Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, November 3, 2016 7:30 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes November 3, 2016 Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, November 3, 2016 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:30 p.m. Village Manager Scott Niehaus and Director of Community Development Bill Heniff led the Pledge of Allegiance. Roll Call 5 - Keith Giagnorio, Dan Whittington, Reid Foltyniewicz, Bill Johnston, and Bill Ware 3 - Sharon Kuderna, Mike Fugiel, and Robyn Pike Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Deputy Village Clerk Janet Downer Executive Coordinator Carol Bauer Public Hearing 160446 Budget Ordinance for Fiscal Year 2017 A Public Hearing for the purpose of hearing written and oral comments from the public concerning the proposed Village of Lombard Annual Budget for the Fiscal Year beginning January 1, 2017 and ending December 31, 2017. Village Attorney Tom Bayer read the notice relative to the Public Hearing on the proposed FY 2017 Village of Lombard Budget for the year beginning January 1, 2017 and ending December 31, 2017. Trustee Reid Foltyniewicz, Chairperson of the Finance and Administration Committee, spoke about the meetings that had been held with committees and the Board relative to the budget including six Finance and Administration Committee meetings, a joint Village Board and Finance Committee Meeting relative to a Long Range Plan, two Village Board workshops focusing on departmental operations and revenue requirements, review of the Hotel/Motel revenues and Village of Lombard Page 1 Village Board of Trustees Minutes November 3, 2016 expenditures by the Community Promotion & Tourism Committee, two Public Works Committee Meetings to review the 2017-2026 Capital Improvement Program, a joint meeting of the Board of Trustees and the Public Works Committee to review the 2017-2026 Capital Improvement Program. He noted the meetings were all open to the public and spoke of the openness and transparency of the Village. He spoke of how the committee, staff and Board addressed a $1.6 million deficit in a timely and efficient manner. He indicated a Long Range Plan had been adopted along with policy changes for future guidance. The Finance and Administration Committee is prepared to start work on the FY 2018 budget in November. Village Manager Scott Niehaus and Director of Finance Tim Sexton provided the following overview: The 2016 Major Street Construction Projects included the Hill Avenue Bridge, the Illinois Route 53 at Madison Improvements, the Roosevelt Road Water Main Lining, and the Transmission Main. The Village Board approved a Utility Service and Economic Development Agreement for the Yorktown Commons area and an Economic Incentive Agreement for the new Mariano's grocery store. The Village Board and staff developed and implemented a Long Range Plan. Challenges facing the Village were noted: The FY 2017 proposed budget: (1) is prepared during a time of financial uncertainty at the State level and reflects the challenges associated with maintaining service levels while expenses are increasing faster than revenues; (2) was developed with the assumption that the State of Illinois budget will not significantly change the Village's revenue; staff will continue to monitor the State budget or other legislation that could severely impact the Village's revenues such as the State-shared income tax, motor fuel tax funding, and property taxes; (3) will meet with the Finance and Administration Committee and the Village Board to discuss additional expenditure reductions in order to mitigate future budget deficits. Challenges facing the Village: (1) Finance - primary challenge for FY 2017 is to work closely with Public Works to use the data from the Water & Sewer Rate Study to determine future rate increases required to meet operation and infrastructure needs; (2) Community Development - implement goals and priorities set by the Village Board and committees while meeting increases in service demand; meet increasing demands of the public and the development community given budget constraints (i.e. ensure the Village can deliver on the permits customers are seeking or have already paid for); supervise new construction; (3) Police Department - find ways to improve efficiencies through existing or new resources in order to reduce costs; prepare and budget for the countywide initiative for a new CAD/RMS program; look for alternative locations for a new Community Oriented Policing (COP) Center; (4) Fire Village of