Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, July 21, 2016 7:30 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes July 21, 2016 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, July 21, 2016 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:30 pm. Chief of Police Ray Byrne led the Pledge of Allegiance. II. Roll Call 7 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware 1 - Robyn Pike Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Interim Fire Chief Patrick Gericke Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation 160313 Recognition - Glenbard East Girls' Soccer Team Village President Giagnorio called Kent Overby, the Glenbard East Varsity Girls' Soccer Coach, to the front. President Giagnorio presented a Certificate to the coach and team for their accomplishments. Kent Overby noted that the Glenbard East High School Varsity Girls Soccer Team had competed and won third place in the State Championship Competition. He asked the team to come forward. Dana Plakey spoke about the soccer team and thanked the Village. V. Approval of Minutes A motion was made by Trustee Bill Johnston, seconded by Trustee Dan Whittington, that the minutes of the Special Meeting of April 25, 2016; the Village of Lombard Page 1 Village Board of Trustees Minutes July 21, 2016 minutes of the regular meeting of June 16, 2016 and the minutes of the Special Meeting of June 30, 2016 be approved. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware Absent: 1- Robyn Pike VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson No report Community Relations Committee - Trustee Robyn Pike, Chairperson No report Economic/Community Development Committee - Trustee Bill Johnston, Chairperson Trustee Bill Johnston, Chairperson of the Economic and Community Development Committee, reported the committee had met. At the July ECDC meeting the Committee discussed the Lombard Town Centre Strategic Plan. He noted that he was pleased that LTC was taking time to plan for their future and the important role they have with downtown. Downtown Lombard is thriving thanks to the hard work of our businesses, Village staff and LTC. The ECDC will consider their 2017 funding request at the August 8 meeting. The ECDC also began a review of perimeter window lighting for commercial businesses and discussed various options the Committee may want to consider. This will be discussed at further meetings. Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson Trustee Bill Ware, Chairperson of the Public Works and Environmental Concerns Committee, reported the committee met. He noted that staff will be adding signage and striping in accordance with Village of Lombard Page 2 Village Board of Trustees Minutes July 21, 2016 the Bike and Pedestrian Master Plan and wanted residents to be alerted to the changes. Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historical Commission No report VII. Village Manager/Village Board Comments Trustee Reid Foltyniewicz thanked Officer Sohr and canine partner Chico for recently visiting the First Church. He expressed appreciation to all of the men and women who wear the uniform and protect our communities every day of every year. He spoke of perception with recent incidents in other towns and other states and praised our local Police Officers. He read the Police Officer's Prayer. President Giagnorio spoke of the ceremony prior to the Board meeting where three new Police Officers and four new Firefighters were sworn in and three Police Officers were promoted. He expressed appreciation to our Police Officers, Firefighters and our Public Works employees and encouraged everyone to respect these individuals who serve and protect the community every day and provide so many services to the residents. VIII Consent Agenda . Payroll/Accounts Payable A. 160276 Approval of Village Payroll For the period ending June 11, 2016 in the amount of $840,999.05. This Payroll/Accounts Payable was approved on the Consent Agenda B. 160277 Approval of Accounts Payable For the period ending June 17, 2016 in the amount of $1,365,247.23. This Payroll/Accounts Payable was approved on the Consent Agenda Village of Lombard Page 3 Village Board of Trustees Minutes July 21, 2016 C. 160281 Approval of Accounts Payable For the period ending June 24, 2016 in the amount of $1,730,229.32. This Payroll/Accounts Payable was approved on the Consent Agenda D. 160289 Approval of Village Payroll For the period ending June 25, 2016 in the amount of $829,093.97. This Payroll/Accounts Payable was approved on the Consent Agenda E. 160290 Approval of Accounts Payable For the period ending July 1, 2016 in the amount of $510,565.56. This Payroll/Accounts Payable was approved on the Consent Agenda F. 160300 Approval of Accounts Payable For the period ending July 8, 2016 in the amount of $1,921,754.22. This Payroll/Accounts Payable was approved on the Consent Agenda G. 160316 Approval of Village Payroll For the period ending July 9, 2016 in the amount of $899,190.56. This Payroll/Accounts Payable was approved on the Consent Agenda H. 160317 Approval of Accounts Payable For the period ending July 15, 2016 in the amount of $628,419.88. