Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, February 2, 2017 7:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes February 2, 2017 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 2, 2017 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:02 p.m. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 7 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike 1 - Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation 170040 Proclamation - Fitness February Village Clerk Sharon Kuderna read the Fitness February proclamation. Village President Keith Giagnorio presented the proclamation to Jay Wojcik. Jay Wojcik thanked the Village and urged residents to attend the Health Fair. V. Approval of Minutes A motion was made by Trustee Bill Johnston, seconded by Trustee Mike Fugiel, that the minutes of the regular meeting of the President and Board of Trustees of the Village of Lombard held on January 19, 2017 be approved. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Village of Lombard Page 1 Village Board of Trustees Minutes February 2, 2017 Absent: 1- Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson Mike Fugiel, Chairperson of the Community Promotion and Tourism Committee, reported the committee reviewed and approved several grant requests that are listed on the agenda for consideration and the committee will be meeting next week to do a review of additional grant requests. Community Relations Committee - Trustee Robyn Pike, Chairperson No report Economic/Community Development Committee - Trustee Bill Johnston, Chairperson No report Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historical Commission No report VII. Village Manager/Village Board Comments Trustee Robin Pike, Chairperson of the Community Relations Village of Lombard Page 2 Village Board of Trustees Minutes February 2, 2017 Committee, reported that the Youth Leadership Program started tonight with 13 students being given an overview of the Village Administration (Board of Trustees and Village Manager's Office) as well as Public Works and Police Departments. The Program will continue for the next two weeks. Trustee Reid Foltyniewicz reported that County Coroner Dr. Richard Jurgenson had been named Leader of the Year at the DuPage Mayors and Managers Legislative Dinner. He also noted that the DMMC had updated attendees relative to the Springfield priorities including (1) trying to protect the State of Illinois Local Government Distributive Fund (LGDF) which provides $4.2 million to the Village of Lombard; (2) police and fire pension reform without affecting retirement benefits; (3) distinctions for home-rule and non-home rule communities and (4) worker's compensation reform. He noted he had the opportunity to tour the new Apex 41 high-end apartment complex by Yorktown and spoke of the numerous amenities that are offered at the complex. VIII Consent Agenda . It was noted that Consent Item P (the Local Tourism Grant Application for the 2017 Lilac Time Arts &Craft Fair) was being removed from the Consent Agenda and being placed on Separate Action due to Trustee Whittington being the Chairperson of the Chamber Board. Payroll/Accounts Payable A. 170034 Approval of Accounts Payable For the period ending January 20, 2017 in the amount of $364,085.73. This Payroll/Accounts Payable was approved on the Consent Agenda B. 170042 Approval of Village Payroll For the period ending January 21, 2017 in the amount of $884,348.76. This Payroll/Accounts Payable was approved on the Consent Agenda C. 170043 Approval of Accounts Payable For the period ending January 27, 2017 in the amount of $1,827.035.09. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) Village of Lombard Page 3 Village Board of Trustees Minutes February 2, 2017 D. 170027 PC 17-04: 211B Eisenhower Lane South, 10th Planet Jiu Jitsu Lombard Recommendation from the Plan Commission to grant a conditional use, pursuant to Section 155.420 (C) (18) of the Zoning Ordinance, to allow for a Learning Center (indoor athletic training facility) within the I Limited Industrial District. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7326 E. 170032 Brush Chipper Purchase Award of a contract to Atlas Bobcat in the amount of $49,322.16 for the purchase of a brush chipper; and approval of an ordinance declaring Village unit FO940 as surplus and authorizing its trade-in to Atlas Bobcat. Staff requests a waiver of first reading. Bid in compliance with Public Act 85-1295. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7327 F. 170033 Asphalt Hot Box Purchase Award of a contract to Midwest Paving Equipment Inc. in the amount of $30,413.00 for the purchase of an asphalt hot box; and approval of an ordinance declaring Village unit ST907 as surplus equipment and authorizing its sale at public auction. Staff requests a waiver of first reading. Bid in compliance with Public Act 85-1295. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7328 Other Ordinances on First Reading Ordinances on Second Reading Resolutions G. 170006 North Broadway Interim Pump Station & Force Main and Gatz Pond Outfall, Resident Engineering Approving a contract with Baxter & Woodman, Inc. in the amount of $322,044.00 for resident engineering services. (DISTRICT #5) This Resolution was adopted on the Consent Agenda Enactment No: R 8-17 Village of Lombard Page 4 Village Board of Trustees Minutes February 2, 2017 H. 170031 MFT Resolution for Fiscal Year 2017 Resolution authorizing the use of MFT funds in the amount of $977,000.00 for Public Works operations including the purchase of salt, anti-icing materials and overtime wages, as well as the General Local Streets Resurfacing plan. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 9-17 I. 170036 Participation in Suburban Tree Consortium Resolution expressing intent to continue participation in the Suburban Tree Consortium for the purchase of parkway trees. This Resolution was adopted on the Consent Agenda Enactment No: R 10-17 J. 170038 IL Route 53 Storm Water Pump Station, Amendment No. 1 Approving Amendment No. 1 to the contract with Christopher B. Burke Engineering Ltd., reflecting an increase in the amount of $27,270.68. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 11-17 K. 170044 Northern Illinois Municipal Electric Cooperative (NIMEC) To Obtain Bids From Electricity Providers Authorizing NIMEC to serve as the broker for the Village in regard to obtaining bids from electricity providers and authorizing the Village Manager or Director of Finance to approve a contract with the lowest cost electricity provider. This Resolution was adopted on the Consent Agenda Enactment No: R 12-17 Other Matters L. 170037 Tree Planting Request for a waiver of bids and award of a contract to the Suburban Tree Consortium in an amount not to exceed $231,000.00. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda M. 170007 Local Tourism Grant Application 2017 - Lombard Lilac Festival Parade Grant request from the Lombard Lilac Festival Parade Committee in the amount of $18,000 from Hotel/Motel funds for costs associated with the 63rd Lilac Festival Parade. The grant will support Honorariums Village of Lombard Page 5 Village Board of Trustees Minutes February 2, 2017 paid to the parade participants, advertising expenses and recognition expenses. The parade will be held May 21, 2017. This Request was approved on the Consent Agenda N. 170008 Local Tourism Grant Application 2017 - Lilac Princess Program Grant request from the Lombard Junior Women's Club in the amount of $6,645 from Hotel/Motel funds for expenses supporting the selection of the Lilac Queen and her Court. The grant supports expenses associated with the participation of the Lilac Queen Court in numerous Lilac Time events and provides $1,000 scholarships to the five members of the court. The process begins in February and culminates in May 2017. This Request was approved on the Consent Agenda O. 170009 Local Tourism Grant Application 2017 - Lombard Garden Club Lilac Sale Grant request from the Lombard Garden Club, Inc. in the amount of $2,000 from Hotel/Motel funds for expenses supporting the Lilac Sale. The grant supports the purchase of the Lilacs. The event will take place May 11, 2017 through May 13, 2017. This Request was approved on the Consent Agenda P. Local Tourism Grant Application 2017 - Lilac Time Arts and Craft Fair (moved to Separate Action IX-A) Q. 170014 Historic Preservation Commission - 2016 Annual Report Request from the Lombard Historic Preservation Commission that the Village Board acknowledge receipt of the LHPC 2016 Annual Report. This Request was approved on the Consent Agenda R. 170041 Appointment - Community Promotion & Tourism Committee Request for concurrence in the appointment of William Mrazek to the Community Promotion and Tourism Committee filling a vacancy on the committee until May 2017. This Appointment was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Dan Whittington, seconded by Trustee Robyn Pike , to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 1- Bill Ware Village of Lombard Page 6 Village Board of Trustees Minutes February 2, 2017 IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters A. 170010 Local Tourism Grant Application 2017 - Lilac Time Art and Craft Fair Grant request from the Lombard Chamber of Commerce in the amount of $3,600 from Hotel/Motel funds for the cost of support services from the Village of Lombard Public Works, Police Department and Fire Department in conjunction with the Lilac Time Arts & Craft Fair. Trustee Dan Whittington indicated that he was the Chamber Board President and even though he was not paid for serving, he wanted to abstain from voting on this matter. A motion was made by Trustee Bill Johnston, seconded by Trustee Mike Fugiel, that the request from the Lombard Chamber of Commerce for a grant in the amount of $3,600 for the Lilac Time Arts & Craft Fair be approved. The motion carried by the following vote: Aye: 4- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Abstain: 1- Dan Whittington Absent: 1- Bill Ware X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Mike Fugiel, seconded by Trustee Reid Foltyniewicz, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 2, 2017 in the Board Room of the Lombard Village Hall be recessed to Executive Session at 7:18 p.m. for the purpose of discussion of setting the price for the sale or lease of property owned by the Village. The motion carried by the following vote: Village of Lombard Page 7 Village Board of Trustees Minutes February 2, 2017 Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 1- Bill Ware XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 2, 2017 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:37 p.m. 7 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike 1 - Bill Ware XIII Adjournment . A motion was made by Trustee Dan Whittington, seconded by Trustee Robyn Pike, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 2, 2017 in the Board Room of the Lombard Village Hall be adjourned at 7:38 p.m. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 1- Bill Ware Village of Lombard Page 8