Lombard Page 2 Village Board of Trustees Minutes November 3, 2016 Department - meet the emergency medical service (EMS) needs of the community as the number of calls for assistance continues to increase; develop and train a relatively young group of officers and firefighters, collaborate equitable mutual and adaptive aide relationships with neighboring communities; (5) Public Works - implement the Asset Management System; continue ability to cost effectively provide services to the community given increased unfunded mandates and regulations; provide the level of maintenance that is required to maintain the Village's aging facilities. The FY 2016 General Fund Year End Estimate as of September 27, 2016 shows revenues of $34,914,099; expenditures of $34,870,823 with a projected revenues over expenditures of +$43,276. The actual yeard-end revenues over expenses will be distributed into the reserves for Emergencies, Revenue Stabilization, Building and Pension Stabilization in accordance with the year-end General Fund Reserve Maintenance Policy. The FY 2017 General Fund proposed budget as of September 27, 2016 shows revenues of $35,745,280, expenditures of $35,734,549 with a projected revenues over expenditures of $10,731. The Village Board approved a 1% increase (estimated at $1.6 million) for the Places for Eating Tax effective January 1, 2017. The proposed 2016 revenue includes an additional $800,000 for the Places for Eating Tax in the General Fund and the other 1/2% (estimated at $800,000) is budgeted in the Long Range Plan Fund. The FY 2017 budget totals $96,967,764, a decrease of $472,256 (-0.48%) when compared with the FY 2016 year end estimated expenditures of $97,440,020. The FY 2016 budget was based upon projected revenue from taxes, fees and other sources totaling $100,172,245, which represents an increase of $1,362,485 (1.38%) when compared with the FY 2016 year end estimated revenue of $98,809,760. The General Fund FY 2017 proposed operating budget for the year beginning January 1, 2017 through December 31, 2017: shows total proposed expenditures for FY 2017 in the amount of $42,794,600, which represents an increase of $966,120 (2.31%) when compared with the FY 2016 year end estimated expenditures of $41,828,480. The total proposed revenue for FY 2017 is $43,590,295 which represents an increase of $1,301,715 (3.08%) when compared with the FY 2016 year end estimated revenue of $42,288,580. The primary increase in the FY 2017 expenses compared to 2016 FYE estimates - the Village's Tax Levy requirement for the Police and Fire Pension Funds has increased $249,510 or 5.01% due to the increase in average salaries, the investment return being less than assumed, and changes to the mortality tables used for actuarial assumption; wages and health insurance increased $1,077,968 or 5.11% over the FYE 2016 estimates. The primary increase in FY 2017 revenues compared to 2016 FYE Village of Lombard Page 3 Village Board of Trustees Minutes November 3, 2016 estimates - the additional 1% to the Places for Eating Tax is expected to generate an additional $1,600,000 in FY 2017 and 1/2% of the increase of $800,000 will be used in the General Fund in FY 2017 for operations with the other 1/2% being placed in the Long Range Plan Fund. Long Range Plan Synopsis: The 5-year multi-year Financial Forecast projects an estimated deficit of $1.6 million for fiscal year 2017. Assuming a 1% increase to the Places for Eating Tax (PFE) with 1/2 of the PFE allocated to the General Fund and expenditure reduction of $800,000 in 2017. The 5-year multi-year Financial Forecast projects an estimated deficit of $590,000 in 2018, $1.2 million in 2019, $1.8 million in 2020 and $2.4 million in 2021. All budget projections (FY 2017 and beyond) do not include new retail projections (Sam's Club, Mariano's, etc.). Water/Sewer Fund - FY 2017 Proposed Operating Budget for Fiscal year 2017 for the period January 1, 2017 through December 31, 2017: (1) total proposed expenditures for water and sewer operations are $16,487,860 which represents an increase of $494,600 (3.09%) compared with the FY 16 estimated $15,993,260. (2) The total proposed revenues for water and sewer operations are $16,563,150 which represents an increase of $377,030 (2.33%) compared with the FY 2016 estimated expenditures of $16,186120. The increase to the Water & Sewer rate from $14.30 in FY 2016 to $14.60 in FY 2017 is the primary reason for increased revenues. A water rate increase of $0.30 per 1,000 gallons is recommended beginning January 1, 2017. The reason for