Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, December 15, 2016 7:30 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes December 15, 2016 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, December 15, 2016 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:31 p.m. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation V. Approval of Minutes A motion was made by Trustee Mike Fugiel, seconded by Trustee Dan Whittington, that the December 1, 2016 minutes of the Regular Meeting of the Village Board be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson No report Community Relations Committee - Trustee Robyn Pike, Chairperson No report Village of Lombard Page 1 Village Board of Trustees Minutes December 15, 2016 Economic/Community Development Committee - Trustee Bill Johnston, Chairperson Trustee Bill Johnston, Chairperson of the Economic & Community Development Committee, reported that at the December 12 meeting of the ECDC: (1) The Committee discussed the economic development impacts associated with a possible Second Amendment to the existing Lombard/Glen Ellyn Boundary Agreement. The Committee was supportive of the approach being offered, which was to provide a mechanism for the sharing of the retailers sales tax dollars as well as a portion of non-home rule sales tax dollars allocated to Glen Ellyn and derived exclusively from a proposed gas station and convenience store. This matter will be brought to the Lombard Village Board should the project advance by the developer and Glen Ellyn represents that they would be supportive of the amendment. (2) The ECDC also reviewed the economic development activities identified within the previously discussed Village Strategic Plan, with a focus on the accomplishments and 2017 work program activities. The ECDC was thanked for their work over the past year. Staff also provided the ECDC members a report regarding RV parking regulations since the Village Board adopted the restrictions back in 2013. Since the ordinance adoption and through the Village communication efforts, not a single property owner has been issued a violation notice or ticket for non-compliance of the new code amendment in the past three years. Lombard Town Centre provided their monthly report, noting their existing business outreach efforts and a possible special event activity in the fall of 2016. The next meeting of the ECDC will be on January 9. Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson Trustee Dan Whittington, Chairperson of the Public Safety & Transportation Committee, reported the committee met and a recommendation from the committee relative to parking in the area of the high school is on the agenda for consideration. Village of Lombard Page 2 Village Board of Trustees Minutes December 15, 2016 Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson Trustee Bill Ware, Chairperson of the Public Works & Environmental Concerns Committee, reported the committee met and reviewed a program to review blockages in sewers. Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historical Commission No report VII. Village Manager/Village Board Comments Village Manager Scott Niehaus noted that this was the Village Board's last meeting for 2016 and reminded residents that the Village Board meetings will begin at 7pm beginning in January. Village President Keith Giagnorio wished Executive Coordinator Carol Bauer, Village Clerk Sharon Kuderna and Village Trustee Robyn Pike each a happy birthday. He congratulated the Glenbard East High School music department on their recent music recital. Trustee Reid Foltyniewicz wished Village President Keith Giagnorio a happy birthday. Village Trustee Dan Whittington wished everyone a safe and happy holiday. Village Trustee Bill Ware wished everyone a happy holiday and President Giagnorio a happy birthday. Village Clerk Sharon Kuderna read the following announcements: The Village Hall will be closed on Friday, December 23 and Monday, December 26 in observance of the Christmas holiday as well as Monday, January 2 in observance of the New Year’s holiday. Effective January 1st, Village Board meetings will begin at 7pm. On the agenda this evening is also an ordinance changing the time for Plan Commission meetings to begin at 7pm as well. This should complete the efforts to standardize all committee meetings to begin at 7 p.m. effective in January 2017. Recycle your old holiday lights through January 16th by depositing them in a bin outside of the Public Works building, 1051 S. Hammerschmidt. The collection bin is available 24 hours a day 7 days per week. Wiring and bulbs are recyclable but not plastic ornaments. The winter season has started with a vengeance. Frequently asked questions relative to the Village’s snow plowing plan and winter information can be found on the Village’s website: www.villageoflombard.org/snowplowing Village of Lombard Page 3 Village Board of Trustees Minutes December 15, 2016 <http://www.villageoflombard.org/snowplowing>. People can visit Lilacia Park for the holiday lights display through December 18th. With the Holiday