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) I. 160296 Glenbard Wastewater Authority Facility Improvement Project Approval of an ordinance confirming and supporting a loan to the Glenbard Wastewater Authority from the IEPA Water Pollution Control Loan Program for the 2016 Facilities Improvement project. Staff requests a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7241 J. 160242 Amendments to Village Code: Chapter 32 - Repeal Electrical Commission/Merge with Board of Building Appeals Recommendation from the Economic and Community Development Committee to approve an ordinance repealing in their entirety the Electrical Commission Ordinance of Title 3, Chapter 32, Sections 32.065, 32.066, 32.067 and 32.068 of the Lombard Village Code. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Village of Lombard Page 4 Village Board of Trustees Minutes July 21, 2016 Enactment No: Ordinance 7242 K. 160248 PC 16-10: 550 E. 22nd Street Recommendation from the Plan Commission to approve a conditional use for a planned development for a twenty-six (26) unit attached single-family (townhouse) development with the following companion conditional use and deviation, as follows: 1. A conditional use from Section 155.208(C) to allow for more than one (1) building on a lot of record; 2. A deviation from Section 155.409(F)(3)(d) for a rear yard setback of nine (9) feet where thirty (30) is required, for the northernmost building abutting the stormwater detention outlot; and 3. Approve a Major Plat of Subdivision. (DISTRICT # 3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7243 L. 160249 PC 16-11: 211 E. Roosevelt Road; Pita Pita Recommendation from the Plan Commission to grant a conditional use, pursuant to Section 155.417(G)(2)(a)(v) of the Lombard Zoning Ordinance, to allow outside service areas (outdoor dining) for the subject property located within the B4APD Roosevelt Road Corridor District and a deviation from Section 153.505(B)(19)(b)(i)(a) of the Lombard Sign Ordinance to increase the maximum allowable area of a wall sign from thirty-five (35) square feet to fifty-two (52) square feet in the B4APD Roosevelt Road Corridor District, Planned Development. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7244 M. 160250 PC 16-12: 611 E. Butterfield Road - Sam’s Club Planned Development Amendment Recommendation from the Plan Commission to approve major changes to the Sam’s Club Planned Development (as set forth in Ordinances 7201 and 7202) for the subject properties located within the B3PD Community Shopping Planned Development District. The petition amends the relief granted as part of the original planned development approval and consisting of: a. Pursuant to Section 155.504(A)(4), approve a site plan modification to relocate the building approximately sixteen (16) feet to the north of the previously approved location, with an alternate configuration for the proposed truck dock; b. To provide for an overhead customer loading canopy, a deviation from Section 155.415 (F)(4) to reduce the minimum rear yard setback between the NiCor property and the proposed Lot 1 of the Sam’s Club Village of Lombard Page 5 Village Board of Trustees Minutes July 21, 2016 final plat of resubdivision from thirty feet (30’) to five feet (5’); c. A further variation from Section 155.210 (D)(1) to allow for a modified location for the bale and pallet storage area located within the corner side yard; d. Pursuant to 155.415(C)(9), grant conditional use approval of an alternate site plan for the fuel center; e. Pursuant to 155.603 (C)(2), provide for more than two cargo containers on the property during the construction period; and f. Approve the submitted site plans and exhibits as the approved site plan for the proposed development, as amended and as applicable. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7245 N. 160251 PC 16-13: 1101 N. DuPage Avenue, Everest Snow Management Recommendation from the Plan Commission to grant a conditional use, pursuant to Section 155.420(C)(11) of the Lombard Zoning Ordinance, to allow for a contractors, architects, and engineers equipment and material storage yards, and a variation from Section 155.420(L)(2) of the Lombard Zoning Ordinance, to allow for stored materials to be visible above the fence. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7246 O. 160252 ZBA 16-03: 113 Regency Drive Recommendation from the Zoning Board of Appeals to approve a variation from Section 155.409(F)(2)(c) of the Lombard Zoning Ordinance to reduce the required rear yard setback from thirty feet (30’) to twenty five feet (25’) for the subject property located within the R4PD Limited General Residence Zoning District Planned Development. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7247 P. 160293 Tandem Axle Dump Truck Purchase Award of a contract to JX Peterbilt in the amount of $210,737.66 for the purchase of a Tandem Axle Dump Truck with salt spreader, front plow and wing plow; and approving an ordinance declaring Village unit ST328 as surplus equipment and authorizing its sale. Bid in compliance with Public Act 85-1295. Staff is requesting a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Village of Lombard Page 6 Village Board of Trustees Minutes July 21, 2016 Enactment No: Ordinance 7248 Q. 160294 Service Truck with Crane Purchase Award of a contract to Rosche Ford, the lowest responsible bidder of four (4) bids, in the amount of $129,351.00; and approval of an ordinance declaring Village unit WP421 and one seized vehicle (2005 Honda Civic) as surplus equipment and authorizing their sale. Bid in compliance with Public Act 85-1295. Staff requests a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7249 Q-2. 160302 PC 16-14: 523 E. Roosevelt Road; Pioneer Day Care Requests that the Village grant a conditional use, pursuant to Section 155.417(G)(2)(b)(v) of the Zoning Ordinance, to allow for a day care center located within the B4APD Roosevelt Road Corridor District, Planned Development. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7250 Q-3. 160323 Title 11, Chapter 121, Section 121.03(A)(2) - Number of Taxicab Business Licenses Amending Title 11, Chapter 121, Section 121.03(A)(2) decreasing the number of Taxicab Business Licenses from thirteen (13) to eleven (11) to reflect the voluntary non-renewal of taxicab licenses by Suburban Yellow Taxi LLC and City Suburban Dispatch Inc. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7251 Other Ordinances on First Reading R. Ordinance Amending Title XI, Chapter 121, Section 121.08 of the Lombard Village Code - Taxi Subsidy Program (this item has been moved to IX-d2) Ordinances on Second Reading Resolutions S. 160202 Adoption of Additions and Amendments to the Village of Lombard Financial Policies Recommendation of the Finance & Administration Committee to Village of Lombard Page 7 Village Board of Trustees Minutes July 21, 2016 approve proposed additions and amendments to the Village Financial Policies. This Resolution was adopted on the Consent Agenda Enactment No: R 49-16 T. 160280 Transmission Main, Change Order No. 1 Reflecting an increase to the contract with Swallow Construction in the amount of $63,774.05. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: R 50-16 U. 160297 Acceptance of Public Improvements - Sanitary Sewer at 1907-1915 S. Main Street Resolution to accept the sanitary sewer at 1907-1915 S. Main Street. (DISTRICT #3) This Resolution was adopted on the Consent Agenda Enactment No: R 51-16 V. 160299 Letter of Intent to Participate in the DuPage Judicial Information System (DuJIS) Resolution authorizing the signature of the Village President on a Letter of Intent to participate in the countywide CAD/RMS DuPage Judicial Information System (DuJIS) providing for a uniform dispatching and records management system to all law enforcement and fire agencies in DuPage County. This Resolution was adopted on the Consent Agenda Enactment No: R 52-16 W. 160308 Roosevelt and Finley Intersection Improvements Approving a contract with Christopher B. Burke Engineering in an amount not to exceed $231,946.00 for design engineering services. (DISTRICT #2) This Resolution was adopted on the Consent Agenda Enactment No: R 53-16 W-2. 160322 Intergovernmental Agreement with Glenbard Township High School District #87 Resolution authorizing an Agreement between the Village of Lombard and Glenbard Township High School to provide Paramedic services during football games held at the school. (DISTRICT #2) This Resolution was adopted on the Consent Agenda Enactment No: R 54-16 Village of Lombard Page 8 Village Board of Trustees Minutes July 21, 2016 Other Matters X. 160279 Highland Avenue Valve Vault Shed Award of a contract to Reinert Structures, Inc., the lowest responsible bidder of two (2) bids received, in the amount of $104,400.00. Bid in compliance with Public Act 85-1295. (DISTRICT #3) This Bid was approved on the Consent Agenda Y. 160284 North Broadway Interim Pump Station & Force Main Staff recommendation to reject all bids and to incorporate this project with the Gatz Pond Outfall project in 2017. (DISTRICT #5) This Bid was approved on the Consent Agenda Z. 160286 Community Room Remodel FM18-04 Request for a waiver of bids and award of a contract to Con-Temp Cabinets, the lowest proposal of three (3) proposals submitted, in the amount of $20,442.00. Public Act 85-1295 does not apply. (DISTRICT #6) This Bid was approved on the Consent Agenda AA. 160291 FY2016 Sewer Lateral Lining Project Request for a waiver of bids and extension of a contract for Musson Brothers, Inc., in an amount not to exceed $30,000.00. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda BB. 160292 Approval of Building Inspection Consultant Services - B&F Construction Code Services Request for a waiver of bids and approval of utilization of B&F Construction Code Services to perform building inspection activities on behalf of the Village at a rate not to exceed $80.00 per hour for the remainder of the 2016 calendar year. This Bid was approved on the Consent Agenda CC. 160307 Fire Station Wireless Request for a waiver of bids and award of a contract to Entre Solutions II in the amount of $23,287.00 to install the high speed wireless network connecting both fire stations to the Village Hall. Public Act 85-1295 does not apply. This Bid was approved on the Consent Agenda DD. 150372 National Citizen Survey The Village Board of Trustees approved hiring the National Research Center to facilitate the National Citizen Survey to 3,000 randomly Village of Lombard Page 9 Village Board of Trustees Minutes July 21, 2016 selected Lombard residences. The Committee will review the custom questions and will help develop the final questions. This Request was approved on the Consent Agenda EE. 160298 Plat of Easement - 1907-1915 S. Main Street Motion to approve a Plat of Easement providing sanitary sewer on the properties located at 1907-1915 S. Main Street. (DISTRICT #3) This Request was approved on the Consent Agenda FF. 160304 Plat of Easement Abrogation - 625 E. Butterfield Road (Sam’s) Motion approving a Plat of Easement Abrogation to release the existing easements that are currently in place on the property at 625 E. Butterfield Road. (DISTRICT #3) This Request was approved on the Consent Agenda GG. 160305 Temporary Event - The Roomplace Tent Sale Request for a time extension regarding a temporary special event permit for The Roomplace Tent Sale to take place from August 16 to 22, 2016. (DISTRICT #3) This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Mike Fugiel, to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware Absent: 1- Robyn Pike IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) A. 160309 Amending Title 11, Chapter 112, Section 112.13(A) of the Lombard Village Code Revising the Class "C" liquor license category by terminating a Class "C" liquor license to Omega Restaurant Ltd d/b/a Omega Restaurant and granting a Class "C" liquor license to Omega Lombard by Gail, LLC d/b/a Gail's Carriage Cafe located at 2300 S. Highland Avenue. (DISTRICT #3) A motion was made by Trustee Bill Ware, seconded by Trustee Bill Johnston, that the Ordinance amending Title 11, Chapter 112, Section 112.13(A) of the Lombard Village Code be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Village of Lombard Page 10 Village Board of Trustees Minutes July 21, 2016 Aye: 4- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware Abstain: 1- Dan Whittington Absent: 1- Robyn Pike Enactment No: Ordinance 7252 B. 160311 Amending Title 11, Chapter 112 of the Lombard Village Code Adding a new Class "GG" liquor license category and issuing a Class "GG" liquor license to Target Corporation d/b/a Target Store T-1024 located at 60 Yorktown Shopping Center (DISTRICT #3) President Giagnorio noted that this is the only Target store in the area that did not offer the sale of alcohol. A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Bill Johnston, that the Ordinance amending Title 11, Chapter 112 of the Lombard Village Code be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 4- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware Abstain: 1- Dan Whittington Absent: 1- Robyn Pike Enactment No: Ordinance 7253 C. 160312 Title 11, Chapter 112, Section 112.12(A) - Alcoholic Beverages Amending Title 11, Chapter 112, Section 112.12(A) adding language to the Class "O" liquor license category allowing the packaged sales of beer and wine to patrons of the hotel. Trustee Fugiel noted that this request was for Embassy Suites. A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Mike Fugiel, that the Ordinance amending Title 11, Chapter 112, Section 112.12(A) be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 4- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware Abstain: 1- Dan Whittington Absent: 1- Robyn Pike Enactment No: Ordinance 7254 Other Ordinances on First Reading Village of Lombard Page 11 Village Board of Trustees Minutes July 21, 2016 D. 160085 Ordinance Amending Title IX, Chapter 98, Section 98.1(B)(1) of the Lombard Village Code in Regard to the Tax on the Gross Receipts of Places for Eating Recommendation of the Finance & Administration Committee to approve an ordinance amending Title IX, Chapter 98, Section 98.1(B) (1) of the Lombard Village Code relative to a proposed 1% increase in the Places for Eating Tax. Trustee Foltyniewicz, Chairperson of the Finance and Administration Committee, spoke about the Village's Standing Committees. He noted that the six committees are comprised of eight Village residents who volunteer their time and talent, make some difficult decisions and then forward recommendations to the Village Board for review. Each standing committee is chaired by a Village Trustee. The Finance and Administration Committee members have dedicated a lot of time and made some difficult decisions in an attempt to balance the proposed budget for FY 2017. He thanked the members, the staff and the Village Board for their hard work focusing on balancing the budget for FY 2017. He noted the Finance and Administration Committee has been working on the FY 2017 budget since November of 2015 and wanted to take a pro-active approach knowing in advance that there was a proposed budget deficit that they needed to address. They wanted to face the challenges, find ways to cut expenses as well as increase revenues. He spoke of unfunded State mandates affecting the Village budget, worker's compensation claims and