Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, September 15, 2016 7:30 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes September 15, 2016 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, September 15, 2016 in the Board Room of the Lombard Village Hall was called to order at 7:31 pm by Village President Keith Giagnorio. President Giagnorio welcomed Fire Chief Richard Sander who had just been sworn in at a ceremony before the meeting. Fire Chief Richard Sander led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Interim Fire Chief Pat Gericke Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation 160110 Quarterly Lombard Town Centre Report Quarterly report presented by the Interim Lombard Town Centre Executive Director to the Village Board. Lynne Magnavate, Interim Director of Lombard Town Centre, provided the following Lombard Town Centre’s 3rd Quarter Report as follows: "Over the last 10 weeks, I have had the honor of serving as LTC’s Interim Executive Director and had the incredible opportunity to meet and work with our downtown Lombard business owners, the LTC Board of Directors, our Village staff partners and other Lombard organizations. All have been welcoming and very supportive of LTC’s mission to preserve and promote our downtown as a thriving commercial destination. Promotion and outreach, event planning and community collaboration Village of Lombard Page 1 Village Board of Trustees Minutes September 15, 2016 have been the focus of our 3rd quarter. Promotion As of tomorrow, we will have sent out 10 Purple Plans email newsletters featuring business owners in our downtown area. Telling the business owners’ stories has been such a wonderful opportunity to show our community what makes them and their businesses so special. I also share the newsletter on our Facebook Page and on Instagram. The response to our shift to telling downtown Lombard stories has been excellent. · For our email newsletter, the open rate (how many people actually open the newsletter) is 29% above industry standards for nonprofit newsletters. · We have increased the number of Facebook Fans by 200 people in the last 2 months totaling 1711 as of last count. · Our social media reach has been outstanding for a nonprofit organization - 200,000 people have seen our 3rd quarter FB posts and · 8400 have engaged with them by either clicking, liking or sharing. Help us spread the word about our terrific downtown area businesses. If you haven’t, like our Lombard Town Centre Facebook page and share our Purple Plans newsletter. Our LTC membership is growing with 8 new members in the 3rd quarter. We have increased our reach to Main street businesses between Grove and Washington. In addition to our downtown membership, Main Street businesses, Peak Training, Art Life Gallery & Studio, Nuts and Volts, Shoucha Yoga and Maid Pro became LTC business members this quarter. We thank our ALL of downtown and Main Street businesses for their support! EVENTS Hosting and planning downtown Events has also been a focus during the 3rd quarter. Thanks to our wonderful LTC volunteers and sponsors, we hosted an Outdoor Movie Night on July 16th featuring Star Wars:The Force Awakens. This was on a night I called #SuperSummerSaturday. Cruise Nights, GermanFest were also happening on the same night in our downtown. It was a gorgeous evening. Cruise Nights was crowded, we had 200+ movie goers and German Fest was hopping. What a terrific night! If that wasn’t cool enough, we partnered with Village Staff, Cruise Nights volunteers and downtown businesses to collaborate on the preparation for the American English concert August 27th. Thousands of people attended the event. LTC volunteers passed out maps of our downtown to the crowd. Other organizations helped man the Kids Corner. Kudos to Village staff. Nicole Aranis, Avis Meade, Kate Burke and our police and public works staff who professionally managed the event. Downtown businesses gave very positive feedback. I can’t wait Village of Lombard Page 2 Village Board of Trustees Minutes September 15, 2016 for future collaborations! We are in the middle of the planning LTC’s 11th Annual Spooktacular Fall Festival to be held Sunday October 16th in downtown Lombard 12 - 4 on St. Charles between Main/Lincoln and Park Avenue. Our Spooktacular committee is really strong this year and doing an incredible job recruiting vendors, sponsors and helping with all aspects of event from planning to on site volunteering. BIG THANKS go to our committee consisting of Rachael Real, Colleen Whittington, Michelle Fodrey, Robyn Pike, Gayle Kankovsky, Bianca Stone, Sara Drake Jim Keating and our Prairie Food Co-op partners, Jeremy Nash, Michelle Coppedge, Rebecca Marie The festival was founded to help promote our fabulous downtown and we thank our local businesses for their support through festival participation and sponsorships. We couldn’t do it without them! Also coming up is our October 20th Outdoor Viewing Event featuring Bears vs Packers. Other sports viewing events are also in the works… Hope to see you at Spooktacular and the Bears Packers game! My mother and grandmother always said when it comes to serving others, never draw attention to yourself, your actions speak volumes. Well, I hate to go against my mother’s and grandmother’s guidance, but I must draw attention to our LTC board of directors and our event volunteers. They are Lombard Town Centre. With over 315 volunteer service hours this quarter, I am grateful to the event