the rate increase is due to under-reporting by aged and slow meter readings. After a sampling of residential meters, the tests indicated that the meters used in Lombard residential homes, on average, were found to have under-reported the amount of water used by 6.8%. Distribution of Water & Sewer revenues at $14.60 per 1,000 gallons: Lake Michigan Water $6.02; Glenbard Wastewater Facility $3.72; Village of Lombard $4.86 for a total of $14.60. For the average residential customer that used 4.000 gallons of water per month, the increase of $0.30 will cost an additional $1.20 per month. The breakdown is as follows: -$0.05 for the DuPage Water Commission; $0.16 for the Glenbard Wastewater Authority and $0.19 for the Village of Lombard or a total of $0.30. The DuPage Water Commission reduced its total water rate by 2% for FY 2016-2017 which helps offset the proposed Village of Lombard rate increase by $0.06. Sample tests were completed on random Lombard residential water meters for accuracy with results showing significant inaccuracies between the water used versus the water billed resulting in under reporting to the Village and the Village losing approximately $440,000 in revenue per year. Current residential water meters show an accuracy of 93.2% (6.8% under reported usage) compared to the prior year's average accuracy of 93.6% (6.4% under reported usage). Village of Lombard Page 4 Village Board of Trustees Minutes November 3, 2016 Capital Improvements Program - FY 2017 (January 1 through December 31, 2017) includes FY 2017-2026 CIP expenditures of $155,449,901 and FY 2017 proposed expenditures of $21,431,601. Included in the FY 2017 CIP are: bikeway and pedestrian path improvements - $265,000; commuter parking facilities - $166,000; facility maintenance and improvements - $452,100; parking lot improvements - $20,000; right-of-way maintenance and beautification - $365,000; sewer/storm water control improvements - $7,102,500; sidewalk improvements - $110,000; street construction and maintenance - $3,840,000; traffic signal and street lighting improvements - $1,135,000; water system improvements - $7,980,001 for a total of $21,435,601. The sewer/stormwater and water system improvements will primarily be funded in 2017 with loans from the IEPA totaling $10.6 million. Village Manager Niehaus opened up the Public Hearing to any questions or comments. Trustee Foltyniewicz made note that the Village of Lombard is not a home rule community and what happens in Springfield impacts the Village. He again thanked the Finance Committee, Village Board and staff. Village Manager Niehaus noted that the Village had met the statutorial requirements relative to the public hearing and noted the first reading of the budget was on the agenda for consideration with the second reading of the budget scheduled for November 17th being in compliance with the Village's Transparency Policy. IV. Public Participation 160451 Presentation - Helen Plum Memorial Library (Information Only) Village President Giagnorio read the following statement: "Today, the Helen Plum Library is giving a presentation. Before we begin, I have a few words to say. The Helen Plum Library has requested to present information to residents at a Village Board meeting relative to an upcoming referendum that will be on the Nov. 8 ballot. The Village of Lombard has agreed to allow this presentation, but the Village Board wants to be consistent with past practice in saying that the presentation is for information only. As another taxing agency with the ability to levy property taxes and issue debt, it is important for the residents to understand the nature of the referendum being requested by the Helen Plum Library and its financial implications. The Village Board has not, and will not, be discussing the referendum as part of its agenda, and the Board will not be taking a Village of Lombard Page 5 Village Board of Trustees Minutes November 3, 2016 position with regard to the referendum. However, members of the Board are entitled to do so as individuals, as is every citizen of the Village of Lombard. We welcome the informational presentation for our Village Board and for our citizens. Barb Kruser and Sue Wilsey will provide the overview." Library Director Barb Kruser and Sue Wilsey provided an overview of the proposal for a new Library. The referendum relative to the Library be on the November 8th ballot. They noted as follows: The referendum on the November 8th ballot will be for approval of a tax rate increase for the purpose of building and replacing the