. 160018 Lombard Meadows, Phase 2 & Circle Avenue, Final Balancing
Change Order No. 6
Reflecting an increase to the contract with R.W. Dunteman Company
in the amount of $16,602.58. (DISTRICT #6)
This Resolution was adopted on the Consent Agenda
Enactment No: R 12-16
Other Matters
S. 160030 Purchase of 6" Diesel Powered Trash Pump
Request for a waiver of bids and approval to purchase a 6" Diesel
Powered Trash Pump from Xylem Dewatering Solutions, Inc. in an
amount not to exceed $73,072.00. Public Act 85-1295 does not apply.
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Village Board of Trustees Minutes January 21, 2016
This Bid was approved on the Consent Agenda
T. 160031 Coarse Aggregate (CA-6)
Request for a waiver of bids and approval of a one-year contract
extension with Marcott Enterprises in an amount not to exceed
$44,500.00. Public Act 85-1295 does not apply. (DISTRICTS - ALL)
This Bid was approved on the Consent Agenda
U. 160033 Water & Sewer System Supplies
Award of a contract to Water Products Company, the lowest
responsible bidder of four (4) bids received, in the amount of
$50,000.00. Bid in compliance with Public Act 85-1295.
This Bid was approved on the Consent Agenda
V. 150572 PC 15-23: 505-537 W. North Avenue and 715-733 N. Columbine
Avenue (Request by petitioner for continuance to February 18,
2016)
Requests that the Village take the following actions on the subject
property located within the B2 General Neighborhood Shopping Zoning
District and R2 Single-Family Residence Zoning District:
1. Approve a Map Amendment rezoning the entire property to the
B2 General Neighborhood Shopping Zoning District; and
2. Approve a conditional use for a planned development with the
following companion conditional uses and deviations as follows:
a. A conditional use pursuant to Section 155.414 (C)(8) of
the Lombard Zoning Ordinance for gasoline sales;
b. deviation pursuant to Section 153.504 (B)(5)(d) to allow
for two (2) freestanding signs on one parcel of property,
where one (1) is allowed;
c. deviation pursuant to Section 153.504 (B)(5)(b) to allow
for the sign surface area to be forty-nine (49) square feet,
where thirty (30) square feet is allowed, for each
freestanding sign;
d. deviation pursuant to Section 153.223 (E) to allow for a
motor fuel reader board at twenty-four (24) square feet,
where nine (9) square feet in area, is allowed, for each
freestanding sign;
e. a deviation pursuant to Section 155.414 (J) for the
transitional yard setback to be seven feet (7’), where ten
feet (10’) is required;
f. a variation pursuant to Section 154.306 (D)(3)(b) to omit
the sidewalk requirement on Broadview Avenue, where it
is otherwise required for a Major Development.
(DISTRICT #1)
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approved
Enactment No: Ordinances 7203, 7204
Approval of the Consent Agenda
A motion was made by Trustee Dan Whittington, seconded by Robyn Pike, to
Approve the Consent Agenda The motion carried by the following vote
Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn
Pike, and Bill Ware
IX. Items for Separate Action
Ordinances on First Reading (Waiver of First Requested)
Other Ordinances on First Reading
Ordinances on Second Reading
A-1. 150525 PC 15-27: Yorktown Commons Planned Development
The petitioner requests that the Village take the following actions on
the subject property located within the B3PD Community Shopping
District Planned Development (Yorktown Shopping Center and
Yorktown Peripheral Planned Developments):
PC 15-27A: Yorktown Shopping Center Planned Development
Pursuant to Section 155.504 (A) (major changes in a planned
development) of the Lombard Zoning Ordinance, amend the Yorktown
Shopping Center Planned Development, as established by Ordinance
No. 1172, and any companion zoning approvals, as follows:
1. A change to the geographical extent of the previously approved
planned development and any companion zoning approvals;
2. Amend Section 3 (d) of Ordinance No. 1172 (Yorktown
Shopping Center Planned Development) to read as follows:
Off-Street Parking, There shall be required in lieu of all other
off-street parking regulations of the Lombard Zoning Ordinance
the construction and maintenance of a minimum of 7,500 6,800
parking spaces; and
3. Approve a Major Plat of Subdivision.
PC 15-27B: Yorktown Peripheral Planned Development
Pursuant to Section 155.504 (A) (major changes in a planned
development) of the Lombard Zoning Ordinance, amend the Yorktown
Peripheral Planned Development, as established by Ordinance No.
