Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, April 6, 2017 7:00 PM .. Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes April 6, 2017 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 6, 2017 in the Board Room of the Lombard Village Hall was called to order at 7:00 p.m. by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Ray Byrne Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings 170143 BOT 17-01: 515 W. North Avenue A Public Hearing regarding a variation to provide relief from Chapter 151, “Flood Control”, Subsection 151.55 “Retention/detention basins” to allow fee-in-lieu for only the detention requirement for the Broadview Avenue improvements relative to the property located at 515 W. North Avenue. (DISTRICT #1) Village Attorney Tom Bayer called the Public Hearing to order at 7:01 p.m. relative to a variation to provide relief from Chapiter 151, "Flood Control", Subsection 151.55 "Retention/detention basins" to allow fee-in-lieu for only the detention requirement for the Broadview Avenue improvements relative to the property located at 515 W. North Avenue. Being that no one spoke for or against the matter, the Public Hearing was closed at 7:02 p.m. IV. Public Participation 170150 Proclamation - Arbor Day Village Clerk Sharon Kuderna read the proclamation for Arbor Day. Village of Lombard Page 1 Village Board of Trustees Minutes April 6, 2017 170155 Proclamation - Lilac Parade Heather Smith, member of the Lilac Parade Committee, noted the theme of the Lilac Parade this year is "who is your hero". She provided an overview of Ralph VanDorpe who was named the 2017 Lilac Parade Grand Marshal. V. Approval of Minutes A motion was made by Trustee Dan Whittington, seconded by Trustee Mike Fugiel, that the minutes of the regular meeting of March 16, 2017 be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson No report Community Relations Committee - Trustee Robyn Pike, Chairperson No report Economic/Community Development Committee - Trustee Bill Johnston, Chairperson No report Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson Trustee Dan Whittington, Chairperson of the Public Safety & Transportation Committee, reported the committee met and reviewed requests for 4-way stop signs. The next meeting is May 1st. Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Village of Lombard Page 2 Village Board of Trustees Minutes April 6, 2017 Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historical Commission No report VII. Village Manager/Village Board Comments Village President Keith Giagnorio thanked the voters for coming out and voting. He noted that even though the local election was uncontested, he and the members of the Village Board wanted to thank the residents for your continued support. He spoke of the great teamwork the Board has, the positive things that are happening in the Village and the work the Board will continue to do for community. Trustee Bill Ware congratulated the Police Department on their fundraiser for Special Olympics. Trustee Reid Foltyniewicz stated that even though there was a small turnout for voting, he also wanted to thank the residents and urged residents to continue to be involved in the community. Village Clerk Sharon Kuderna read the following announcement: The Village of Lombard Spring Community Blood Drive is scheduled for Wednesday, April 12 at Yorktown from 9:30 am until 1pm and at the Village Hall from 1:15 pm until 7pm. All donors will receive a coupon for a free pint of Culver’s frozen custard and be entered into a drawing for a Yorktown gift card. Donating blood is a random act of kindness that saves lives. Please consider becoming a blood donor. Contact Carol Bauer at 630-620-5712. VIII Consent Agenda . Trustee Foltyniewicz requested information on the Special Service Area. Village Manager Scott Niehaus noted that a Special Service Area was established in 2014 for the property located at 200 W. 22nd Street with the anticipated increase in ambulance services that was expected from the senior housing facility that was constructed. Since the Village has not realized any increased requests for ambulance services above the normal ambulance calls anticipated, and pursuant to the advise of the Village Attorney, the Special Service Area is being closed and the money rebated to the property owner. Village of Lombard Page 3 Village Board of Trustees Minutes April 6, 2017 Payroll/Accounts Payable A. 170129 Approval of Accounts Payable For the period ending March 17, 2017 in the amount of $795,171.15. This Payroll/Accounts Payable was approved on the Consent Agenda B. 170135 Approval of Village Payroll For the period ending March 18, 2017 In the amount of $820,314.77. This Payroll/Accounts Payable was approved on the Consent Agenda C. 170136 Approval of Accounts Payable For the period ending March 24, 2017 in the amount of $1,055,982.61. This Payroll/Accounts Payable was approved on the Consent Agenda D. 170152 Approval of Accounts Payable For the period ending March 31, 2017 in the amount of $1,041,435.42. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) E. 170099 Amendments to Chapter 150.105 (C) - Fire Equipment Inspection Records Ordinance amending Title 15, Chapter 150, Section 150.105 (C) of the Village Code in regard to modifications to the International Fire Code, 2012 Edition, as it relates to fire equipment inspections records. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7343 F. 170126 Vacation of Magnolia Circle Right of Way between Cherry Lane and Madison Meadows Park (3/4 vote of the Trustees required 5 of 6) Approval of an ordinance vacating a portion of Magnolia Circle between Cherry Lane and Madison Meadows Park and conveying said property to the owners of the abutting properties upon monetary deposit of $15,000.00 each within sixty (60) days of the approval date of this Ordinance. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7344 Village of Lombard Page 4 Village Board of Trustees Minutes April 6, 2017 G. 170127 Scrivener’s Error and Clarity Text Amendment to the Lombard Code of Ordinances - Sections 36.21 and 150.141 Ordinance correcting a scrivener’s error relative to Chapters 36 and 150 of the Lombard Village Code in regard to planning review fees. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7345 H. 170140 Special Service Area #7 Ordinance declaring a rebate in regard to, and closing out, Lombard Special Service Area Number Seven (SSA#7). (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7346 I. 170144 BOT 17-01: 515 W. North Avenue Ordinance granting a variation from the Lombard Code of Ordinances Chapter 151 “Flood Control,” Section 151.55 “Retention/Detention Basins” relative to the property located at 515 W. North Avenue. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7347 Other Ordinances on First Reading J. 170116 PC 17-08: 1005-1027 E. Division Street Recommendation from the Plan Commission that at the Village take the following actions on the subject property located within the R2 Single-Family Residence District and the R3 Attached Single-Family Residence District: 1. For the property at 1027 E. Division Street, approve a map amendment from the R2 Single-Family Residence District to the R4 Limited General Residence District; 2. For the property at 1005 E. Division Street, approve a map amendment from the R3 Attached Single-Family Residence District to the R4 Limited General Residence District; 3. For both properties as noted above, approve a conditional use for a new planned development with the following companion variations and deviations, reflective of existing buildings and structures already located on the premises: a. A deviation from Section 155.409(I) and Section 155.508(C) (6)(b) to reduce the transitional interior side yard building setback for an existing building from fifty feet (50’) to Village of Lombard Page 5 Village Board of Trustees Minutes April 6, 2017 fourteen feet (14’); b. A variation from Section 155.409(J), Section 155.508(C)(6) (b), and Section 155.707(A) to reduce the depth of the transitional landscape yard; c. A variation from Section 155.707(B) to allow transitional landscape yard improvements; d. A variation from Section 155.706(C)(1) to reduce the required perimeter parking lot landscaping for the south side of an existing parking lot, as depicted on the submitted site and landscape plan; e. A deviation from Section 155.602(A)(3)(e) to allow off-street parking areas open to the sky to be located in a required front yard; f. A deviation from Section 155.602(C), Table 6.2, to reduce the parking ratio for one-bedroom apartment units from one and a half parking spaces per unit to one parking space per unit; and 4. Grant site plan approval authority to the Lombard Plan Commission pursuant to Section 155.511 (site plan approval) of the Lombard Zoning Ordinance. (DISTRICT #5) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinances 7356, 7357 K. 170117 PC 17-09: 659 N. Edgewood Avenue Recommendation from the Plan Commission that the Village take the following actions on the subject property located within the R2 Single-Family Residence District: 1. Approve a variation from Section 155.407(F)(1) to reduce required front yard setback for an existing detached single-family dwelling from thirty feet (30’) to twenty-nine feet (29’). 2. Approve a plat of resubdivision. (DISTRICT #4) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7358 L. 170119 PC 17-12: Text Amendments to the Zoning Ordinance Recommendation from the Plan Commission to approve text amendments to Section 155.602 Table 6.3, Section 155.603 Table 6-4, and Section 155.802 of the Lombard Zoning Ordinance (and any other relevant sections for clarity) to amend the parking requirements and definitions for “convalescent, nursing or rest home” and similar uses. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7359 Village of Lombard Page 6 Village Board of Trustees Minutes April 6, 2017 M. 170153 Ordinance Amending Title III, Chapter 30, Section 30.20 of the Lombard Village Code - Standing Committees Ordinance amending Title III reflecting changes made in 2015 to Standing Committees and updating a section of the Code that was not changed previously. This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7360 Ordinances on Second Reading N. 160374 Building Code Amendments - Chapter 150.050 of the Village Code - (Plumbing) Recommendation from the Board of Building Appeals to approve an ordinance granting approval of text amendments to Title 15, Chapter 150 of the Lombard Village Code relative to plumbing code amendments for WaterSense fixtures and grease traps. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7348 O. 170102 Text Amendments - Issuance of Building Permits Recommendation from the Board of Building Appeals to approve an ordinance amending Title XV, Chapter 150, Section 150.157 of the Lombard Village Code with regard to the issuance of building permits by the Village. This amendment removes obsolete, duplicative and/or inconsistent language with other sections of the Village Code. This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7349 P. 170103 Inspection Overtime Minimum Hours on Weekends and Holidays Recommendation from the Board of Building Appeals to approve an ordinance amending Title XV, Chapter 150, Section 150.141 of the Lombard Village Code with regard to engineering plan review fees and inspection fees. This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7350 Q. 170125 Amending Section 50.999 of the Lombard Village Code Staff recommendation to amend Section 50.99 of the Village Code to permit the Village to impose a fine of $1,000 for each violation of the Village's Industrial Pretreatment Ordinance related to wastewater. This amendment is consistent with State and Federal regulations. (DISTRICTS - ALL) Village of Lombard Page 7 Village Board of Trustees Minutes April 6, 2017 This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7351 Resolutions R. 170115 Greenest Region Compact 2 Recommendation from the Public Works & Environmental Concerns Committee to endorse the Metropolitan Mayors Conference's Greenest Regions Compact 2. This Resolution was adopted on the Consent Agenda Enactment No: R 23-17 S. Westmore-Meyers Road Safety and Bicycle/Pedestrian Improvements (Moved to IX-H) T. 170134 Intergrovernmental Agreement with York Township Highway Department Approval of an Intergrovernmental Agreement between the Village of Lombard and York Township Highway Department regarding improvements to Highridge Road. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: R 24-17 Other Matters U. 170128 Total Station Purchase Award of a contract to Topcon Solutions, the lowest responsible bid of three bidders, in the amount of $22,231.01 for the purchase of The Total Station, electronic optical instrument used in traffic accident reconstruction and used for crime scene measurements, with funds to be paid out of the DUI/Tech Fund. This Bid was approved on the Consent Agenda V. 170133 Roosevelt Road/Finley Road Intersection Improvements Award of a contract to Alliance Contractors, the lowest responsible bid of six (6) bids received, in the amount of $1,442,478.82. Bid in compliance with Public Act 85-1295. (DISTRICT #2) This Bid was approved on the Consent Agenda W. 170141 Village Hall Vestibule Door Improvements Request for a waiver of bids and award of a contract to Stanley Access Technologies in an amount not to exceed $22,503.00. Public Act 85-1295 does not apply. (DISTRICT #6) Village of Lombard Page 8 Village Board of Trustees Minutes April 6, 2017 This Bid was approved on the Consent Agenda X. 170142 2016-2017 Bulk Salt Purchase for Road Salt Request for a waiver of bids and award of a contract to Compass Materials in the amount of $30,429.00. Public Act 85-1295 does not apply. This Bid was approved on the Consent Agenda Y. 170149 FY2017 Concrete Rehabilitation Award of a contract to Schroeder & Schroeder, Inc., the lowest responsible bidder of eleven (11) bids received, in the amount of $524,950.00. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda Z. 170151 Contract with Dynegy Energy Services for the Provision of Electrical Energy for Water Pumping In accordance with the authorization provided for in Resolution 12-17, (NIMEC) a contract with Dynegy Energy Services was executed on March 9, 2017. Staff is requesting ratification of this contract. This Request was approved on the Consent Agenda AA. 170158 Re-Appointments - Standing Committee Chairpersons Re-appointment of Chairpersons and Alternate Chairpersons for the Village's Standing Committees. This Appointment was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Dan Whittington, seconded by Trustee Reid Foltyniewicz, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) A. 170137 Amending Village Code Title 11, Chapter 112 - Alcoholic Beverages Amending Title 11, Chapter 112 Section 112.13(A) reflecting an increase in the Class "C" liquor license category by one and granting a liquor license to Taste of Asian, Inc. d/b/a Kai Sushi located at 2820 S. Highland Avenue, Unit E. (DISTRICT #3) Village of Lombard Page 9 Village Board of Trustees Minutes April 6, 2017 Pursuant