Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, April 21, 2016 7:30 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes April 21, 2016 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 21, 2016 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:31 p.m. Village Clerk Sharon Kuderna led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Assistant Fire Chief Jerry Howell Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation V. Approval of Minutes A motion was made by Trustee Mike Fugiel, seconded by Trustee Bill Johnston, that the minutes of the regular meeting of April 7, 2016 be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson No report Community Relations Committee - Trustee Robyn Pike, Chairperson No report Village of Lombard Page 1 Village Board of Trustees Minutes April 21, 2016 Economic/Community Development Committee - Trustee Bill Johnston, Chairperson Trustee Bill Johnston, Chairperson of the Economic & Community Development Committee, reported the committee had met and reviewed the following: reviewed and approved a Downtown Improvement and Renovation Grant for the proposed Babcock"s Grove Restaurant at 101 W. St. Charles Road in the amount of $1,936 for signage and lighting improvements; received an overview on the initial Business Visitation Efforts which is part of the Village Business Retention strategy; received an overview on the Community Development technology enhancements for the department relative to enhanced services such as online contractor registration process, electronic Plan Submittal and Plan Review, Instant Building Permits, Field Electronic Inspection Approval and Electronic Plan Storage and Retrieval; received the Lombard Town Centre monthly report; noted that Executive Director Sarah Richardt is leaving to take the position of Director of the Lombard Historical Society and thanked her for her service; welcomed the new LTC Executive Director Sally Ruecking. Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson Trustee Reid Foltyniewicz, Chairperson of the Finance and Administration Committee, reported that the Village Board will host a joint meeting with members of the Finance and Administration Committee at 7 pm on Monday, April 25th in the Community Room to review the Village's proposed Long Range Plan for the budget. He thanked the committee members and staff for their hard work in preparing this document. Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson Trustee Bill Ware, Chairperson of the Public Works and Environmental Concerns Committee, reported the committe had met and reviewed the following: options relative to the recycling of electronics; requested staff to review options with York Township relative to the recycling of electronics; reviewed the Village-Wide Bicycle and pedestrian Master Plan. Board of Local Improvements - Trustee Bill Ware, President Village of Lombard Page 2 Village Board of Trustees Minutes April 21, 2016 No report Lombard Historical Commission No report VII. Village Manager/Village Board Comments Village President Keith Giagnorio wished his friend's daughter Bailey a happy 21st birthday. VIII Consent Agenda . Payroll/Accounts Payable A. 160165 Approval of Village Payroll For the period ending April 2, 2016 in the amount of $830,026.39. This Payroll/Accounts Payable was approved on the Consent Agenda B. 160166 Approval of Accounts Payable For the period ending April 8, 2016 in the amount of $1,910,932.94. This Payroll/Accounts Payable was approved on the Consent Agenda C. 160167 Approval of Accounts Payable For the period ending April 15, 2016 in the amount of $831,512.71. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 160172 800 E. Roosevelt Road - Noon Whistle Brewing Special Event Amending Title 11, Chapter 112, Section 112.18(B) of the Lombard Village Code with regard to alcoholic beverages, providing for the sale and consumption of beer in connection with a temporary event (Summerfest) located at 800 E Roosevelt Road. (DISTRICT #6) Enactment No: Ord 7208 Other Ordinances on First Reading Ordinances on Second Reading E. 160106 Amendments to Chapter 16 of the Village Code - Cost Recovery Recommendation from the Economic and Community Development Committee to approve an Ordinance amending Title I, Chapter 16, Village of Lombard Page 3 Village Board of Trustees Minutes April 21, 2016 Sections 16.01, 16.03 and 16.04 of the Lombard Village Code in regard to cost recovery for economic incentive requests. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ord 7209 Resolutions Other Matters F. 160151 FY2016 Concrete Rehabilitation and Utility Cuts Patching Award of a contract to Triggi Construction, Inc., the lowest responsible bidder of five (5) bids, in the amount of $623,623.90. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda G. 160156 North Broadway Interim Pump Station, Generator Request for a waiver of bids and award of a contract to Cummins NPower in an amount not to exceed $99,827.00 for the purchase of one generator. Public Act 85-1295 does not apply. (DISTRICT #5) This Bid was approved on the Consent Agenda H. 160157 North Broadway Interim Pump Station, Control Cabinet Request for a waiver of bids and award of a contract to Flolo Corporation in an amount not to exceed $98,282.00 for the purchase of one pump station control cabinet. Public Act 85-1295 does not apply. (DISTRICT #5) This Bid was approved on the Consent Agenda I. 160159 North Broadway Interim Pump Station, Control Building Request for a waiver of bids and award of a contract to Huffcutt Concrete in an amount not to exceed $32,500.00 for the purchase, construction and delivery of a new prefabricated pump station control building. Public Act 85-1295 does not apply. (DISTRICT #5) This Bid was approved on the Consent Agenda J. 160160 North Broadway Interim Pump Station, Dewatering Pump Request for a waiver of bids and award of a contract to Xylem Water Solutions, Inc. in an amount not to exceed $88,829.13 for the purchase of one station pump and associated draft tubes and accessories. Public Act 85-1295 does not apply. (DISTRICT #5) This Bid was approved on the Consent Agenda K. 160161 North Broadway Interim Pump Station, Ultra-Sonic Meter Install Village of Lombard Page 4 Village Board of Trustees Minutes April 21, 2016 Request for a waiver of bids and award of a contract to RJN Group in an amount not to exceed $24,150.00 for the purchase, installation and startup of a new ultra-sonic meter. Public Act 85-1295 does not apply. (DISTRICT #5) This Bid was approved on the Consent Agenda L. 160162 Utility Bill Printing & Mailing Services Request for a waiver of bids and approval to extend a contract with Business Ink, Co. (formerly Cash Cycle Solutions) starting June 17, 2016 for a period of three (3) years. Public Act 85-1295 does not apply. This Bid was approved on the Consent Agenda M. 160163 2016 Sewer Lining Award of a contract to Insituform Technologies USA, LLC, the lowest responsible bidder of four (4) bids, in the amount of $53,832.00. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda N.. 160164 2016 Sewer Cleaning and Televising Award of a contract to Pipe-View LLC, the lowest responsible bidder of four (4) bids, in the amount of $47,830.00. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda O. 160168 IL Route 53 Storm Water Pump Station Improvements Recommendation from staff to reject all bids, waive bidding and proceed with negotiations with all six (6) bidders. (DISTRICT #1) This Bid was approved on the Consent Agenda P. 160169 Fire Hydrant Painting Award of a contract to Continental Construction Company, the lowest responsible bidder of six (6) bids, in an amount not to exceed $50,000.00. Bid in compliance with Public Act 85-1295. This Bid was approved on the Consent Agenda Q. 160170 Highland Avenue Valve Vault Shed A staff recommendation to reject bids. (DISTRICT #3) This Bid was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Bill Johnston, to Approve the Consent Agenda The motion carried by the following vote Village of Lombard Page 5 Village Board of Trustees Minutes April 21, 2016 Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Robyn Pike , seconded by Trustee Dan Whittington, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 21, 2016 be recessed to Executive Session at 7:41 p.m. for the purpose of discussion of Setting the Price for the Sale or Lease of Property Owned by the Village and Collective Negotiating Matters. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 21, 2016 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 8:25 p.m. 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware XIII Adjournment . A motion was made by Trustee Bill Ware, seconded by Trustee Reid Foltyniewicz, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 21, 2016 in the Board Room Village of Lombard Page 6 Village Board of Trustees Minutes April 21, 2016 of the Lombard Village Hall be adjourned at 8:25 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Village of Lombard Page 7