volunteers I named just a moment ago and our LTC board of directors who volunteer their time and many talents to helping support and promote our mission. LTC President Chris Cholewa, Board Members, Rochelle Pokorn, Patrick Casey, Barb Henneghan Smink, Rachael Real, Wayne Kankovsky and strategic counsel, Scott Saxe have worked tirelessly behind the scenes on strategic planning and this summer and fall on site during events. I am honored to serve as their Interim Executive Director. I would like to say a special word of thanks to our in-office accounting volunteer, Brian Magnavite. I would also like to thank you to former board members Patty Worden, Michelle Potvin and Walter Smith for their continued support and help. And a huge shout-out to former Executive Director, Sarah Richardt for her 3.5 years of dedicated service to LTC. Finally, I would like to thank Trustee Johnston and Trustee Whittington for your support and guidance throughout our strategic planning process and throughout the year. It does take a village to help ensure our downtown is a thriving destination to live, work and play PURPLE!" Village of Lombard Page 3 Village Board of Trustees Minutes September 15, 2016 160396 Proclamation - Kiwanis Peanut Days Proclamation Village Clerk Sharon Kuderna read the proclamation for Kiwanis Peanut Day. 160397 Proclamation - Knights of Columbus Village Clerk Sharon Kuderna read the proclamation for Knights of Columbus Peanut Days. President Giagnorio presented the proclamation to Richard Clish and members of the Knights of Columbus. V. Approval of Minutes A motion was made by Trustee Dan Whittington, seconded by Trustee Mike Fugiel, that the minutes of the regular meeting of the President and Board of Trustees of September 1, 2016 be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson No report Community Relations Committee - Trustee Robyn Pike, Chairperson Trustee Robyn Pike, Chairperson of the Community Relations Committee, reported the committee met. The Senior Fair is October 5th from 9 am until 1 pm at the Community Building. Economic/Community Development Committee - Trustee Bill Johnston, Chairperson Trustee Bill Johnston, Chairperson of the Economic & Community Development Committee reported the committee met. The ECDC reviewed the Lombard Town Centre Strategic Planning Efforts & Visioning and 2017 Funding Request and unanimously recommended approval of the LTC funding request of $55,000. This item will be considered by the Village Board at its October 6, 2016 meeting. The ECDC continued their review of various regulatory options regarding the use of perimeter business lighting in storefronts. The ECDC tabled the matter to the November 2016 ECDC meeting, so that Lombard Town Centre could undertake a review of any proposed Village of Lombard Page 4 Village Board of Trustees Minutes September 15, 2016 regulations in the downtown. The ECDC also unanimously recommended approval of amendments to the previously adopted Lombard Economic Incentive Policy, which was adopted last year. Staff also provided a status report regarding available Downtown Lombard TIF Funds for reference purposes. No formal action was sought at this time, but the report will be used in consideration of any future TIF expenditures. Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson Trustee Mike Fugiel, Alternate Chairperson of the Transportation & Safety Committee, reported that the committee had met and he had filled in for Trustee Whittington. Items on the agenda were tabled. Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historical Commission No report VII. Village Manager/Village Board Comments Village Manager Scott Niehaus welcomed Fire Chief Sander. Director of Community Development Bill Heniff the new Senior Planner Ana Papke. Trustee Dan Whittington cheered on the Cubs. Trustee Mike Fugiel noted that while downtown Lombard last weekend residents had asked questions about construction projects and he was unsure of the answers. When he returned home, he looked on the Village's website and clicked on the construction link to find all of the answers. He encouraged residents to visit the Village website and noted that there was light at the end of the tunnel with regard to the construction projects. Village of Lombard Page 5 Village Board of Trustees Minutes September 15, 2016 President Keith Giagnorio noted that all of the construction projects were projects that needed to be done and how nice it will be when they are all completed. He wished Trustee Fugiel and Trustee Johnston a belated happy birthday. Clerk Sharon Kuderna read the following announcements: The annual Susan G. Komen race or walk for the Cure will be held at Yorktown Center on Sunday, September 18th starting at 7 am. Register today to help raise funds to end breast cancer at www.komenchicago.org <http://www.komenchicago.org>. The Village’s Recycling Extravaganza is scheduled for Saturday, September 24 from 9am until 3pm at the Civic Center Complex, 255 E. Wilson. No electronics items will be collected this year. See the Village’s website for additional information. The Lombard Senior Fair is scheduled for Wednesday, October 5 from 9 am to 1pm at the Lombard Commons Park located at Grace Street and St. Charles Road. Services include flu shots, blood pressure checks, driver’s license renewal service and issuance of State ID’s. Various vendors will provide helpful information to seniors. The Senior man and woman of the year will be announced. Admission is FREE. VIII Consent