to Section 112.18(A)(13) of the Lombard Village Code, as an owner of a business which has been issued a Lombard liquor license, Trustee Whittington recused himself relative to this agenda item. A motion was made by Trustee Robyn Pike, seconded by Trustee Reid Foltyniewicz, that the Ordinance amending the Village Code Title 11, Chapter 112, relative to a Class C liquor license for Taste of Asian, Inc. d/b/a/ Kai Sushi at 2820 S. Highland Avenue, be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 5- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Enactment No: Ordinance 7352 B. 170138 Amending Title 11, Chapter 112, Section 112.12(A) of the Lombard Village Code - Alcoholic Beverages Amending Title 11, Chapter 112, Section 112.12(A) of the Lombard Village Code in regard to the Class "X" liquor license category description. Pursuant to Section 112.18(A)(13) of the Lombard Village Code, as an owner of a business which has been issued a Lombard liquor license, Trustee Whittington recused himself relative to this agenda item. A motion was made by Trustee Bill Ware, seconded by Trustee Bill Johnston, that the Ordinance amending Title 11, Chapter 112, Section 112.12 (A) of the Village Code relative to the Class "X" liquor license category be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 5- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Enactment No: Ordinance 7353 Other Ordinances on First Reading C. 170154 Vacation of Elizabeth Street Right-of-Way North of Roosevelt Road, relative to PC 17-11, Carriage Animal Clinic, 244 W. Roosevelt Road (3/4 vote of the Trustees required 5 of 6) Ordinance vacating a portion of Elizabeth Street immediately North of Roosevelt Road. (DISTRICT #2) A motion was made by Trustee Dan Whittington, seconded by Trustee Mike Fugiel, that the Ordinance relative to the vacation of the Elizabeth Street right-of-way north of Roosevelt Road for PC 17-11, Carriage Animal Clinic located at 244 W. Roosevelt Road be passed on first reading. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Enactment No: Ordinance 7362 Village of Lombard Page 10 Village Board of Trustees Minutes April 6, 2017 D. 170118 PC 17-11: 244 W. Roosevelt Road Recommendation from the Plan Commission that the Village take the following actions on the subject property located within the B4A Roosevelt Road Corridor Zoning District: 1. Pursuant to Section 155.417(G)(2)(b)(i) approve a conditional use for an animal hospital and kennel; 2. Pursuant to Section 155.417(G)(3) approve a variation for a minimum lot area of 19,000 square feet, where 40,000 is required; 3. Pursuant to Section 155.417(G)(4) approve a variation for a minimum lot width of 132’ where 150’ is required; 4. Pursuant to Section 155.417(G)(5)(a) approve a variation for a front yard setback of 25’ where 30’ is required; 5. Pursuant to Section 155.417(G)(8) approve a variation for a transitional building setback of 30’ where 40’ is required; and 6. Pursuant to Section 155.707(A)(5)(a) approve a variation for a transitional landscape yard of 24’ where 30’ is required. (DISTRICT #2) A motion was made by Trustee Bill Johnston, seconded by Trustee Mike Fugiel, that the Ordinance relative to PC 17-11 for the property located at 244 W. Roosevelt Road be passed on first reading. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Enactment No: Ordinance 7363 E. 170139 Amending Title 11, Chapter 112, Section 112.12(A) of the Lombard Village Code - Alcoholic Beverages Amending Title 11, Chapter 112, Section 112.12(A) of the Lombard Village Code relative to the Class "FF" liquor license category description. Pursuant to Section 112.18(A)(13) of the Lombard Village Code, as an owner of a business which has been issued a Lombard liquor license, Trustee Whittington recused himself relative to this agenda item. A motion was made by Trustee Bill Ware, seconded by Trustee Robyn Pike, that the Ordinance amending Title 11, Chapter 112, Section 112.12 (A) of the Lombard Village Code relative to Class FF liquor licenses be passed on first reading. The motion carried by the following vote: Aye: 5- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Enactment No: Ordinance 7361 Ordinances on Second Reading Village of Lombard Page 11 Village Board of Trustees Minutes April 6, 2017 Other Matters F. 170145 Butterfield/Yorktown Tax Increment Financing (TIF) District - (Contract) Motion to approve a contract with Kane McKenna for professional services pertaining to the Proposed Butterfield/Yorktown Tax Increment Financing (TIF) District. (DISTRICT #3) Director of Community Development Bill Heniff provided the following presentation: Northern Baptist Seminary is tax-exempt property and has indicated it will be closing its Butterfield location; the property will be going up for sale; property could propose some interesting challenges; number of neighboring properties may also have development or redevelopment challenges; declining EAV from 2010 to 2015 for many parcels; the Village desires to be proactive in addressing potential future market challenges in