3962, and any companion zoning approvals, as follows:
1. A change to the geographical extent of the previously approved
planned development and any companion zoning approvals;
and
PC 15-27C: Yorktown Commons Planned Development
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Pursuant to Section 155.502 (F) (3) of the Lombard Zoning Ordinance,
approve a conditional use for a planned development with the
following companion deviations, use exceptions, and variations:
1. Deviations and variations from the B3 Community Shopping
District’s lot and bulk requirements, Sections 155.415 (D), (E),
(F), (G), (H), (I), (J), and (K) of the Lombard Zoning Ordinance,
to allow for the establishment of a form-based code based upon
lot, bulk, and design standards and guidelines as set forth within
the “Yorktown Commons Planned Development Design
Guidelines” included within the petitioner’s submission;
2. To approved the “Yorktown Commons Planned Development
Design Guidelines” as the preliminary plan for the subject
property and to extend the timeframe for the final plan approval
as set forth in the “Yorktown Commons Planned Development
Design Guidelines;”
3. A variation from Section 155.508 (B)(3) of the Lombard Zoning
Ordinance to allow for use exceptions, ground-floor residential
dwelling units, for more than forty percent (40%) of the site area
or more than forty percent (40%) of the total floor area,
whichever is less;
4. A variation from Section 155.707 to waive transitional
landscape yard requirements where residential uses are
proposed in the B3 zoning district; and
5. A variation from the Planned Development Standards, Article IX
of the Lombard Zoning Ordinance, to establish the process for
administration of the Yorktown Commons Planned
Development as forth in Section IV of the “Yorktown Commons
Planned Development Design Guidelines” and granting site plan
approval authority to the Plan Commission, pursuant to Section
155.511 of the Lombard Zoning Ordinance. (DISTRICT #3)
Director of Community Development Bill Heniff noted that as the
Village Board is aware, the second and final reading of the ordinances
for the Yorktown Commons Planned Development of approval are on
tonight’s agenda for final approval. In final review of the ordinances by
the petitioner and staff this evening, it was observed that the
companion legal descriptions describe the properties subject to the
planned development amendments but does not describe the
properties that were being removed from the existing Yorktown and
Yorktown Peripheral planned developments. To remedy this issue and
to ensure that future title commitments accurately reflect the intent and
actions of the Village Board, Village Counsel has recommended that
this item (Item K) be pulled from the Consent Agenda and placed on
Separate Action. Then, a motion should be for approval of the petition
in its entirety, subject to Ordinances 15-27A and 15-27B being
amended by staff to include the full and proper legal description of the
planned developments as they currently exist, the properties to be
removed from the respective planned developments and the amended
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legal descriptions.
A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Bill
Johnston, that this Ordinance be passed on second reading for the approval of
the petition in its entirety, subject to Ordinances 15-27A and 15-27B being
amended by staff to include the full and proper legal description of the planned
developments as they currently exist, the properties to be removed from the
respective planned developments and the amended legal descriptions.
Enactment No: Ordinance 7175, 7176, 7177
Resolutions
Other Matters
A. 160041 Lombard Pride Committee Recommendation
Recommendation of the Lombard Pride Committee relative to
community events.
Village President Giagnorio spoke of how and why the Lombard Pride
Committee was formed; applauded the work of the committee
members; thanked Village Clerk Sharon Kuderna and Assistant
Village Manager Nicole Aranas for their assistance; indicated the final
recommendation and report had been completed; reminded everyone
the document was a living document and set standards that staff and
the Village could live by; invited any interested groups to review the
document and submit an application; and stated the report would be
used as a tool to in reviewing any applications submitted in the future.
Village Manager Niehaus reported the RFP for the community event
was sent out to over thirty organizations; asked if any of the Village
Board members wanted to make any comments; and noted the Village
Board is being requested to accept the final recommendation and
report. The report contains four recommendations including (1) the
Village should continue with the Fourth of July Fireworks; (2) the
Village should continue support of year-round special events; (3) the
Village should remain open to special event proposals from interested
organizations; and (4) the Village should implement the proposed
special events communications plan.