current 53 year old Library with a new, larger building, as well as expanding the Library collections, services and programs. This cost includes a temporary relocation, new furnishings and technology, as well as fees and expenses. The proposition would result in a total increase of approximately 0.216% rate that will fund a $22.3 million loan with a 20 year term, as well as increased operating expenses and capital reserves. It has been 40 years since the Helen Plum Library received a voter approved increase in Library tax rate. A 2015 professional assessment of the building's condition determined that it would cost at least $8 million to replace the original HVAC system, make major structural repairs, and do basic renovations. No additional space or conveniences would be added. Much of the work is recommended to be scheduled over the next two years. Currently the Library has only $1 million in its Special and Capital Reserve Funds, forcing the Board to put a referendum for funding before the public to avoid cutting services. A vote of yes for the referendum would mean (1) a replacement of a building constructed in 1963 with a new facility that will meet the 21st century standards. The building would provide much needed additional modern spaces and would give Lombard residents many added services, conveniences and a new public square; (2) more space to provide additional programs, study and meeting spaces and areas to work and read would be included as well as to increase the Library's collections and make them easier to access; (3) an attractive multi-use outdoor plaza that offers a major enhancement and connection to Lilacia Park with a new entrance closer to the parking and convenient drive-thru service; (4) adding a computer lab to provide technology training, a media lab or maker space, an expanded first floor children's area and a safe and supervised area for teens to work, collaborate and engage in activities; (5) all areas of the Library would be ADA compliant and a fire protection sprinkler system would be installed; new mechanicals and systems would improve temperature consistency, alleviate high interior humidity and be more energy efficient. In 1986 a referendum was passed for an addition to the Library; in 2004 a referendum was not approved; Director Barb Kruser was hired two years ago; Ms. Kruser was requested by the Library Board to review the Village of Lombard Page 6 Village Board of Trustees Minutes November 3, 2016 needs of the residents and the Library; many issues were noted after a study was completed; the HVAC system was original to the building; there was no sprinkler system in the building; the Library is not handicapped accessible; a parking study was done; Library wants to provide superior service and needs additional space. Trustee Foltyniewicz asked about the impact on Lilacia Park. Sue Wilsey stated the Library would work with the Park District, the design would not impact the Park and the proposal would include an improved entrance to Lilacia Park. No lilac bushes would be moved. Trustee Ware asked about the costs and what was included. Barb Kruser noted costs included a temporary off-site location during the project with the new Library being completed the end of 2018 or the beginning of 2019. Trustee Johnston inquired about the increased tax and the fact that the increase would continue after the Library was paid for. Barb Kruser noted the Library Board could lower the tax rate after the building was paid for in 2036. President Giagnorio noted if the referendum was passed, the Library would begin collecting the additional revenue and asked if the tax was simply for the new Library. Barb Kruser stated the increased tax also covered an increase in operating expenses for the new building. The question on the referendum will be one question relative to the proposal for a new Library. 160439 Proclamation - World Pancreatic Cancer Day Deputy Village Clerk Janet Downer read the proclamation for World Pancreatic Cancer Day. President Giagnorio called James Leyland to the front and presented the proclamation to him. Mr. Leyland thanked the Village for the proclamation and presented the Board with purple ribbons to help promote pancreatic cancer awareness. 