season upon us, we hope that everyone here - and at home - takes time to celebrate with their loved ones. We encourage you all to connect with your neighbors and to find a way to give back to others. We care about our neighbors here in Lombard, and each act of compassion and friendliness creates a deeper sense of our “Lombard Pride”. Thank you to everyone who donated to the Fire Department Toy Drive and to our Police Department’s Shop With A Cop Program. Thank you to residents who donated coats, toys, or volunteered to help a member of our community with a helping hand. From our families to yours, we wish you and your families a happy holiday and a safe & healthy 2017. VIII Consent Agenda . Trustee Reid Foltyniewicz thanked the residents in the area of the Ken Loch development for coming out and attending a meeting with staff relative to this proposed project. A community meeting relative to Ken Loch will be held in late January or early February. Payroll/Accounts Payable 160493 Approval of Village Payroll For the period ending November 26, 2016 in the amount of $952,164.70. This Payroll/Accounts Payable was approved on the Consent Agenda B. 160494 Approval of Accounts Payable For the period ending December 2, 2016 in the amount of $1,264,054.30. This Payroll/Accounts Payable was approved on the Consent Agenda C. 160508 Approval of Accounts Payable For the period ending December 9, 2016 in the amount of $652,794.89. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 150572 PC 15-23: 505-537 W. North Avenue and 715-733 N. Village of Lombard Page 4 Village Board of Trustees Minutes December 15, 2016 Columbine Avenue - Time Extension Ordinance granting a time extension to Ordinance 7204 granting a conditional use and variations pursuant to Title 15, Chapter 155, Section 155.414 of the Lombard Zoning Ordinance. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinances 7203, 7204, 7309 E. 160464 Amendment to the Village of Lombard Traffic Code - School Parking Restrictions Recommendation from the Public Safety and Transportation Committee to establish a 2-hour parking restriction between the hours of 9 AM and 3 PM on school days in an area within a 1/3 mile radius of the property lines for Glenbard East High School. Staff is requesting a waiver of first reading. (DISTRICTS #2 & #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7310 F. 160475 Plan Commission Regular Meetings -- Starting Time Change Recommendation from the Plan Commission to approve an ordinance amending Title III, Chapter 32, Section 32.102 of the Lombard Village Code in regard to regular meetings of the Lombard Plan Commission authorizing a change in the start time from 7:30pm to 7:00pm effective January 1, 2017. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7311 G. 160491 Equipment To Be Declared Surplus Village Departments are requesting to sell and/or dispose of surplus equipment, as more specifically detailed in Exhibit "A" attached to the Ordinance, to be sold at auction, sold for scrap, or recycled as these items have extended beyond their useful life or are obsolete and will most likely be sold for scrap or recycled to include one generator and six chainsaws. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7312 H. 160500 Amending Chapter 32 - Plan Commission Ordinance Amending Title III, Chapter 32, Article VIII of the Lombard Village Code in regard to the Plan Commission. The amendments are intended to properly identify the job title of the Plan Commission Village of Lombard Page 5 Village Board of Trustees Minutes December 15, 2016 Secretary, changing "Chairman" to "Chairperson", striking Recording Secretary compensation language and providing language clarity relative to fund appropriations. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7313 I. 160502 Ordinance Setting Rates of Pay for Village Employees Amendment to the Village of Lombard Salary Ordinance effective January 1, 2017. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7314 Other Ordinances on First Reading Ordinances on Second Reading J. 160489 First Amendment to the Woodmoor Development LLC Utility Service and Development Agreement Ordinance approving a First Amendment to a Utility Service and Development Agreement for the Ken-Loch Golf Course Property. (UNINCORPORATED) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7315 Resolutions K. 160488 Police Department Indoor Shooting Range Improvements Request for a waiver of bids and award of a contract to Meggitt Training Systems, inc. in an amount not to exceed $176,612.65. Public Act 85-1295 does not apply. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: R 75-16 L. 160496 FY2016 Sewer Lining, Final Balancing Change Order No. 2 Reflecting a decrease to the contract with Insituform Technologies USA, LLC in the amount of $984.20. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 76-16 M. 160497 FY2016 Sidewalk, Curb & Driveway Restoration, Final Balancing Change Order No. 1 Village of Lombard Page 6 Village Board of Trustees Minutes December 15, 2016 Reflecting a decrease to the contract with Strada Construction in the amount of $24,124.44. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 77-16 N. 160498 FY2016 Concrete Rehabilitation & Utility Cuts Patching, Final Balancing Change Order No. 1 Reflecting a decrease to the contract with Triggi Construction in the amount of $17,630.17. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 78-16 O. 160503 FY2016 Asphalt Paving & Patching Program, Final Balancing Change Order No. 2 Reflecting a decrease to the contract with G.A. Paving LLC in the amount of $222,919.04. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 79-16 P. 160506 Geotechnical Engineering, Construction Material Testing and Environmental Services Contracts Approving contracts with Testing Services Corporation (TSC), SEECO and Rubino Engineering for a total of $132,000 for FY2017. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 80-16, 81-16, 82-16 Q. 160507 Human Resources Manual Amendment Resolution adopting the revised Village of Lombard Human Resources Manual reflecting the additional vacation days for senior Firefighters based on years of service. This Resolution was adopted on the Consent Agenda Enactment No: R 83-16 R. 160509 IL Route 53 Storm Water Pump Station, Change Order No. 1 Reflecting an increase to the contract with Rausch Infrastructure in the amount of $127,692.68. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 84-16 S. 160510 Social Services Contract - Association for Individual Development Resolution authorizing the signature of the Village Manager on a Village of Lombard Page 7 Village Board of Trustees Minutes December 15, 2016 contract with the Association for Individual Development in the amount of $20,000 for the period January 1, 2017 to December 31, 2017 to provide social services to the Village of Lombard. This Resolution was adopted on the Consent Agenda Enactment No: R 85-16 Other Matters T. 160495 Landscape and Parkway Restoration Award of a contract to Uno Mas Landscaping, the lowest responsible bid of four (4) bids received, in the amount of $40,950.00. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda T-2. 160519 MSI Sewer Inspection Request for a waiver of bids and award of a contract to RedZone Robotics in the amount of $40,000.00. Public Act 85-1295 does not apply. (DISTRICTS #1, #2 & #5) This Bid was approved on the Consent Agenda U. 160443 Amendment to Village Board Policy 6.C. - Street Lighting Policy Recommendation from the Public Works & Environmental Concerns Committee to approve the amendments to the Village Standard Lighting Policy. (DISTRICTS - ALL) This Request was approved on the Consent Agenda V. 160477 2017 Risk Management and Insurance Renewal Program Request for approval of the 2017 Insurance Program as recommended by the Finance and Administration Committee. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Bill Johnston, seconded by Trustee Bill Ware, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware W. Plat of Easement - 2725 S. Technology Drive (DuPage Medical Group) (moved to Separate Action IX-B) IX. Items for Separate Action Village of Lombard Page 8 Village Board of Trustees Minutes December 15, 2016 Ordinances on First Reading (Waiver of First Requested) A. 160501 Amending the Budget Ordinance Recommendation that the Village Board not adopt an Ordinance amending the Budget Ordinance to appropriate for the Debt Service for the Series 2005-A Bonds and the Series 2005-B Bonds for the Hotel and Conference Center, in response to the request from the Lombard Public Facilities Corporation to do so. (2/3 Vote of the Corporate Authorities Required) Village Attorney Tom Bayer reminded the Village Board that they are voting to not approve the appropriation request. A motion was made by Trustee Dan Whittington, seconded by Trustee Reid Foltyniewicz, that the Ordinance amending the Budget Ordinance to apporpriate for Debt Service for the Series 2005-A Bonds and the Series 2005-B Bonds for the Hotel and Conference Center in response to the request from the Lombard Public Facilities Corporation to do so, not be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters B. 160511 Plat of Easement - 2725 S. Technology Drive (DuPage Medical Group) Motion to approve a Plat of Easement Vacation removing an area of the existing watermain easement on the property located at 2725 S. Technology Drive and known as DuPage Medical Group. (DISTRICT #3) (3/4 vote of Corporate Authorities is required) A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Robyn Pike , that the request relative to a Plat of Easement for 2725 S. Technology Drive (DuPage Medical Group) be approved. The motion carried by the following vote: Aye: 7- Keith Giagnorio, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Village of Lombard Page 9 Village Board of Trustees Minutes December 15, 2016 X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Mike Fugiel, seconded by Trustee Dan Whittington, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, December 15, 2016 be adjourned at 7:50 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Village of Lombard Page 10