Trustee Foltyniewicz thanked the Lombard Pride Committee and felt
they had done a great job; noted that the Village was open to any
group(s) coming forward relative to holding a community event; and
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Village Board of Trustees Minutes January 21, 2016
recommended the Village build on the July 4th Fireworks as he felt
last year's July 4th Fireworks were the best he had seen.
Trustee Whittington noted it was unfortunate that no organization had
come forward with a proposal for a community event. He also noted
that the Village was open to any community events and not just an
event like the Taste of Lombard.
Trustee Ware stated he had served as Chairman of the Taste and he
hated to see this event not continue. He agreed with the
recommendations and wanted the Board to keep their minds open to
any proposals. He agreed with the Pride Committee.
President Giagnorio thanked Clerk Kuderna, staff and the residents
who served on the Pride Committee. He noted the Committee had
members with expertise in the field of fundraising and felt that was a
benefit. He reminded everyone this Committee Report is a working
document, will always be out there and hoped that a group or couple
of groups might decide to submit a proposal for an event in the future.
Manager Niehaus noted the report will be added to the Village
website.
A motion was made by Trustee Bill Ware, seconded by Trustee Reid
Foltyniewicz, that the Village Board concur with the recommendations of the
Lombard Pride Committee. The motion carried by the following vote:
Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn
Pike, and Bill Ware
X. Agenda Items for Discussion
XI. Executive Session
A motion was made by Trustee Mike Fugiel, seconded by Trustee Bill
Johnston, that the regular meeting of the President and Board of Trustees of
the Village of Lombard held on Thursday, January 21, 2016 in the Board Room
of the Lombard Village Hall be recessed to Executive Session at 7:55 p.m for
the purpose of discussion of Setting the Price for the Sale or Lease of Property
Owned by the Village. The motion carried by the following vote:
Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn
Pike, and Bill Ware
XII. Reconvene
The recessed regular meeting of the President and Board of Trustees
of the Village of Lombard held on Thursday, January 21, 2016 in the
Board Room of the Lombard Village Hall was called to order by Village
President Keith Giagnorio at 8:10 pm.
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Village Board of Trustees Minutes January 21, 2016
8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid
Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware
XIII Adjournment
.
A motion was made by Robyn Pike, seconded by Trustee Bill Johnston, that
the regular meeting of the President and Board of Trustees of the Village of
Lombard held on Thursday, January 21, 2016 in the Board Room of the
Lombard Village Hall be adjourned at 8:10 p.m. The motion carried by the
following vote:
Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn
Pike, and Bill Ware
Village of Lombard Page 14
Agenda
Village of Lombard
Village Hall
255 East Wilson Ave.
Lombard, IL 60148
villageoflombard.org
Meeting Agenda
Thursday, January 21, 2016
7:30 PM
Revised January 19, 2016
Village Hall Board Room
Village Board of Trustees
Village President Keith Giagnorio
Village Clerk Sharon Kuderna
Trustees: Dan Whittington, District One; Mike Fugiel, District Two;
Reid Foltyniewicz, District Three; Bill Johnston, District Four;
Robyn Pike, District Five; and Bill Ware, District Six
Village Board of Trustees Meeting Agenda January 21, 2016
I. Call to Order and Pledge of Allegiance
II. Roll Call
III. Public Hearings
IV. Public Participation
160049 Proclamation - Fitness February
V. Approval of Minutes
Minutes of the Regular Meeting of January 7, 2016
VI. Committee Reports
Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson
Community Relations Committee - Trustee Robyn Pike, Chairperson
Economic/Community Development Committee - Trustee Bill Johnston,
Chairperson
Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson
Public Safety & Transportation Committee - Trustee Dan Whittington,
Chairperson
Public Works & Environmental Concerns Committee - Trustee Bill Ware,
Chairperson
Board of Local Improvements - Trustee Bill Ware, President
Lombard Historical Commission
VII. Village Manager/Village Board Comments
VIII. Consent Agenda
Payroll/Accounts Payable
A. 160024 Approval of Accounts Payable
For the period ending January 8, 2016 in the amount of $1,552,159.92.