discretionary versus non-discretionary expenses. He noted the State is still operating without an approved budget. The committee members wanted to make solid decisions for the future of the Village and wanted to make the correct recommendations to the Village Board. The committee members did not want to just make budget cuts including jobs, but wanted to take a 50-50 approach - reduce spending by 50% and increase revenues by 50%. They reviewed a lot of options including raising taxes, even though the Village Board did not want to raise taxes. The committee did not want to recommend a forced tax on residents; did not want to re-instate Village vehicle stickers; did not want to recommend allowing video gaming in the community as that was not received well by residents when discussed two years ago; did not want to add an entertainment tax on television and the Internet. The committee recommended increasing the Places for Eating Tax by 1% for the following reasons: this is not a mandatory tax on residents; the majority of this tax is paid by non-residents who dine in the community; approximately 65% of this tax is paid by non-residents with the large number of restaurant options along Roosevelt Road and Butterfield Road; people traveling through Lombard would pay the tax; this is not a forced tax, but more of a luxury tax based on the fact that people choose to dine out, but are not forced to do so; the funds generated would help offset the budget Village of Lombard Page 12 Village Board of Trustees Minutes July 21, 2016 deficit and part of the monies generated would be saved for a rainy day; people would not opt to eat in another community for the additional 1% or one penny on each dollar; no one likes to raise taxes or see taxes raised; a tough decision had to be made. The Finance and Administration Committee and Village Board held a special meeting in April to review the suggested recommendations. The recommendations were also sent to other Standing Committees so that those resident members of those committees could also review the proposed suggestions and make recommendations to the Finance Committee and Village Board. Staff also provided presentations to various organizations such as the Chamber of Commerce, Lombard Town Centre, the Kiwanis, the Lions Club, and the Rotary. He noted this has been a long and diligent process; one that has not just been rushed through, but one that was thoroughly reviewed and one that was clearly open and transparent. The Committee stressed that they wanted to make sure before making any recommendations that nothing had been overlooked and that all options have been thoroughly reviewed based on the non-home rule status of the Village. Village Manager Scott Niehaus felt the Finance Committee had done an exceptional job; that the proposed ordinance is on first reading; that second reading of the ordinance would be scheduled for August 18th; that communication has been open and transparent; that the tax would not take affect until January 1, 2017; that a meeting with all restaurant owners has been scheduled for August 1st. Trustee Mike Fugiel noted that Lombard was not the only town with a Places for Eating Tax; that tax has been in place and not raised since it was adopted; that there are towns with a higher Places for Eating Tax than Lombard; Villa Park has a 1.5% Places for Eating Tax and Hanover Park has a 3% Places for Eating Tax; spoke of unfunded mandates on communities, non-home rule status and that the Hotel/Motel tax cannot be used for General Fund purposes; felt this tax would not need to be increased in the near future. Trustee Reid Foltyniewicz spoke of the various choices of .5% versus 1%, etc. and the costs incurred by restaurants relative to changing their equipment and cash registers to reflect the increase. The committee felt the 1% was the best option. Trustee Whittington noted the Village would not look at raising the tax again in the near future. Trustee Bill Johnston stated that no one likes additional taxes, and that every time there is an increase, the restaurant owners need to update their software accordingly. He felt this was the best option and thanked the Committee, Board and staff. President Keith Giagnorio thanked Trustee Foltyniewicz, the Committee and staff for the long and arduous task of focusing on the deficit and how to best address it. He felt this recommendation was the best of the worst in that no increase is good, but this recommendation appeared to be be the best based on the fact that it Village of Lombard Page 13 Village Board of Trustees Minutes July 21, 2016 is not a forced tax, but one of choice. He noted the Village Board would not be acting on this matter on second reading until August. He thanked the Committee for focusing on a balanced budget for FY 2017. A motion was made by Trustee Bill Johnston, seconded by Trustee Reid Foltyniewicz, that the ordinance amending Title IX, Chapter 98, Section 98.1(B) (1) of the Lombard Village Code in regard to the Tax on Gross Receipts of Places for Eating be passed on first reading. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware Absent: 1- Robyn Pike Enactment No: Ordinance 7262 D-2. 