Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, April 7, 2016 7:30 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes April 7, 2016 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 7, 2016 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:32 p.m. Village Clerk Sharon Kuderna led the Pledge of Allegiance. II. Roll Call 7 - Keith Giagnorio, Sharon Kuderna, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware 1 - Dan Whittington Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Fire Chief Paul DiRienzo Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation 160129 Proclamation - Lilac Parade Committee Ellyn Murphy, Chairperson of the Lilac Parade Committee, proceeded to provide background on the Lilac Parade 2016 Grand Marshal. She noted the Lilac Parade Committee unanimously selected Carol Bauer, Village of Lombard Executive Coordinator and Blood Drive Coordinator as the 2016 Grand Marshal. 160130 Proclamation - Lombard Garden Club 90th Anniversary Village Clerk Sharon Kuderna read the proclamation for Lombard Garden Club's 90th Anniversary. President Giagnorio presented the proclamation to Barb Madagin and members of the Garden Club. Village of Lombard Page 1 Village Board of Trustees Minutes April 7, 2016 Rose Roth reminded residents of the Beautification Program and that you can nominate a resident for their beautification efforts. 160131 Proclamation - Lombard Juniors Child Abuse Prevention Month Village Clerk Sharon Kuderna read the proclamation for Lombard Juniors Child Abuse Prevention Month. Village President Giagnorio presented the proclamation to Sue Horner and members of the Juniors. The Lombard Juniors noted they had a long history relative to bringing child abuse to an end. They spoke of the blue and silver pinwheels at First Church. 160141 Proclamation - Arbor Day Village Clerk Sharon Kuderna read the proclamation for Arbor Day. Village President Giagnorio presented the proclamation to Director of Public Works Carl Goldsmith. Carl Goldsmith thanked the Village and spoke of the Arbor Day tree planting to occur on April 29th at 1:00 p.m. at Hammerschmidt School. Art Frerichs spoke of the benefits of trees and encouraged residents to plant trees. V. Approval of Minutes A motion was made by Trustee Bill Johnston, seconded by Trustee Mike Fugiel, that the minutes of the regular meeting of March 17, 2016, be approved. The motion carried by the following vote: Aye: 5- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Absent: 1- Dan Whittington VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson Trustee Mike Fugiel, Chairperson of the Community Promotion & Tourism Committe, reported the committee had not met. He did note that he had volunteered at the Elmhurst Food Pantry and indicated that the Food Pantry is always in need of volunteers. Community Relations Committee - Trustee Robyn Pike, Chairperson No report Economic/Community Development Committee - Trustee Bill Johnston, Chairperson Village of Lombard Page 2 Village Board of Trustees Minutes April 7, 2016 Trustee Bill Johnston, Chairperson of the Economic & Community Development Committee, reported the committee met on Monday, March 21 and covered the following items: 1. Donna Blair of Yorktown Center provided an overview of the past and future development activities at the mall. Most importantly, she discussed the approved Yorktown Commons development and their efforts to make their project a reality. As part of this effort, Yorktown made a request for consideration of a utility agreement incentive to address costs associated with the proposed sanitary sewer lift station that will be needed for the project. The ECDC unanimously recommended approval of the request, which will be brought forward for Village Board consideration at a future date. 2. The ECDC was also presented code amendments to address cost recovery provisions associated with economic incentive analyses undertaken by Village consultants. This amendment is intended to ensure that any out-of-packet costs associated with such analyses are covered by the entity seeking any such incentives and not the taxpayers. The ECDC recommended approval of the code amendments and the item is on tonight’s Board agenda for consideration. 3. Trustee Foltyniewicz, Finance Committee Chair, and Scott Niehaus, Village Manager, also attended the ECDC meeting and gave an overview regarding the Village long-range budget picture going forward. Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historical Commission Village of Lombard Page 3 Village Board of Trustees Minutes April 7, 2016 No report VII. Village Manager/Village Board Comments Village Clerk Sharon Kuderna read the following announcement: The Spring Blood Drive is scheduled for Wednesday, April 13 at Yorktown upper level by Carsons from 9:30 am until 1 pm and at the Village Hall from 1:30 pm until 7pm. Heartland Blood Centers is honoring Carol Bauer for her 50 years of service to the Village and community and nearly 25 years of service as the Blood Drive Coordinator. Carol’s dedication and determination to Lombard’s Blood Drives have resulted in Heartland Blood Center collecting almost 14,000 pints of blood - enough blood to help save the lives of nearly 40,000 people in desperate need of blood. Become someone’s hero and a life saver by becoming a blood donor. All donors will be entered into a raffle for an overnight stay at The Westin, Yorktown gift cards and other items and will receive a coupon for a pint of Culver’s frozen yogurt. Health screenings will also be provided. For additional information, please call 630-620-5712. Please join us on April 13th. VIII Consent Agenda . Payroll/Accounts Payable A. 160121 Approval of Accounts Payable For the period ending March 18, 2016 in the amount of $722,443,77. This Payroll/Accounts Payable was approved on the Consent Agenda B. 160124 Approval of Village Payroll For the period ending March 19, 2016 in the amount of $784,074.08. This Payroll/Accounts Payable was approved on the Consent Agenda C. 160125 Approval of Accounts Payable For the period ending March 25, 2016 in the amount of $1,381,730.37. This Payroll/Accounts Payable was approved on the Consent Agenda D. 160136 Approval of Accounts Payable For the period ending April 1, 2016 in the amount of $685,260.11. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) Village of Lombard Page 4 Village Board of Trustees Minutes April 7, 2016 E. 160122 Sale of Surplus Equipment Declaring Village units FP15, ST913, SM948 and an Oce Large Format Printer/Scanner as surplus equipment and authorizing their sale/disposal. Staff requests a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7205 F. 160123 Amending Title 11, Chapter 112, Section 112.13(A) of the Lombard Village Code Increasing the Class "A/B-I" liquor license category by one and granting a liquor license to Topaz RG, LLC d/b/a Babcock's Grove House located at 101 W. St. Charles Road. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7206 Other Ordinances on First Reading G. 160106 Amendments to Chapter 16 of the Village Code - Cost Recovery Recommendation from the Economic and Community Development Committee to approve an Ordinance amending Title I, Chapter 16, Sections 16.01, 16.03 and 16.04 of the Lombard Village Code in regard to cost recovery for economic incentive requests. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ord 7209 Ordinances on Second Reading H. 160108 Title 11, Chapter 112, Sections 112.02 and 112.12(A) - Alcoholic Beverages Amending Title 11, Chapter 112, Sections 112.02 and 112.12(A) in regard to the Class "M" Restaurant Liquor License definition and description. This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7207 Resolutions I. 160105 Cool DuPage Program Recommendation from the Public Works & Environmental Concerns Committee to approve a partnership with DuPage County in the Cool Village of Lombard Page 5 Village Board of Trustees Minutes April 7, 2016 DuPage Program. This Request was approved on the Consent Agenda Enactment No: R 25-16 J. 160115 North Broadway Force Main and Pump Station, Amendment No. 2 Approving Amendment No. 2 to the contract with ESI Consultant, LTD in the amount of $21,590.00 for additional design engineering services. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: R 26-16 K. 160134 Participation in Suburban Tree Consortium Resolution expressing intent to continue participation in the Suburban Tree Consortium for the purchase of parkway trees. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 27-16 L. 160139 Intergovernmental Agreement with the Lombard Park District Resolution authorizing an Intergovernmental Agreement between the Village of Lombard and the Lombard Park District relative to the fireworks display to be held at Madison Meadows Park on July 4, 2016. This Resolution was adopted on the Consent Agenda Enactment No: R 28-16 M. 160140 Resolution Authorizing the Signature of the Village President on an Agreement Relative to the July 4th Fireworks Display Resolution authorizing the Village President to sign an Agreement with the Mad Bomber Fireworks Productions to provide a fireworks display at Madison Meadows Park on July 4, 2016 at a cost of $35,000. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: R 29-16 Other Matters N. 160127 Gasoline and Diesel Fuel Purchase Award of a contract to Buchanan Energy to supply gasoline and diesel fuel to the Village of Lombard as specified in the DuPage County joint purchase fuel contract. This Bid was approved on the Consent Agenda Village of Lombard Page 6 Village Board of Trustees Minutes April 7, 2016 O. 160128 Village Hall and Police Department Generator Improvements Award of a contract to Omega Electric Company, the lowest responsible bid of three (3) bidders, in an amount not to exceed $334,824.29. Bid in compliance with Public Act 85-1295. (DISTRICT #6) This Bid was approved on the Consent Agenda P. 160135 Tree Planting Request for a waiver of bids and award of a contract to Suburban Tree Consortium in an amount not to exceed $243,600.00. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda Q. 160116 DuPage County Joint Purchasing Requisition for Rock Salt 2016-2017 Request for approval to participate in the DuPage County Joint Purchasing Requisition for Rock Salt 2016-2017 winter season. This Request was approved on the Consent Agenda R. 160137 Re-Appointment - Lombard Police Pension Fund Request for concurrence in the re-appointment of Jerry Peterson to the Police Pension Fund Board of Trustees for a two-year term of office until April 2018. This Appointment was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Robyn Pike , to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Absent: 1- Dan Whittington IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions A. 160138 IL Route 53 and Madison Street Intersection Improvements -- Village of Lombard Page 7 Village Board of Trustees Minutes April 7, 2016 Land Transfer Resolutions, 581 West Madison Street (Parcel 2) Authorizing the Village to transfer title to a portion of, and grant a temporary construction easement over a portion of, 581 West Madison, to the Illinois Department of Transportation for the purpose of the construction of an intersection improvement. 1. A Resolution Authorizing the Transfer of Title to Surplus Real Estate Pursuant To 65 ILCS 5/11-76-4.1 (581 West Madison Street) (the "Authorizing Resolution"); (2/3 Vote of the Corporate Authorities is Required to Approve the Resolution); and 2. A Resolution Approving a Contract for the Sale of Surplus Real Estate (581 West Madison Street) (The "Contract Resolution") (2/3 Vote of the Corporate Authorities is Required to Approve the Resolution). (DISTRICTS #1 & #2) A motion was made by Trustee Bill Ware, seconded by Trustee Bill Johnston, that the Resolution Authorizing the Transfer of Title to Surplus Real Estate Pursuant to 65 ILCS 5/11-76.4 (581 West Madison Street) be adopted. The motion carried by the following vote: Aye: 6- Keith Giagnorio, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Absent: 1- Dan Whittington Enactment No: R 30-16, R 31-16 A motion was made by Trustee Robyn Pike, seconded by Trustee Reid Foltyniewicz, that the Resolution Approving a Contract for the Sale of Surplus Real Estate (581 West Madison Street) be adopted. The motion carried by the following vote: Aye: 6- Keith Giagnorio, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Absent: 1- Dan Whittington Enactment No: R 30-16, R 31-16 Other Matters X. Agenda Items for Discussion XI. Executive Session None XII. Reconvene XIII Adjournment . A motion was made by Trustee Bill Johnston, seconded by Trustee Mike Fugiel, that the regular meeting of the President and Board of Trustees of the Village of Lombard Page 8 Village Board of Trustees Minutes April 7, 2016 Village of Lombard held on Thursday, April 7, 2016 in the Board Room of the Lombard Village Hall be adjourned at 7:59 p.m. The motion carried by the following vote: Aye: 5- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Absent: 1- Dan Whittington Village of Lombard Page 9