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Village Board of Trustees Meeting Agenda January 21, 2016
B. 160044 Approval of Village Payroll
For the period ending January 9, 2016 in the amount of $879,439.66.
C. 160045 Approval of Accounts Payable
For the period ending January 15, 2016 in the amount of $1,669,388.05.
Ordinances on First Reading (Waiver of First Requested)
D. 150505 Two-Way Stop Signs, Norbury Avenue at Harrison Road
Recommendation from the Public Safety & Transportation Committee to
install Stop signs at the intersection of Harrison and Norbury. Staff
requests a waiver of first reading. (DISTRICT #6)
Legislative History
11/2/15 Public Safety & recommended to the Board of Trustees for
Transportation Committee approval
12/7/15 Public Safety & tabled
Transportation Committee
E. 150588 Downtown Traffic Study
Recommendation from the Public Safety & Transportation Committee to
permanently retain one-way traffic on Park Avenue between St. Charles
Road and McGuire Drive as well as allocating two parking spaces on the
northeast corner of Park Avenue and McGuire Drive as No Parking for
snow storage. Staff is requesting a waiver of first reading. (DISTRICT
#1)
Legislative History
1/4/16 Public Safety & recommended to the Board of Trustees for
Transportation Committee approval
F. 160034 Purchase of Four New Pickup Trucks with Plows
Request for a waiver of bids and award of a contract to Packey Webb
Ford in the amount of $77,616.00; and approval of an ordinance
declaring Village units WP500, WT442, SM447 and SM448 as surplus
property and authorizing their disposal. Staff is requesting a waiver of
first reading. Public Act 85-1295 does not apply.
G. 160048 2016 Salary Ordinance
Ordinance setting rates of pay for Village of Lombard employees.
Other Ordinances on First Reading
H. 160035 BOT 16-01: Amendments to Sections 36 & 150 Provisions
Amending Title III, Chapter 36, Section 36.21 and Title XV, Chapter 150,
Section 150.141 of the Lombard Village Code in regard to engineering
plan review and inspection fees. (DISTRICTS - ALL)
I. 160043 Natural Gas Franchise
Approval to participate in a consortium to negotiate a modern day
franchise agreement.
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Ordinances on Second Reading
J. 150380 PC 15-21: 611 E. Butterfield Road - Sam’s Club (Petitioner requests
3rd continuance to the March 17, 2016 meeting)
Requests that the Village take the following actions on the subject
property located within the OPD Office Planned Development District:
1. Approve a Major Plat of Resubdivision;
2. Approve a Map Amendment rezoning the entire property to the
B3 Community Shopping District; and
3. Approve a conditional use for a planned development with the
following companion conditional uses, deviations, and variations,
as follows:
a. A conditional use pursuant to Section 155.208 (C) of the
Lombard Zoning Ordinance to increase the maximum
number of principal structures on a lot-of-record from one
(1) to two (2) to allow for a gasoline sales facility;
b. A conditional use pursuant to Section 155.415 (C)(9) of
the Lombard Zoning Ordinance for gasoline sales;
c. A conditional use pursuant to Section 155.415 (C)(17) of
the Lombard Zoning Ordinance for motor vehicle service;
d. A conditional use pursuant to Section 155.415 (C)(18) of
the Lombard Zoning Ordinance for off-site parking;
e. A conditional use pursuant to Section 155.415 (C)(19) of
the Lombard Zoning Ordinance for outside display and
sales of products the sale of which is a permitted or
conditional use in this district;
f. A variation from Section 155.205 (A)(c)(i) of the Lombard
Zoning Ordinance to increase the maximum fence height
in a business district from eight feet (8’) to ten feet (10’) for
a loading dock screening wall;
g. A variation from Section 155.210 (D)(1) of the Lombard
Zoning Ordinance to allow for garbage dumpsters and
recycling bins to be located within a corner side yard;
h. A variation from Section 15.508 (C)(6)(a) and a deviation
from Section 155.415 (F)(2) of the Lombard Zoning
Ordinance to reduce the minimum corner side yard
setback from thirty feet (30’) to twenty-five feet (25’);
i. A variation from Section 155.706 (B)(1) of the Lombard
Zoning Ordinance to reduce the minimum required
landscaping of the interior of a parking lot from five percent