160452 Proclamation - Lights on After School Deputy Village Clerk Janet Downer read the proclamation regarding Lights on After School. President Giagnorio called Jennifer Buchanan from the Tri Town Y to the front and presented the proclamation to her. Ms. Buchanan thanked the Village. Public Participation Village of Lombard Page 7 Village Board of Trustees Minutes November 3, 2016 Marymae Meyer spoke in opposition of the proposed Helen Plum Library project and the impact on Lilacia Park and the collection of lilacs. Rich Rehberger spoke relative to the proposed Oakview Estates Phase II located at 400 E. St. Charles and the impact on parking for the residents of Oakview Estates Phase I. Ivan Wolfson spoke relative to the Oakview Estates Phase II project and indicated they will try and work with the residents. Anna Spears, Attorney for Oakview Estates Phase II, stated they understand the concerns of the residents, but the rights to the property owners expired in May of 2016. She noted they will look at options and they were willing to meet with the residents. Bonnie Rudolph stated that she is on the Oakview Estates Board and they have not been contacted to try and resolve the issues and concerns of the residents. Trustee Johnston suggested that a meeting be scheduled with the residents and the developer of Oakview Estates Phase II and he was willing to meet with them to try and resolve the issues. Village Manager Niehaus indicated this matter was on the Board agenda on first reading and would be placed on Separate Action for the November 17th meeting. V. Approval of Minutes A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Dan Whittington, that the minutes of the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, October 20, 2016 be approved. The motion carried by the following vote: Aye: 4- Dan Whittington, Reid Foltyniewicz, Bill Johnston, and Bill Ware Absent: 2- Sharon Kuderna, Mike Fugiel, and Robyn Pike VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson No report Community Relations Committee - Trustee Robyn Pike, Chairperson No report Economic/Community Development Committee - Trustee Bill Johnston, Chairperson No report Village of Lombard Page 8 Village Board of Trustees Minutes November 3, 2016 Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson Trustee Reid Foltyniewicz, Chairperson of the Finance and Administration Committee, thanked staff for taking members of the committee on tours of the Police and Public Works facilities. Tours of other Village facilities will be scheduled in the future. The committee will begin looking at the projected FY 2018 budget. Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report VII. Village Manager/Village Board Comments Deputy Village Clerk Janet Downer read the following announcements: Thank you to everyone joining us here tonight, and to everyone watching. On behalf of the Village Board, I can proudly say that one of our biggest goals is transparency with our residents. As such, we invite you to attend our Village Board Meetings in person, or by watching our meetings on TV in the comfort of your home. Traditionally, the Village Board meets on the 1st and 3rd Thursday of the month, at 7:30 p.m. The Board recently took a poll, and has opted to start Board meetings at 7 p.m. This change will become effective beginning January 1, 2017. The earlier time change will make meetings more accessible to residents, and will allow our Board and our Village Staff to arrive home to their families earlier on Board meeting nights. The first Board meeting that will be affected by this time change will be on Jan. 5, 2017. Thank you. Christmas Mart Saturday, November 5th from 9 am until 2pm includes churches, Historical Society, and the Library located on Maple from Main to Elizabeth. Daylight Savings Time is November 6th - turn your clocks back one hour and do not forget to change your smoke detector batteries Veteran’s Day Ceremony November 11th at 11 am at Commons Park. Fall/Bill Mueller/Veteran's Day Memorial Blood Drive Wednesday, November 16th from 9:30 am to 1pm at Yorktown and from 1:30 pm until Village of Lombard Page 9 Village Board of Trustees Minutes November 3, 2016 7 pm at the Village Hall. All donors will receive a free long-sleeved shirt, a coupon for a pint of Culver’s frozen custard and be entered into a drawing for a Yorktown gift card. Be someone’s hero and donate blood. You WILL help save a life! VIII Consent Agenda . Payroll/Accounts Payable A. 160444 Approval of Village Payroll For the period ending October 15, 2016 in the amount of $1,168,384.85. This Payroll/Accounts Payable was approved on the Consent Agenda B. 160445 Approval of Accounts Payable For the period ending October 21, 2016 in the amount of $1,759,328.59. This Payroll/Accounts Payable was approved on the Consent Agenda C. 160449 Approval of Accounts Payable For the period ending October 28, 2016 in the amount of $1,164,774.51. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 150493 PC 15-26: 777 E. Butterfield Road - Time Extension Request Ordinance granting a time extension to Ordinance 7150 granting conditional uses pursuant to Title 15, Chapter 155, Section 155.415 of the Lombard Zoning Ordinance (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinances 7149, 7150, 7289 E. 160426 PC 16-21: 330 S. Westmore-Meyers Road Recommendation from the Plan Commission that the Village grant a conditional use, pursuant to Section 155.305 allowing for a legal nonconforming two-family dwelling that was lawfully established prior to January 1, 1960 and is located in the R2 Single Family Residence Village of Lombard Page 10 Village Board of Trustees Minutes November 3, 2016 District to continue or be re-established as a permitted legal nonconforming use prior to being subject to elimination under the terms of this ordinance. (DISTRICT #5) Enactment No: Ordinance 7290 F. 160427 PC 16-23: Text Amendment, Section 155.602 Table 6.3 Recommendation from the Plan Commission to approve a text amendment to Section 155.602 Table 6.3 “Schedule of Off-Street Parking Requirements” of the Lombard Zoning Ordinance (and any other relevant sections for clarity) to amend the parking requirements for Attached Single-Family Dwelling to two (2) spaces per dwelling unit and strike the provision on the number of bedrooms or dens. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7291 G. 160440 Ordinance Amending Title VII, Chapter 75, Section 75.06 of the Lombard Village Code with Regard to the Seizure and Impoundment of Motor Vehicles Ordinance amending Title VII, Chapter 75, Section 75.06 of the Village Code with regard to the seizure and impoundment of vehicles used in crimes to be compliance with the Public Act 99-0848 as recently passed by the Illinois Legislature. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7292 H. 160453 Equipment To Be Declared Surplus Village Departments are requesting to sell and/or dispose of surplus equipment, as more specifically detailed in Exhibit "A" attached to the Ordinance, to be sold at auction, sold for scrap, or recycled as these items have extended beyond their useful life or are obsolete and will most likely be sold for scrap or recycled including Office equipment 5, Phones 185, IT equipment 16, Breath testers 15, Light Bars 10, and Handheld Radios/chargers 69. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7293 Other Ordinances on First Reading I. 160428 PC 16-22: 400 E. St. Charles Road (Oakview Estates Phase II) Recommendation from the Plan Commission that the Village take the Village of Lombard Page 11 Village Board of Trustees Minutes November 3, 2016 following actions on the subject property located within the R4PD Planned Development (Oakview Estates Planned Development): 1. Pursuant to Section 155.504 (A) (major changes in a planned development) of the Lombard Zoning Ordinance, amend the Oakview Estates Planned Development, as established by Ordinance No. 5488, as follows: a. Change the use from condominiums to attached single-family (townhomes); b. Approve a deviation from Section 155.409(F)(3)(a) and 155.508(C)(6) to reduce minimum required front yard setback from 30 feet (30’) to one foot (1’); and c. Approve a deviation from Section 155.409(G) to increase the maximum allowable building height from 36 feet (36’) to 36 feet and six inches (36’6”); 2. Pursuant to Section 155.208 (number of buildings on a lot of record) of the Lombard Zoning Ordinance, approve a conditional use for two principal structures on one lot of record; 3. Pursuant to Section 155.409(K)(3) (Restrictions on attached single-family dwellings) of the Lombard Zoning Ordinance, approve a deviation to reduce the minimum separation between buildings containing attached single-family dwellings from thirty feet (30’) to twenty feet (20’); and 4. Pursuant to Section 155.511 (site plan approval) of the Lombard Zoning Ordinance, approve an eight-unit townhome development based upon the submitted plans. (DISTRICT #4) This Ordinance was passed on first reading on the Consent Agenda Ordinances on Second Reading J. 160382 2016 Proposed Tax Levy Recommendation from the Finance & Administrative Committee to recommend to the Village Board for approval the Statutorily Permissible 2016 tax levy. This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7294 K. 160402 ZBA 16-04 - 211 W. Grove Street Recommendation from the Zoning Board of Appeals that the Village approve