Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, September 1, 2016 7:30 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes September 1, 2016 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, September 1, 2016 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:31 p.m. Village Manager Scott Niehaus led the Pledge of Allegiance. II. Roll Call 7 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware 1 - Mike Fugiel Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Deputy Chief of Police Roy Newton Interim Fire Chief Pat Gericke Assistant Village Manager Nicole Aranas Human Resources Director Kathy Dunne Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation V. Approval of Minutes A motion was made by Trustee Dan Whittington, seconded by Trustee Bill Johnston, that the minutes of the regular meeting of the Village Board of Trustees of August 18, 2016 be approved. The motion carried by the following vote: Aye: 5- Dan Whittington, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Absent: 1- Mike Fugiel VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson No report Village of Lombard Page 1 Village Board of Trustees Minutes September 1, 2016 Community Relations Committee - Trustee Robyn Pike, Chairperson No report Economic/Community Development Committee - Trustee Bill Johnston, Chairperson No report Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historical Commission No report VII. Village Manager/Village Board Comments Village Clerk Sharon Kuderna read the following announcements Have a safe Labor Day weekend. Remember - do not drink and drive and do not text or use your cell phone unless it is a hands-free phone. Enforcement is stepped up on holiday weekends. The Village Hall will be closed on Monday, September 5th in observance of the Labor Day holiday. The Lombard Fire Department invites residents to join in a brief ceremony, a moment of silence and an open house from 8:30 am until 12:00 pm on Sunday, September 11th. The ceremony will begin at 8:45 am in front of Fire Station 45, 50 E. St. Charles Road remembering and reflecting on the tragedy of September 11, 2001. Village of Lombard Page 2 Village Board of Trustees Minutes September 1, 2016 The Village of Lombard We Remember 9-11 Blood Drive will be held on Wednesday, September 14 from 9:30 am until 1pm at Yorktown and from 1:30 pm until 7pm at the Village Hall. Donors will receive a coupon for a pint of frozen custard from Culver’s and be entered into a drawing for a Yorktown gift card. The search is on for the Senior Man and the Senior Woman of the Year. We are encouraging Lombard residents to nominate a senior they know who personifies Lombard Pride. The award aims to celebrate the accomplishments of seniors who are active in the Lombard community. Nominees must have a Lombard mailing address and be 65 years of age or older. Nominations must include a brief statement, 50 words or less, on why the senior should be considered for this award as well as a short biography of the person. Nominations may be dropped off at Village Hall at 255, E. Wilson Ave., or emailed to communications@villageoflombard.org <mailto:communications@villageoflombard.org>, by Friday, September 9th. The winners will be selected by the Village’s Community Relations committee and will receive the Village President’s Award along with a gift certificate to a local restaurant. The “Senior of the Year” award winner will also be honored by riding in the 2017 Lilac Time Parade. For questions please call (630)620-5718. VIII Consent Agenda . Village Manager Scott Niehaus asked that Consent item L, the Yorktown Commons Utility/Incentive Agreement, be pulled from the agenda at this time due to some of the exhibits needing further clarification relative to legal descriptions. This item will be added to the September 15th Village Board agenda. It was moved by Trustee Bill Ware and seconded by Trustee Reid Foltyniewicz that Consent Item L be removed from the Village Board Agenda. Upon roll the following were Ayes: Ware, Whittington, Foltyniewicz, Johnston, and Pike Nays: None Motion Carried Village of Lombard Page 3 Village Board of Trustees Minutes September 1, 2016 Payroll/Accounts Payable A. 160361 Approval of Village Payroll For the period ending August 6, 2016 in the amount of $1,120.00. B. 160362 Approval of Accounts Payable For the period ending August 19, 2016 in the amount of $2,232,746.16. This Payroll/Accounts Payable was approved on the Consent Agenda C. 160368 Approval of Village Payroll For the period ending August 20, 2016 in the amount of $784,009.69. This Payroll/Accounts Payable was approved on the Consent Agenda D. 160369 Approval of Accounts Payable For the period ending August 26, 2016 in the amount of $1,773,601.79. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) E. 160372 IEPA Public Water Supply Loan Program Authorizing the signatures of the Village President and Village Clerk on documents required for the application for funding through the IEPA Public Water Supply Loan Program for additional funds for the completion of the Roosevelt Road Watermain Lining Project (Phase I & II) and the Water Transmission Main Project. Staff is requesting a waiver of first reading. (DISTRICTS #2 & #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7264 F. 160371 Sale of Surplus Equipment Declaring Village unit #BD14 as surplus equipment and authorizing its sale at public auction. Staff is requesting a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7265 G. 160330 128-132 W. St. Charles Road Request from the Historic Preservation Commission to approve Landmark Site Designation for 128-132 W. St. Charles Road pursuant to Title 3, Chapter 32, Section 32.079 of the Lombard Village Code. (DISTRICT #1) Village of Lombard Page 4 Village Board of Trustees Minutes September 1, 2016 This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7266 H. 160363 Tax Levy Ordinance/Special Service Area Number Three Ordinance establishing the 2016 Tax Levy for Special Service Area Number Three based on estimates provided by the Illinois Department of Transportation and the Finance Department. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7267 I. 160367 Ordinance Repealing Ordinance No. 7225, IEPA Public Water Supply Loan Ordinance repealing Ordinance No. 7225, adopted June 16, 2016 with regard to authorizing the Village of Lombard to borrow funds from the IEPA Public Water Supply Loan program. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7268 Other Ordinances on First Reading Ordinances on Second Reading J. 160303 PC 16-15: 331 W. Madison Street (CPSA) Recommendation from the Plan Commission to approve a conditional use to allow for an expansion of a Private Elementary, Middle and High School, in the R2 Single-Family Residence District; and approval of a conditional use for a planned development with a companion variation from Section 155.508 (C) (7), reducing the minimum required open space to 50% where a minimum of 62.5% is required for planned developments. (DISTRICT #6) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7269 Resolutions K. 160365 Hill Avenue Bridge, Revised Local Public Agency Agreement for Federal Participation Resolution approving Amendment No. 4 to the Local Public Agency Agreement for Federal Participation, Phase II, Preliminary Engineering adding "Maximum FHWA(STP-Br) Participation Not to Exceed $179,068". (DISTRICT #1) Village of Lombard Page 5 Village Board of Trustees Minutes September 1, 2016 This Resolution was adopted on the Consent Agenda Enactment No: R 62-16 Other Matters L. 160112 Yorktown Commons Utility/Incentive Agreement Recommendation from the Economic and Community Development Committee for approval for a Utility/Incentive Agreement for the Yorktown Commons Planned Development to address proposed infrastructure enhancements. (DISTRICT #3) M. 160366 St. Pius Fall Fest Special Event Request for a Temporary Special Event Permit for the St. Pius Fall Fest to be located in their parking lot from September 16 thru September 19, 2016. (DISTRICT #6) This Request was approved on the Consent Agenda N. 160355 Appointments and Re-appointments Request for concurrence in the appointment of Jenelle Hardtke to the Community Relations Committee to fill a vacancy created by the resignation of Lisa Biegalski for a term until 2017; re-appointment of Marty Bourke to the Plan Commission for a four year term of office until 2020 and re-appointment of Raymond Bartels to the Zoning Board of Appeals for a five year term of office until 2021. This Appointment was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Dan Whittington, seconded by Trustee Bill Ware, to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Dan Whittington, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Absent: 1- Mike Fugiel IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) A. 160370 800 E. Roosevelt Road - Noon Whistle Brewing Special Event Amending Title 11, Chapter 112, Section 112.18(B) of the Lombard Village Code with regard to alcoholic beverages, providing for the sale and consumption of beer in connection with a temporary event (Oktoberfest) on September 24, 2016 located at 800 E Roosevelt Road. (DISTRICT #6) Village of Lombard Page 6 Village Board of Trustees Minutes September 1, 2016 A motion was made by Trustee Bill Ware, seconded by Trustee Robyn Pike, that the Ordinance relative to the Noon Whistle Brewing Special Event to be located at 800 E. Roosevelt Road, be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 4- Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Abstain: 1- Dan Whittington Absent: 1- Mike Fugiel Enactment No: Ordinance 7270 Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Bill Johnston, seconded by Trustee Robyn Pike, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, September 1, 2016 in the Board Room of the Lombard Village Hall be adjourned at 7:41 p.m. The motion carried by the following vote: Aye: 5- Dan Whittington, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Absent: 1- Mike Fugiel Village of Lombard Page 7