(5%) to four percent (4%);
j. A variation from Section 155.706 (B)(2)(c)(ii) of the
Lombard Zoning Ordinance to reduce the required number
of shade trees within the parking lot from 125 shade trees
to fifty-five (55) shade trees;
k. A variation from Section 155.706 (C)(1) of the Lombard
Zoning Ordinance to reduce the minimum required
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perimeter parking lot landscape area width from five feet
(5’) to zero feet (0’);
l. A variation from Section 155.708 (A) of the Lombard
Zoning Ordinance to reduce the minimum required building
foundation landscape area width from ten feet (10’) to zero
feet (0’);
m. A variation from Section 155.710 of the Lombard Zoning
Ordinance to increase the maximum height of refuse
disposal and recycling bin fence screening from eight feet
(8’) to ten feet (10’) and to allow for masonry screening
where solid wood or an equivalent material is required;
n. A deviation from Section 155.415 (G) of the Lombard
Zoning Ordinance to increase the maximum building
height from thirty feet (30’) to thirty-five feet and four
inches (35’4”);
o. A deviation from Section 155.508 (C)(7) of the Lombard
Zoning Ordinance to reduce the minimum required open
space in a planned development with deviations from
twelve and one-half percent (12.5%) to eight percent (8%);
p. A deviation from Section 155.602 (A)(5) of the Lombard
Zoning Ordinance to reduce the required length of a
parallel parking space from twenty-four feet (24’) to twenty
feet (20’); (Request withdrawn by the petitioner)
q. A deviation from Section 155.602 (A)(10)(d)(ii) of the
Lombard Zoning Ordinance to decrease the minimum
parking lot lighting average intensity from 2.0 foot-candles
to 1.0 foot-candles;
r. A deviation from Section 155.602 (A)(10)(d)(iv) of the
Lombard Zoning Ordinance to increase the maximum
height for light poles used for a parking lot from forty feet
(40’) to forty-two feet (42’);
s. A deviation from Section 155.602 (C)(Table 6.3) of the
Lombard Zoning Ordinance to reduce the minimum
required parking spaces for freestanding stores and
neighborhood and community centers (up to 200,000
square feet) from four (4) parking spaces per 1,000 square
feet of gross floor area to 3.93 parking spaces per 1,000
square feet of gross floor area;
t. A deviation from Section 155.603 (A)(1) of the Lombard
Zoning Ordinance to not fully screen loading berths from
adjacent property in an O Office District;
u. A deviation from Section 153.208 (H) of the Lombard Sign
Ordinance to allow for a freestanding sign within a clear
line of sight area; (Request withdrawn by the petitioner)
v. A deviation from Section 153.505 (B)(6)(c)(ii) of the
Lombard Sign Ordinance to reduce the setback from the
property line for the leading edge of a freestanding sign
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Village Board of Trustees Meeting Agenda January 21, 2016
from five feet (5’) to one foot (1’); (Request withdrawn by
the petitioner) and
w. A deviation from Section 153.505 (B)(19)(a)(i)(a) of the
Lombard Sign Ordinance to allow for a sixty-four (64)
square foot wall sign on a façade without a street front
exposure (south façade). (DISTRICT # 3)
Legislative History
8/17/15 Plan Commission recommended to the Corporate Authorities
for approval subject to conditions
10/1/15 Village Board of Trustees passed on first reading
10/15/15 Village Board of Trustees approved
11/19/15 Village Board of Trustees approved
K. 150525 PC 15-27: Yorktown Commons Planned Development
The petitioner requests that the Village take the following actions on the
subject property located within the B3PD Community Shopping District
Planned Development (Yorktown Shopping Center and Yorktown
Peripheral Planned Developments):
PC 15-27A: Yorktown Shopping Center Planned Development
Pursuant to Section 155.504 (A) (major changes in a planned
development) of the Lombard Zoning Ordinance, amend the Yorktown
Shopping Center Planned Development, as established by Ordinance
No. 1172, and any companion zoning approvals, as follows:
1. A change to the geographical extent of the previously approved
planned development and any companion zoning approvals;
2. Amend Section 3 (d) of Ordinance No. 1172 (Yorktown Shopping
Center Planned Development) to read as follows:
Off-Street Parking, There shall be required in lieu of all other
off-street parking regulations of the Lombard Zoning Ordinance
the construction and maintenance of a minimum of 7,500 6,800
parking spaces; and
3. Approve a Major Plat of Subdivision.
PC 15-27B: Yorktown Peripheral Planned Development
Pursuant to Section 155.504 (A) (major changes in a planned
development) of the Lombard Zoning Ordinance, amend the Yorktown
Peripheral Planned Development, as established by Ordinance No.
3962, and any companion zoning approvals, as follows:
1. A change to the geographical extent of the previously approved
planned development and any companion zoning approvals; and
PC 15-27C: Yorktown Commons Planned Development
Pursuant to Section 155.502 (F) (3) of the Lombard Zoning Ordinance,
approve a conditional use for a planned development with the following
companion deviations, use exceptions, and variations:
1. Deviations and variations from the B3 Community Shopping
District’s lot and bulk requirements, Sections 155.415 (D), (E),
(F), (G), (H), (I), (J), and (K) of the Lombard Zoning Ordinance, to
allow for the establishment of a form-based code based upon lot,
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Village Board of Trustees Meeting Agenda January 21, 2016
bulk, and design standards and guidelines as set forth within the
“Yorktown Commons Planned Development Design Guidelines”
included within the petitioner’s submission;
2. To approved the “Yorktown Commons Planned Development
Design Guidelines” as the preliminary plan for the subject
property and to extend the timeframe for the final plan approval
as set forth in the “Yorktown Commons Planned Development
Design Guidelines;”
3. A variation from Section 155.508 (B)(3) of the Lombard Zoning
Ordinance to allow for use exceptions, ground-floor residential
dwelling units, for more than forty percent (40%) of the site area
or more than forty percent (40%) of the total floor area, whichever
is less;
4. A variation from Section 155.707 to waive transitional landscape
yard requirements where residential uses are proposed in the B3
zoning district; and
5. A variation from the Planned Development Standards, Article IX
of the Lombard Zoning Ordinance, to establish the process for
administration of the Yorktown Commons Planned Development
as forth in Section IV of the “Yorktown Commons Planned
Development Design Guidelines” and granting site plan approval
authority to the Plan Commission, pursuant to Section 155.511 of
the Lombard Zoning Ordinance. (DISTRICT #3)
Legislative History
11/23/15 Plan Commission recommended to the Corporate Authorities
for approval subject to conditions
11/23/15 Plan Commission recommended to the Corporate Authorities
for approval subject to conditions
11/23/15 Plan Commission Recommended for approval to the
Corporate Authorities subject to the
amended condition(s)
12/17/15 Village Board of Trustees continued
1/7/16 Village Board of Trustees continued
L. 150574 PC 15-28: Text Amendments to the Zoning Ordinance - Fences
The Village of Lombard is requesting text amendments to the Zoning
Ordinance (Section 155 of the Code of Ordinances), as follows:
1. An amendment to Section 155.205(A)(1)(c)(ii)(b) relative to
fencing opacity requirements in the clear line of sight area;
2. An amendment to Section 155.802 of the fence-open
construction and fence-solid construction definitions; and
3. Any requisite companion amendments and references for clarity.
(DISTRICTS - ALL)
Legislative History
12/21/15 Plan Commission recommended to the Corporate Authorities
for approval
1/7/16 Village Board of Trustees passed on first reading
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M. 150575 Amending Village Code Regarding the Official Time for the
Transaction of Village Business
Amending Title 1, Chapter 10, Section 10.11(A) relative to a change
from Daylight Savings Time to Central Standard Time.
Legislative History
1/7/16 Village Board of Trustees passed on first reading
N. 150576 Amending Lombard Village Code Relative to Liquor Establishment
Closing Hours
Ordinance amending the Village Code relative to the ban of service of
alcohol during the extra hour between 1:00 am and 2:00 am created as
a result of the Fall time change from Daylight Savings Time to Central
Standard Time on the first Sunday in November.