160314 Ordinance Amending Title XI, Chapter 121, Section 121.08 of the Lombard Village Code - Taxi Subsidy Program Ordinance amending the Lombard Village Code implementing a phased elimination of the Taxi Subsidy Program. Trustee Reid Foltyniewicz, Chairperson of the Finance and Administration Committee, spoke about the Finance and Administration Committee members reviewing various options and services and ways of cutting expenses to help balance the proposed FY 2017 budget. He noted the Committee did not want to just raise taxes and felt a dollar-for-dollar approach was the best; that the Village needed to focus on core services; that nothing was too big or too small; that all items should be reviewed; some positions had been frozen since January; delaying hiring and filling positions resulted in savings to the Village; when an employee retires, the position will be reviewed to see if the position will be filled or eliminated; what are the core services of the Village - Police, Fire, Public Works and Community Development; the core services were all funded. He spoke of the Taxi Subsidy Program: $5 would purchase $26 worth of taxi coupons; is susidizing transportation a core service; many other agencies also provide transportation options to seniors and disabled individuals including York Township, Beacon Hill, Lexington as well as friends, neighbors and relatives; met with residents at Beacon Hill relative to the Taxi Subsidy Program; no one likes to cut programs or raise taxes; recommendation of Finance Committee to cut the Taxi Subsidy Program. Trustee Bill Johnston indicated that there is overlap in this service that is provided to seniors and disabled individuals; in tightening purse strings, this was recommended; Village can provide list of other agencies that provide services. Village of Lombard Page 14 Village Board of Trustees Minutes July 21, 2016 President Keith Giagnorio felt the Finance Committee, staff and Village Board looked at a lot of options and tried to find the least intrusive way to make cuts. Village Manager Scott Niehaus indicated that this item is on first reading with second reading of the ordinance on August 18th. The program costs $40,000 or 5% of the $800,000 deficit; the taxi cab coupon books would be sold through the end of the year; the coupon books would be honored through 2017; the 50-50 proposal is a dollar raised in revenues also means a dollar cut in expenses; this program is one of many the Finance Committee reviewed. Trustee Bill Ware indicated his mother is a Lexington and they provide transportation for residents for shopping, outings and other events. Trustee Dan Whittington suggested that this information be published in the Pride newsletter. Trustee Reid Foltyniewicz noted that when staff is selling coupons books, residents will be informed of the elimination of the program and be provided information on alternate transportation opportunities. The outreach process has already begun. A motion was made by Trustee Mike Fugiel, seconded by Trustee Bill Ware, that the Ordinance amending Title XI, Chapter 121, Section 121.08 of the Lombard Village Code relative to the Taxi Subsidy Program be passed on first reading. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware Absent: 1- Robyn Pike Enactment No: Ordinance 7263 Ordinances on Second Reading Resolutions E. 160273 Sale of Real Property - 581 W. Madison Street (Amended) Approving the transfer of title and sale of surplus property located at 581 W. Madison Street. There is one (1) resolution for this item which must be approved by a 2/3rds of the Corporate Authorities. 1. A Resolution Approving an Addendum to a Contract for the Sale of Surplus Real Estate (581 W. Madison Street). (DISTRICT #3) A motion was made by Trustee Dan Whittington, seconded by Trustee Reid Foltyniewicz, that the Resolution approving an Addendum to a Contract for the sale of surplus real estate (581 W. Madison Street) be adopted. The motion carried by the following vote: Village of Lombard Page 15 Village Board of Trustees Minutes July 21, 2016 Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware Absent: 1- Robyn Pike Enactment No: R 47-16, R 48-16, R 55-16 Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Bill Johnston, seconded by Trustee Dan Whittington, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, July 21, 2016 in the Board Room of the Lombard Village Hall be recessed to Executive Session for the purpose of discussion of Collective Negotiating Matters at 8:30 p.m. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware Absent: 1- Robyn Pike XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, July 21, 2016 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 8:50 p.m. 7 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware 1 - Robyn Pike XIII Adjournment . A motion was made by Trustee Dan Whittington, seconded by Trustee Bill Ware, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, July 21, 2016 in the Board Room of the Lombard Village Hall be adjourn at 8:51 p.m. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Bill Ware Absent: 1- Robyn Pike Village of Lombard Page 16