Agenda . Payroll/Accounts Payable A. 160381 Approval of Accounts Payable For the period ending September 2, 2016 in the amount of $684,748.98. This Payroll/Accounts Payable was approved on the Consent Agenda B. 160389 Approval of Village Payroll For the period ending September 3, 2016 in the amount of $797,208.94. This Payroll/Accounts Payable was approved on the Consent Agenda C. 160390 Approval of Accounts Payable For the period ending September 9, 2016 in the amount of $866,131.95. Village of Lombard Page 6 Village Board of Trustees Minutes September 15, 2016 This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading D. 160358 PC 16-17: Parcel 1 of Yorktown Commons Planned Development (northeast corner of Grace Street and Yorktown Ring Road) Recommendation from the Plan Commission that the Village take the following actions on the subject property located within the B3PD Community Shopping District Planned Development (Yorktown Commons Planned Development): Pursuant to Section 155.504 (A) (major changes in a planned development) of the Lombard Zoning Ordinance, amend the Yorktown Commons Planned Development Form Based Code, as required by Section IV(E)(3) and established by Ordinance No. 7177, as follows: 1. Amend the build-to lines for the proposed multiple-family residential development in the following respects: a. Provide for a major change adjustment to the eastern build-to line to allow for the exterior building elevation to range between 15 feet and 23 feet, where a 13 foot build-to line was established; b. Provide for an minor change adjustment to the southern build-to line to allow for the building elevation to range between 26 feet and 37 feet, where a 30 foot build-to line was established; and 2. Approve a multiple-family residential development based upon the submitted plans, pursuant to Ordinance 7177 and through Section 155.511 of the Lombard Zoning Ordinance (Site Plan Approvals) and as deemed appropriate. (DISTRICT #3) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7278 E. 160359 PC 16-18: Parcel 2 of Yorktown Commons Planned Development (50 Yorktown Center) Recommendation from the Plan Commission that the Village take the following actions on the subject property located within the B3PD Community Shopping District Planned Development (Yorktown Commons Planned Development): Pursuant to Section 155.504 (A) (major changes in a planned development) of the Lombard Zoning Ordinance, amend the Yorktown Commons Planned Development Form Based Code, as required by Section IV(E)(3) and established by Ordinance No. 7177, as follows: 1. Provide for a major change to the height standard to allow a Village of Lombard Page 7 Village Board of Trustees Minutes September 15, 2016 seven-story building with a height of 77 feet, where a maximum building height of six stories not exceeding 100 feet was established; 2. Amend the parking ratio for the proposed development to 1.38 spaces per unit, where a parking ratio of 1.5 spaces per unit was established and is required by Section 155.602(C), Table 6 -3 of the Zoning Ordinance; 3. Reduce the parking stall width to a minimum of eight feet, three inches (8’3”), where a minimum parking stall width of nine feet (9’) was established and is set forth within Section 155.602(C), Table 6-2 of the Zoning Ordinance; 4. Amend the build-to lines for the proposed multiple-family residential development in the following respects: a. Provide for a major change adjustment to the western build-to line to allow for the exterior building elevation to range between 21 and 26 feet, where a 21 foot build-to line was established, and b. Provide for a major change adjustment to the northern build-to line to allow for the building elevation to range between 21 feet and 68 feet, where a 20 foot build-to line was established. 5. Approve use of Front Yard Type II landscaping treatments along at the perimeter of the development, where the Form-Based Code recommends Front Yard Type I landscaping, and 6. Approve the proposed multiple-family residential development based upon the submitted plans, pursuant to Ordinance 7177 and through Section 155.511 of the Lombard Zoning Ordinance (Site Plan Approvals) and as appropriate. (DISTRICT #3) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7279 Ordinances on Second Reading Resolutions F. 160364 Roosevelt Road Water Main Lining, Change Order No. 1 Reflecting an increase to the contract with FER-PAL in the amount of $15,108.10. (DISTRICTS #2 & #6) This Resolution was adopted on the Consent Agenda Enactment No: R 63-16 F-1. 160385 Roosevelt Road Water Main Lining, Phase II, Resident Engineering Services Approving a contract with Thomas Engineering Group, LLC in an Village of Lombard Page 8 Village Board of Trustees Minutes September 15, 2016 amount not to exceed $309,127.74. (DISTRICTS #2 & #6) This Resolution was adopted on the Consent Agenda Enactment No: R 64-16 Other Matters G. 160112 Yorktown Commons Utility/Incentive Agreement Recommendation from the Economic and Community Development Committee for approval for a Utility/Incentive Agreement for the Yorktown Commons Planned Development to address proposed infrastructure enhancements. (DISTRICT #3) This Request was approved on the Consent Agenda H. 160388 Re-appointment - Plan Commission Request for concurrence in the re-appointment of Don Ryan to the Plan Commission for a four year term of office until 2020. This Appointment was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Bill Ware, seconded by Trustee