Legislative History
1/7/16 Village Board of Trustees passed on first reading
Resolutions
O. 150559 FY 2015 Asphalt Paving and Patching, Final Balancing Change
Order No. #2
Reflecting a decrease to the contract with Schroeder Asphalt Services,
Inc. in the amount of $548,855.53. (DISTRICTS - ALL)
Legislative History
1/8/16 Public Works & recommended to the Board of Trustees for
Environmental Concerns approval
P. 150585 North Broadway Force Main & Pump Station, Amendment No. 1
Approving Amendment No. 1 to the contract with ESI Consultants, LTD
in the amount of $30,520.54 for design engineering services.
(DISTRICT #6)
Q. 160017 MFT Resolution for Fiscal Year 2016
Approving the allocation and use of MFT Funds for the General Local
Street Resurfacing Plan, RM Program 23 as as well as funding for the
purchase of salt, calcium chloride and salt brine, and over-time and
part-time wages.
R. 160018 Lombard Meadows, Phase 2 & Circle Avenue, Final Balancing
Change Order No. 6
Reflecting an increase to the contract with R.W. Dunteman Company in
the amount of $16,602.58. (DISTRICT #6)
Legislative History
1/8/16 Public Works & recommended to the Board of Trustees for
Environmental Concerns approval
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Other Matters
S. 160030 Purchase of 6" Diesel Powered Trash Pump
Request for a waiver of bids and approval to purchase a 6" Diesel
Powered Trash Pump from Xylem Dewatering Solutions, Inc. in an
amount not to exceed $73,072.00. Public Act 85-1295 does not apply.
T. 160031 Coarse Aggregate (CA-6)
Request for a waiver of bids and approval of a one-year contract
extension with Marcott Enterprises in an amount not to exceed
$44,500.00. Public Act 85-1295 does not apply. (DISTRICTS - ALL)
U. 160033 Water & Sewer System Supplies
Award of a contract to Water Products Company, the lowest responsible
bidder of four (4) bids received, in the amount of $50,000.00. Bid in
compliance with Public Act 85-1295.
V. 150572 PC 15-23: 505-537 W. North Avenue and 715-733 N. Columbine
Avenue (Request by petitioner for continuance to February 18,
2016)
Requests that the Village take the following actions on the subject
property located within the B2 General Neighborhood Shopping Zoning
District and R2 Single-Family Residence Zoning District:
1. Approve a Map Amendment rezoning the entire property to the
B2 General Neighborhood Shopping Zoning District; and
2. Approve a conditional use for a planned development with the
following companion conditional uses and deviations as follows:
a. A conditional use pursuant to Section 155.414 (C)(8) of
the Lombard Zoning Ordinance for gasoline sales;
b. deviation pursuant to Section 153.504 (B)(5)(d) to allow for
two (2) freestanding signs on one parcel of property,
where one (1) is allowed;
c. deviation pursuant to Section 153.504 (B)(5)(b) to allow for
the sign surface area to be forty-nine (49) square feet,
where thirty (30) square feet is allowed, for each
freestanding sign;
d. deviation pursuant to Section 153.223 (E) to allow for a
motor fuel reader board at twenty-four (24) square feet,
where nine (9) square feet in area, is allowed, for each
freestanding sign;
e. a deviation pursuant to Section 155.414 (J) for the
transitional yard setback to be seven feet (7’), where ten
feet (10’) is required;
f. a variation pursuant to Section 154.306 (D)(3)(b) to omit
the sidewalk requirement on Broadview Avenue, where it
is otherwise required for a Major Development.
(DISTRICT #1)
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Legislative History
12/21/15 Plan Commission recommended to the Corporate Authorities
for approval subject to conditions
IX. Items for Separate Action
Ordinances on First Reading (Waiver of First Requested)
Other Ordinances on First Reading
Ordinances on Second Reading
Resolutions
Other Matters
A. 160041 Lombard Pride Committee Recommendation
Recommendation of the Lombard Pride Committee relative to
community events.
X. Agenda Items for Discussion
XI. Executive Session
To Discuss: Setting the Price for the Sale or Lease of Property Owned by the Village
XII. Reconvene
XIII. Adjournment
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