a variation from Section 155.407(F)(4) of the Lombard Zoning Ordinance to reduce the required rear yard setback from thirty five feet (35’) to twenty one feet (21’) for the subject property located within the R2 Single-Family Residence Zoning District. (DISTRICT #1) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7295 Village of Lombard Page 12 Village Board of Trustees Minutes November 3, 2016 L. 160406 Ordinances Amending Title 5, Chapter 50 of the Lombard Village Code in Regard to Water and Sewer Rates Recommendation from the Finance & Administration Committee to recommend to the Village Board for approval the Proposed FY 2017 Water/Sewer Rate of $14.60 (30 cent or a 2.10% increase). This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinances 7296, 7297, 7298 Resolutions M. Lobbyist Services - Roger C. Marquardt and Company (moved to IX-B) N. 160450 Legal Representation for Lombard Tax Consortium Staff is requesting approval of a Resolution with Robbins, Schwartz, Nicholas, Lifton & Taylor, Ltd., to participate in a consortium with School District 44, the Lombard Park District and the Helen Plum Library to intervene in property tax appeals where the taxpayer is seeking a reduction in the assessment of property of at least $100,000. This Resolution was adopted on the Consent Agenda Enactment No: R 70-16 Other Matters O. 160448 Parkway Tree Trimming Request for a waiver of bids and award of a contract to Steve Piper and Sons, Inc. for the amount up to $75,000.00. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda P. 160438 2015 Comprehensive Annual Financial Report, Management Letter and Recommendations The Finance and Administration Committee voted unanimously to recommend that the Village Board accept and place on file with the Village Clerk the FYE 2015 Comprehensive Annual Financial Report and Management Letter. This Request was approved on the Consent Agenda Q. 160441 Police Pension Fund Municipal Compliance Report Accept and file the Lombard Police Pension Fund Municipal Compliance Report for the year ending December 31, 2015. This Request was approved on the Consent Agenda Village of Lombard Page 13 Village Board of Trustees Minutes November 3, 2016 R. 160442 Fire Pension Fund Municipal Compliance Report Accept and file the Lombard Fire Pension Fund Municipal Compliance Report for the year ending December 31, 2015. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Bill Ware, seconded by Trustee Bill Johnston, to Approve the Consent Agenda The motion carried by the following vote Aye: 4- Dan Whittington, Reid Foltyniewicz, Bill Johnston, and Bill Ware Absent: 2- Sharon Kuderna, Mike Fugiel, and Robyn Pike IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading A. 160407 Village of Lombard Budget Ordinance for Fiscal Year 2017 Ordinance adopting the Village of Lombard FY 2017 Annual Budget in the amount of $96,967,764. A motion was made by Trustee Dan Whittington, seconded by Trustee Bill Ware, that the Ordinance approving the Village of Lombard FY 2017 annual budget in the amount of $96,967,764 be passed on first reading. The motion carried by the following vote: Aye: 4- Dan Whittington, Reid Foltyniewicz, Bill Johnston, and Bill Ware Absent: 2- Sharon Kuderna, Mike Fugiel, and Robyn Pike Enactment No: Ordinance 7304 Ordinances on Second Reading Resolutions B. 160447 Lobbyist Services - Roger C. Marquardt and Company (Continued from November 3, 2016) Resolution authorizing a contract between the Village of Lombard and Roger C. Marquardt and Company in the amount of $2,000 per month (a 50% reduction in fees) to provide lobbyist services from January 1, 2017 to December 31, 2017. It was moved by Trustee Foltyniewicz and seconded by Trustee Johnston that the resolution relative to the lobbyist services contract with Roger C. Marquardt and Company be continued to November 17, 2016. Village of Lombard Page 14 Village Board of Trustees Minutes November 3, 2016 Aye: 4- Dan Whittington, Reid Foltyniewicz, Bill Johnston, and Bill Ware Absent: 2- Sharon Kuderna, Mike Fugiel, and Robyn Pike Enactment No: R 72-16 Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Dan Whittington, seconded by Trustee Reid Foltyniewicz, that the regular meeting of the President and Board of Trustees held on Thursday, November 3, 2016 in the Board Room of the Lombard Village Hall be adjourn at 8:51 p.m. The motion carried by the following vote: Aye: 4- Dan Whittington, Reid Foltyniewicz, Bill Johnston, and Bill Ware Absent: 2- Sharon Kuderna, Mike Fugiel, and Robyn Pike Village of Lombard Page 15