Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, February 16, 2017 7:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes February 16, 2017 I. Call to Order and Pledge of Allegiance Trustee Bill Ware noted that President Giagnorio was not able to attend the meeting and in the absence of the Village President and pursuant to Section 31.17 of the Village Code, he will be serving as Temporary Chairperson for the meeting. With that being said, the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 16, 2017 in the Board Room of the Lombard Village Hall was called to order by Temporary Chairperson Bill Ware at 7pm. Chief of Police Ray Byrne led the Pledge of Allegiance. II. Roll Call 6 - Sharon Kuderna, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware 2 - Keith Giagnorio, and Dan Whittington Staff Present: Assistant Village Manager Nicole Aranas Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Fire Chief Richard Sander Communications Coordinator Avis Meade Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation 170072 Recognition - Glenn Westlake 7th Grade Basketball Team Temporary Chairperson Bill Ware called the members of the Glenn Westlake 7th Grade Basketball team and staff of School District #44 to the front. He congratulated them on their championship. Coach Tom Surdam reported that the 7th grade Glenn Westlake Wildcats had won the 2016-2017 DuPage Metro Conference Association Championship with a 9-1 conference record. They also won the end-of-year conference tournament championship. He spoke of the teams commitment to grades as well as their efforts and determination which resulted in winning the championship. Village of Lombard Page 1 Village Board of Trustees Minutes February 16, 2017 170091 Recognition - Youth Leadership Program Temporary Chairperson Bill Ware asked Trustee Robyn Pike to provide information on the Youth Leadership Program. Trustee Robyn Pike stated that the students had participated in three consecutive weeks of programs relative to Village services and Village government. Tonight was the culmination of the program and the students had received certificates of recognition. She encouraged the students to share their experiences with other students. Jim Reed spoke relative to the proposed Park District Recreation Center listed on the agenda for first reading. He asked the Village Board to consider postponing action on the item, but was aware the item is listed for first reading only. He spoke of transparency, non-referendum bonds and felt residents needed to be apprised of any non-referendum bond projects in the future. He felt the Park District should have done a bonding referendum and allowed the residents to vote on the matter to approve or refect the proposal. V. Approval of Minutes A motion was made by Trustee Mike Fugiel, seconded by Trustee Bill Johnston, that the minutes of the Special Meeting of February 2, 2017 and the minutes of the Regular Meeting of February 2, 2017 be approved. The motion carried by the following vote: Aye: 5- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Absent: 2- Keith Giagnorio, and Dan Whittington VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson No report Community Relations Committee - Trustee Robyn Pike, Chairperson No report Economic/Community Development Committee - Trustee Bill Johnston, Chairperson Trustee Bill Johnston, Chairperson of the Economic & Community Village of Lombard Page 2 Village Board of Trustees Minutes February 16, 2017 Development Committee, reported that at the February 13, 2017 meeting of the ECDC, the Committee heard a presentation by Choose DuPage, the regional economic development organization serving DuPage County existing and prospective businesses and local communities. They are also one of the Village economic development partners. They offered an overview of their mission and provided the Committee with the Economic Overview of Lombard and DuPage County. Finance Director Tim Sexton provided an update on the 2017 and 2018 Budget Forecast and Plan. The ECDC recommended amendments to the Village Code to amend business vehicle parking requirements for selected multiple-family residential projects as well as amendments to dangerous animal regulations. Lombard Town Centre also provided their monthly report and latest activities. The next meeting of the ECDC will be on March 13 at 7:00 p.m. at the Village Hall. Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historical Commission No report VII. Village Manager/Village Board Comments Village Clerk Sharon Kuderna read the following announcements: Look for the latest Lombard Pride Newsletter in your mailbox by early March. You will find current Village information and newsworthy items. Village of Lombard Page 3 Village Board of Trustees Minutes February 16, 2017 To sign-up for the Village’s weekly e-newsletter and other notifications, go to villageoflombard.org/enews <http://www.villageoflombard.org/enews>. Village President Keith Giagnorio presented the State of the Village Address this week. The video will be available on-line to view soon and the replay can be seen on the Lombard Channel, (Comcast, channel 6 & AT&T U-verse, channel 99). Watch for information on the Village’s Facebook page. VIII Consent Agenda . Payroll/Accounts Payable A. 170049 Approval of Accounts Payable For the period ending February 3, 2017 in the amount of $706,143.87. approved on the consent agenda B. 170074 Approval of Village Payroll For the period ending February 4, 2017 in the amount of $823,846.74. This Payroll/Accounts Payable was approved on the Consent Agenda C. 170075 Approval of Accounts Payable For the period ending February 10, 2017 in the amount of $1,446,984.80. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 170051 IEPA Public Water Supply Loan Program Ordinance authorizing signatures of the Village President and Village Clerk on documents required for the application for funding through the IEPA Public Water Supply Loan Program. The Village is seeking $6,500,000.00 in funds for the Water Meter Replacement Program included in the 2017 and 2018 CIP. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7329 E. 170058 Purchase of Five (5) 4x4 F-250 Pickup Trucks Request for a waiver of bids and award of a contract to Packey Webb Ford of Downers Grove in the amount of $83,507; and approval of an ordinance declaring Village units FO311, ST318, ST319, ST320 and WT440 as surplus equipment and authorizing their trade-in. Staff requests a waiver of first reading. Public Act 85-1295 does not apply. Village of Lombard Page 4 Village Board of Trustees Minutes February 16, 2017 This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7330 Other Ordinances on First Reading F. 170035 PC 17-03: Park District Recreation Center (543 E. Taylor, former Fairwood School) Recommendation from the Plan Commission that the Village take the following actions on the subject property located within the CR Conservation Recreation District: 1. Approve a conditional use pursuant to Section 155.404(C)(7) of the Lombard Zoning Ordinance for a public recreational facility; 2. Approve a variation from Section 155.404(G) to allow a building height of thirty-six feet (36’) where a maximum of thirty feet (30’) is permitted; and 3. Approve a variation from Section 155.404(H) of the Lombard Zoning Ordinance to allow a development with less than 75% open space. (DISTRICT #6) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7333 Ordinances on Second Reading Resolutions G. 170045 Roosevelt Road Water Main Lining, Final Balancing Change Order No. 2 Reflecting a net decrease to the contract with Fer-Pal Infrastructure USA, Inc. in the amount of $706,065.32. (DISTRICTS #2 & #6) This Resolution was adopted on the Consent Agenda Enactment No: R 13-17 H. 170052 Central Station Reservoir Improvements Approving a contract with Christopher B. Burke Engineering, LTD in a not-to-exceed amount of $125,839.55 for preliminary design engineering services. (DISTRICTS #1 & #4) This Resolution was adopted on the Consent Agenda Enactment No: R 14-17 I. 170054 Terrace View Pond, Pond Maintenance Approval of a contract with Environmental Aquatic Management LLC in a not-to-exceed amount of $11,000.00 for the first year of a two year Village of Lombard Page 5 Village Board of Trustees Minutes February 16, 2017 obligation. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 15-17 J. 170055 TIF District Lighting Improvements, Change Order No. 2 Reflecting an increase to the contract with Thorne Electric Inc. in the amount of $25,887.03. (DISTRICTS #1 & #4) This Resolution was adopted on the Consent Agenda Enactment No: R 16-17 K. 170062 Roosevelt/Finley and Finley/Oak Creek Intersection Improvements, Resident Engineering Services Award of a contract to V3 Companies in an amount not to exceed $201,790.00. (DISTRICTS #2 & #3) This Resolution was adopted on the Consent Agenda Enactment No: R 17-17 L. 170073 MSI Sewer Inspection, Change Order No. 1 Reflecting an increase to the contract with Redzone Robotics, Inc. in the amount of $10,000.00. (DISTRICTS #1, #2 & #5) This Resolution was adopted on the Consent Agenda Enactment No: R 18-17 M. 170076 IL Route 53 Storm Water Pump Station Improvements, Amendment No. 1 Approving Amendment No. 1 to the contract with Baxter & Woodman, Inc. reflecting an increase of $85,831.00. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 19-17 Other Matters N. 170047 Fire Hydrant Painting - 2017 Municipal Partnering Initiative (MPI) Request for a waiver of bids and award of a contract to Go Painters in an amount not to exceed $43,000.00. Public Act 85-1295 does not apply. (DISTRICTS #2 & #3) This Bid was approved on the Consent Agenda O. 170053 FY2017 Concrete Flatwork Request for a waiver of bids and award of a contract to Strada Construction Company in the amount of $255,000.00. (DISTRICTS - ALL) Village of Lombard Page 6 Village Board of Trustees Minutes February 16, 2017 This Bid was approved on the Consent Agenda P. 170056 Pipe Gallery & Concrete Rehab Project Request for a waiver of bids and award of a contract to Alternative Repairs Systems in an amount not to exceed $41,100.00. Public Act 85-1295 does not apply. (DISTRICT #6) This Bid was approved on the Consent Agenda Q. 170057 Rejection of Bids for Elevator Inspection Services Request to reject all bids and authorize staff to seek proposals for requested elevator inspection services activity. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda R. 170063 North Broadway Interim Pump Station Generator Request for a waiver of bids and award of a contract to Cummins NPower in an amount not to exceed $100,000.00. Public Act 85-1295 does not apply. (DISTRICT #5) This Bid was approved on the Consent Agenda S. 170064 North Broadway Interim Pump Station SCADA Integration Request for a waiver of bids and award of a contract to Energenecs, Inc. in an amount not to exceed $35,700.00. Public Act 85-1295 does not apply. (DISTRICT #5) This Bid was approved on the Consent Agenda T. 170065 North Broadway Interim Pump Station Control Cabinet Request for a waiver of bids and award of a contract to Flolo Corporation in an amount not to exceed $106,404.00. Public Act 85-1295 does not apply. (DISTRICT #5) This Bid was approved on the Consent Agenda U. 170066 North Broadway Interim Pump Station Control Building Request for a waiver of bids and award of a contract to Huffcutt Concrete, Inc. in an amount not to exceed $32,500. Public Act 85-1295 does not apply. (DISTRICT #5) This Bid was approved on the Consent Agenda V. 170067 North Broadway Interim Pump Station Dewatering Pump Request for a waiver of bids and award of a contract to Xylem Water Solutions, Inc. in an amount not to exceed $317,288.12. Public Act 85-1295 does not apply. (DISTRICT #5) This Bid was approved on the Consent Agenda Approval of the Consent Agenda Village of Lombard Page 7 Village Board of Trustees Minutes February 16, 2017 A motion was made by Trustee Robyn Pike , seconded by Trustee Reid Foltyniewicz, to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Absent: 2- Keith Giagnorio, and Dan Whittington IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) A. 170048 License Agreement for a Portion of the Parkside Avenue Right-of-Way Approving a License Agreement with Union Pacific Railroad for a portion of the Parkside Avenue right-of-way between Stewart Avenue and Craig Place. The Ordinance requires adoption by at least a three-fourths vote of the Corporate Authorities (6 of 7). Staff is requesting a waiver of first reading. (DISTRICT #4) A motion was made by Trustee Mike Fugiel, seconded by Trustee Robyn Pike, that the Ordinance approving a License Agreement for a portion of the Parkside Avenue Right-of-Way be continued to March 2, 2017. The motion carried by the following vote: Aye: 5- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Absent: 2- Keith Giagnorio, and Dan Whittington Enactment No: Ordinance 7334 Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Bill Johnston, seconded by Trustee Reid Foltyniewicz, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 16, 2017 in the Board Room of the Lombard Village Hall be recessed to Executive Session at 7:23 pm for the purpose of discussion of Probable or Imminent Litigation. The motion carried by the following vote: Village of Lombard Page 8 Village Board of Trustees Minutes February 16, 2017 Aye: 5- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Absent: 2- Keith Giagnorio, and Dan Whittington XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 16, 2017 in the Board Room of the Lombard Village Hall was called to order by Temporary Chairperson Bill Ware at 8:28 p.m. 6 - Sharon Kuderna, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware 2 - Keith Giagnorio, and Dan Whittington XIII Adjournment . A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Robyn Pike, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 16, 2017 in the Board Room of the Lombard Village Hall be adjourned at 8:29 p.m. The motion carried by the following vote: Aye: 5- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Absent: 2- Keith Giagnorio, and Dan Whittington Village of Lombard Page 9