Reid Foltyniewicz, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) A. 160398 Special Event Liquor Licenses for Punky’s Pub, Shannon’s Deli, and Babcock’s Grove House - Chicago Bears Versus Green Bay Packers Ordinance Amending Title 11, Chapter 112, Section 112.18(B) of the Lombard Village Code with regard to alcoholic beverages, providing for the sale and consumption of alcohol in connection with a temporary event at 11 and 16 South Park Avenue and 101 West St. Charles Road on October 20, 2016. (DISTRICT #1) A motion was made by Trustee Robyn Pike, seconded by Trustee Reid Foltyniewicz, that the Ordinance amending Title 11, Chapter 112, Section 112.18(B) of the Lombard Village Code with regard to alcoholic beverages, providing for the sale and consumption of alcohol in connection with a temporary event at 11 and 16 South Park Avenue and 101 West St. Charles Road on October 20, 2016 be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Village of Lombard Page 9 Village Board of Trustees Minutes September 15, 2016 Aye: 5- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Abstain: 1- Dan Whittington Enactment No: Ordinance 7271 B. 160399 Special Event Liquor Licenses for Punky’s Pub, Shannon’s Deli, and Babcock’s Grove House - One Potential Chicago Cubs Playoff Game and One Potential Chicago Cubs World Series Game Ordinance Amending Title 11, Chapter 112, Section 112.18(B) of the Lombard Village Code with regard to alcoholic beverages, providing for the sale and consumption of alcohol in connection with temporary events at 11 and 16 South Park Avenue and 101 West St. Charles Road, between October 4, 2016 and November 3, 2016. (DISTRICT #1) A motion was made by Trustee Bill Ware, seconded by Trustee Bill Johnston, that the Ordinance that the Ordinance amending Title 11, Chapter 112, Section 112.18(B) of the Lombard Village Code with regard to alcoholic beverages, providing for the sale and consumption of alcohol in connection with temporary events at 11 and 16 South Park Avenue and 101 West St. Charles Road between October 4, 2016 and November 3, 2016 be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote:be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 5- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Abstain: 1- Dan Whittington Enactment No: Ordinance 7272 C. 160403 Ordinance Amending Title 11, Chapter 112, Section 112.13(A) of the Lombard Village Code in regard to Alcoholic Beverages Decreasing the number of licenses in the Class "A/B-III" liquor license category by one to reflect the closing of Champps Americana located at 2301 S. Fountain Square Drive. (DISTRICT #3) A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Mike Fugiel, that the Ordinance decreasing the number of licenses in the Class "A/B-III" liquor license category by one to reflect the closing of Champps Americana located at 2301 S. Fountain Square Drive be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 5- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Abstain: 1- Dan Whittington Enactment No: Ordinance 7273 Other Ordinances on First Reading Village of Lombard Page 10 Village Board of Trustees Minutes September 15, 2016 Ordinances on Second Reading Resolutions Other Matters D. 160392 Request for Appeal of a Driveway Variance Denial Request from Zachary Wilson for review of a denial of a driveway variance appeal for the property located at 370 E. 17th Street. (DISTRICT #3) Village Manager Scott Niehaus indicated that this request was for the property located at 370 E. 17th Street and that the petitioner and owner of the property, Zach Wilson, was in the audience to answer any questions. He indicated Mr. Wilson was seeking approval of a driveway variance to widen his driveway from twenty (20) feet to twenty-two (22) feet. The previous request had been denied. The Village Board has three choices: (1) concur with the recommendation of the Director of Public Works and deny the request for the variance; (2) refer the driveway variance request to the Public Works Committee for review; (3) concur with the petitioner, grant the variance request and direct staff to prepare an ordinance for consideration at the next Village Board meeting. It was noted that the lot is 11,600 square feet and only 30% of the lot is covered. Trustee Reid Foltyniewicz noted that he met with Mr. Wilson relative to the variance request, reviewed the history of the request and has no issue with the variance. Trustee Mike Fugiel noted that he has the narrowest driveway in the Village. He was concerned about setting a precedent with granting the request, but because the lot is a corner lot and there is ample room, he will support the request. A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Bill Ware, that the Public Works Director's August 25, 2016 denial of the petitioner's request for a driveway variance be overturned and that an ordinance granting the petitioner's driveway variance, as requested, by prepared for consideration by the Village Board at its October 6, 2016 meeting. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Enactment No: Ordinance 7274 Village of Lombard Page 11 Village Board of Trustees Minutes September 15, 2016 X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Bill Johnston, seconded by Trustee Mike Fugiel, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, September 15, 2016 in the Board Room of the Lombard Village Hall be adjourned at 8:05 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Village of Lombard Page 12