Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, October 6, 2016 7:30 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes October 6, 2016 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, October 6, 2016 in the Board Room of the Lombard was called to order at 7:31 pm by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Staff Present: Village Manager Scott Niehaus Assistant Director of Finance Jamie Cunningham Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation 160417 Proclamation - Fire Prevention Week Village Clerk Sharon Kuderna read the proclamation for Fire Prevention Week. President Giagnorio presented the proclamation to Fire Chief Richard Sander. Chief Sander thanked the Village Board and reminded residents of the Open House at Fire Station One on Wednesday, October 12th from 6-8 pm. President Giagnorio noted that the Fire Department's new Engine 45 was on display in front of the Village Hall prior to the Village Board meeting. V. Approval of Minutes A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Mike Fugiel, that the minutes of the Special Meetings of August 15, 2016 (6pm and 7:30 pm meetings) and the minutes of the Regular Meeting of September 15, Village of Lombard Page 1 Village Board of Trustees Minutes October 6, 2016 2016 be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson No report Community Relations Committee - Trustee Robyn Pike, Chairperson Trustee Robyn Pike, Chairperson of the Community Relations Committee, thanked the committee and staff for all of their hard work on the Senior Fair held on October 5th. She noted that Marymae Meyer and Steve Spoden had been selected as the Senior Woman and the Senior Man of the Year. She reminded residents that the Village was participating in a National Citizen Survey and that 3,000 randomly selected residents would be receiving the surveys via mail. She encouraged those residents to complete the surveys. The surveys will be used for Village demographics and to assess Village services. Any residents with questions can contact Trustee Pike. Economic/Community Development Committee - Trustee Bill Johnston, Chairperson No report Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson Trustee Dan Whittington, Chairperson of the Public Safety & Transportation Committee, reported the committee met. The committee reviewed a request from Westmore School and the ordinances are listed on the Village Board agenda for consideration tonight. Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson Village of Lombard Page 2 Village Board of Trustees Minutes October 6, 2016 No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historical Commission No report VII. Village Manager/Village Board Comments Trustee Whittington announced "Go Cubs". President Giagnorio thanked the Community Relations Committee members and staff for all of their work on the Senior Fair. Village Clerk Sharon Kuderna noted the following: Congratulations to Senior Woman of the Year Marymae Meyer and Senior Man of the Year Steve Spoden. The Fire Department is hosting an Open House at Fire Station one, 50 E. St. Charles Road, on Wednesday, October 12 from 6-8pm in recognition of Fire Prevention Week. Spooktacular is scheduled for Sunday, October 16th from noon to 4pm in downtown Lombard. This is a great family event. Hope to see you there. The Village’s free leaf pick-up begins October 17 and runs through November 26. Check the Village website www.villageoflombard for more details on events. VIII Consent Agenda . Trustee Foltyniewicz requested clarification of Consent item F relative to the request from Westmore School. Village Attorney provided clarification relative to the request of Westmore School officials and that there were two ordinances relative to the request. Payroll/Accounts Payable A. 160404 Approval of Accounts Payable For the period ending September 16, 2016 in the amount of $1,213,240.16. This Payroll/Accounts Payable was approved on the Consent Agenda B. 160411 Approval of Village Payroll Village of Lombard Page 3 Village Board of Trustees Minutes October 6, 2016 For the period ending September 17, 2016 in the amount of $876,704.17. This Payroll/Accounts Payable was approved on the Consent Agenda C. 160412 Approval of Accounts Payable For the period ending September 23, 2016 in the amount of $760,113.74. This Payroll/Accounts Payable was approved on the Consent Agenda D. 160419 Approval of Accounts Payable For the period ending September 30, 2016 in the amount of $844,088.06. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) E. 160392 Ordinance Approving a Driveway Width Variation - 370 East 17th Street Ordinance approving a variance to the width of a driveway for the property located at 370 E. 17th Street. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7274 F. 160393 Intersection of Division & School, No Left Turn Recommendation from the Transportation & Safety Committee to approve a request from Westmore School prohibiting left turns from westbound Division onto southbound School Street from 7:00 am to 9:00 am and from 2:00 pm to 3:00 pm on school days. Two ordinances are attached. (DISTRICT #5) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7275, 7276 G. 160394 Lombard Road North of Cortland, No Parking, Stopping or Standing Recommendation of the Transportation & Safety Committee to approve a request from a business owner to extend the No Parking, Stopping or Standing north of Cortland. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7277 Other Ordinances on First Reading Village of Lombard Page 4 Village Board of Trustees Minutes October 6, 2016 H. 160375 Text Amendments to the Lombard Village Code - Electrical Code Recommendation from the Board of Building Appeals to approve an ordinance granting approval of text amendments to Title 15, Chapter 150, Section 150.060 et. seq. of the Lombard Village Code with regard to electrical installation rules and regulations and other general code amendments. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7284 I. 160376 Text Amendments to the Lombard Village Code - Building Permit Fee Schedule Recommendation from the Board of Building Appeals to approve an ordinance granting approval of text amendments to the Title 15, Chapter 150, Section 141 of the Lombard Village Code with regard to building permits fees. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7285 J. 160377 Text Amendments to the Lombard Village Code - Expedited Permit Review Recommendation from the Board of Building Appeals to approve an ordinance repealing the provisions set forth in Chapter 150.160 in its entirety with regard to expedited building permits. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7286 K. 160386 Lombard Economic Incentive Policy - 2016 Revisions Recommendation from the Economic and Community Development Committee to approve an ordinance amending Ordinance 6574 relative to updating the Village Board Policy Manual regarding the Economic Incentive Policy. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7287 Ordinances on Second Reading L. 160358 PC 16-17: Parcel 1 of Yorktown Commons Planned Development (northeast corner of Grace Street and Yorktown Ring Road) Recommendation from the Plan Commission that the Village take the following actions on the subject property located within the B3PD Community Shopping District Planned Development (Yorktown Commons Planned Development): Pursuant to Section 155.504 (A) (major changes in a planned Village of Lombard Page 5 Village Board of Trustees Minutes October 6, 2016 development) of the Lombard Zoning Ordinance, amend the Yorktown Commons Planned Development Form Based Code, as required by Section IV(E)(3) and established by Ordinance No. 7177, as follows: 1. Amend the build-to lines for the proposed multiple-family residential development in the following respects: a. Provide for a major change adjustment to the eastern build-to line to allow for the exterior building elevation to range between 15 feet and 23 feet, where a 13 foot build-to line was established; b. Provide for an minor change adjustment to the southern build-to line to allow for the building elevation to range between 26 feet and 37 feet, where a 30 foot build-to line was established; and 2. Approve a multiple-family residential development based upon the submitted plans, pursuant to Ordinance 7177 and through Section 155.511 of the Lombard Zoning Ordinance (Site Plan Approvals) and as deemed appropriate. (DISTRICT #3) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7278 M. 160359 PC 16-18: Parcel 2 of Yorktown Commons Planned Development (50 Yorktown Center) Recommendation from the Plan Commission that the Village take the following actions on the subject property located within the B3PD Community Shopping District Planned Development (Yorktown Commons Planned Development): Pursuant to Section 155.504 (A) (major changes in a planned development) of the Lombard Zoning Ordinance, amend the Yorktown Commons Planned Development Form Based Code, as required by Section IV(E)(3) and established by Ordinance No. 7177, as follows: 1. Provide for a major change to the height standard to allow a seven-story building with a height of 77 feet, where a maximum building height of six stories not exceeding 100 feet was established; 2. Amend the parking ratio for the proposed development to 1.38 spaces per unit, where a parking ratio of 1.5 spaces per unit was established and is required by Section 155.602(C), Table 6 -3 of the Zoning Ordinance; 3. Reduce the parking stall width to a minimum of eight feet, three inches (8’3”), where a minimum parking stall width of nine feet (9’) was established and is set forth within Section 155.602(C), Table 6-2 of the Zoning Ordinance; 4. Amend the build-to lines for the proposed multiple-family residential development in the following respects: a. Provide for a major change adjustment to the western Village of Lombard Page 6 Village Board of Trustees Minutes October 6, 2016 build-to line to allow for the exterior building elevation to range between 21 and 26 feet, where a 21 foot build-to line was established, and b. Provide for a major change adjustment to the northern build-to line to allow for the building elevation to range between 21 feet and 68 feet, where a 20 foot build-to line was established. 5. Approve use of Front Yard Type II landscaping treatments along at the perimeter of the development, where the Form-Based Code recommends Front Yard Type I landscaping, and 6. Approve the proposed multiple-family residential development based upon the submitted plans, pursuant to Ordinance 7177 and through Section 155.511 of the Lombard Zoning Ordinance (Site Plan Approvals) and as appropriate. (DISTRICT #3) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7279 Resolutions N. 160408 Long Range Plan (LRP) Reserve Fund Policy Amendment Recommendation of the Finance & Administration Committee to approve an amendment to the Village of Lombard Long Range Plan relative to the Places for Eating Tax. This Resolution was adopted on the Consent Agenda Enactment No: R 65-16 O. 160415 North Broadway Force Main and Pump Station Approving Amendment No. 3 to the contract with ESI Consultant, LTD, in the amount of $18,237.02. (DISTRICT #5) This Resolution was adopted on the Consent Agenda Enactment No: R 66-16 Other Matters P. 160383 Banking Services Contract Extension Recommendation from the Finance & Administration Committee to approve a three year extension to the Village's banking services contract with the Wheaton Bank & Trust Company through April 30, 2020. This Request was approved on the Consent Agenda Q. 160413 Sidewalk Snow and Ice Removal Contract Extension Request for a waiver of bids and approval of a contract extension with Village of Lombard Page 7 Village Board of Trustees Minutes October 6, 2016 Beverly Snow and Ice, Inc. in the amount of $19,450.00. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda R. 160414 Parking Lot Snow Removal Contract Extension Request for a waiver of bids and approval of a contract extension with Kozak Custom Landscaping in the amount of $15,000.00. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda S. 160416 2016 Traffic Signal Modernization Program Request for a waiver of bids and award of a contract to H&H Electric Company in the amount of $78,649.80. Public Act 85-1295 does not apply. (DISTRICTS #1, #4 & #5) This Bid was approved on the Consent Agenda S-2. 160420 TIF District Lighting Improvements Request for a waiver of bids and award of a contract to Thorne Electric in the amount of $202,499.25. Public Act 85-1295 does not apply. (DISTRICTS #1 & #4) This Bid was approved on the Consent Agenda T. 160418 Re-appointments - Board of Building Appeals Request for concurrence in the re-appointment of Bob Mueller, Maurice Bernardi, Marty Igoe, Stephen Flint, and John Cullen to the Board of Building Appeals for three year terms of office through May 2019. This Appointment was approved on the Consent Agenda U. 160422 Re-appointment - Board of Fire and Police Commissioners Request for concurrence in the re-appointment of Ken Florey to the Board of Fire and Police Commissioners for a three year term of office until May 2019. This Appointment was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Dan Whittington, seconded by Trustee Reid Foltyniewicz, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware IX. Items for Separate Action Village of Lombard Page 8 Village Board of Trustees Minutes October 6, 2016 Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions A. 160243 Lombard Town Centre Strategic 2017 Funding Request Recommendation from the Economic and Community Development Committee to approve a resolution providing funding for Lombard Town Centre as the official Illinois Main Street Program organization serving the Village of Lombard. (DISTRICT #1) Lynn Magnavite, Interim Lombard Town Centre Director, introduced Chris Cholewa. Chris Cholewa, Lombard Town Centre Board President, provided the following overview: "Thank you President Giagnorio, Trustees, the Village of Lombard and Residents for giving us the opportunity to once again partner with you in preserving and promoting our historic downtown. We have been partners since 2005, and have seen vast growth in the downtown. Over the past two years we have made significant progress in not only increasing the number of businesses, but in creating excitement and foot-traffic in the downtown community. This year LTC has taken the time to look inward with the purpose of growing into a stronger organization. We began in January going through an in-depth Strategic Planning process. We retained an outside consultant, and engaged all audiences including the village, property owners, businesses, and residents to assist us in determining how LTC could best support the downtown and the community. The goal of the planning was to set short and long term organizational goals and objectives which will sustain the organization for the long-term. Our purpose was to create a more targeted, sustainable organization that would reduce reliance on local government funds. LTC is a resource and connector. We provide support to the downtown by helping to retain current businesses, recruit new businesses, and increase foot-traffic. We are very proud to move LTC to the next level of growth. We have developed a sustainable financial plan to increase LTC revenue and annually decrease our reliance on village funding by $5,000 each year beginning in 2017. This will be accomplished by producing two signature events that not only provide revenue for LTC, but more important promote the downtown by bringing in thousands of community members. Village of Lombard Page 9 Village Board of Trustees Minutes October 6, 2016 We respectfully request for the board to vote to approve our funding again this year, recognizing that you are seeing a strategically aligned and sustainable Lombard Town Centre. Thank you all very much for your support and confidence. If I may just take a moment to thank our Interim Director Lynn Magnavite, Consultant Scott Saxe, the LTC board members, committee members and volunteers for all of their continued hard work. In addition, the ECDC Committee and Village for their support and assistance throughout this process. Our Annual Spooktacular Event takes place on Sunday, October 16th 12-4 p.m., and we invite you all to join us for this fun family event. We also are in need of volunteers so we invite you to call visit our website or Facebook page for more information. We thank you for being our partner and for committing to preserve and promote the downtown." A motion was made by Trustee Dan Whittington, seconded by Trustee Bill Johnston, that the Resolution providing for Lombard Town Centre as the official Illinois Main Street Program Organization serving the Village of Lombard and approving a request for $55,000 in funding be adopted. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Enactment No: R 67-16 Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Mike Fugiel, seconded by Trustee Reid Foltyniewicz, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, October 6, 2016 in the Board Room of the Lombard Village Hall be adjourned at 7:54 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Village of Lombard Page 10