the corridor; the proposed Butterfield/Yorktown TIF includes other properties; for non-home rule municipalities, the TIF is one of the few avenues the Village has to offer prospective purchasers assistance and to help attract new business; we have a motion authorizing Kane McKenna to prepare an eligibility study and report and redevelopment plan and project for the site; the Village will adopt a companion reimbursement resolution; TIF is one of the most effective tools available to municipalities to encourage economic development and one of the few economic development tools available in Illinois; TIF provides municipalities additional options for funding needed public improvements; TIF helps local governments restore "blighted" areas or jumpstart economically sluggish parts of town; TIF helps local governments attract private development and new businesses; TIF helps local governments make needed improvements such as new roads, sewers and watermains within the redevelopment project area or TIF boundaries and, is essential to the preparation of the Redevelopment Project Area (RPA) for use in accordance with the TIF Plan, outside of the RPA (streets, utilities and site improvements); improvements can often be done without additional assessment against property owners benefitting from the improvements; TIF allows redevelopment cost to be more comparable to green grass development costs, therefore "incenting" redevelopment to occur; TIF is not a tax increase; TIF increment is the difference between the amount of property tax revenue generated before a TIF district is established and the amount of property tax revenue generated after the TIF district has been developed; steps to be taken to establish a TIF include: (1) identify an area with physical and economic deficiencies; (2) prepare an Eligibility Report and Redevelopment Plan; (3) if necessary, prepare a Housing Impact Study (this is not necessary for the Butterfield/Yorktown TIF District); (5) convene a Joint Review Board with representatives of certain of Village of Lombard Page 12 Village Board of Trustees Minutes April 6, 2017 the overlapping taxing agencies; (6) conduct a public hearing where residents and other interested parties can comment; (7) Village Board adopts ordinance to establish the TIF; there is no state or federal approval required for a TIF; a TIF exists for a maximum of 23 years, but can be extended to 35 years with State General Assembly approval; TIF districts may be terminated earlier if all financial obligations are paid and the Village Board votes to terminate the district; eligibility class definitions include: blighted, conservation, combination of blighted and conservation, or industrial conservation; criteria for eligibility must be distributed throughout the proposed Redevelopment Project Area (TIF boundaries); TIF boundaries must equal or exceed 1-1/2 acres; must meet "but for" requirements - development or redevelopment would not reasonably occur without financial assistance by the municipality; eligibility study is performed; redevelopment plan includes (1) describes the proposed TIF area and its issues; (2) redevelopment goals and objectives; (3) provides overall framework for guiding decisions during implementation of the TIF Plan; program policies and implementation outlines general activities and financial techniques to achieve the redevelopment goals and objectives of what is to be done; TIF budget includes (1) provides a maximum limit of expenditures by statutory categories covering the life of the TIF; (2) Village is not committed to finance any or all of the redevelopment project costs in the plan; (3) TIF is not a commitment to spend; a Housing Study will not be needed as the TIF due to the fact that 10 or more inhabited residential units will not be displaced; a TIF district can only be changed after it has been approved by going through a similar public process as required to establish the TIF; TIF boundaries cannot be expanded or changed; however parcels can be removed by Board action; a TIF budget cannot be changed; the tentative approval process is as follows: (1) approve a contract and reimbursement resolution; (2) announce eligibility report and TIF plan availability; (3) adopt an ordinance calling for a Joint Review Board meeting and Public Hearing; (4) Hold the JRB meeting; (5) hold the public hearing; (6) adopt financial ordinances to create the TIF: the TIF process provides for engagement with other taxing bodies; public engagement opportunities though requisite meetings; ECDC will be regularly updated and engaged in project; actions to be taken tonight include motion authorizing Kane McKenna to prepare Eligibility Study & Report and the Redevelopment Plan & Project; total cost to be approximately $28,000 to $31,500 depending on scope of work undertaken; costs to be reimbursed by TIF if established; and adopt a companion Reimbursement Resolution; the Village currently has three existing TIF Districts - Downtown Lombard TIF established in 1989 which terminates in 2024; St Charles Road TIF 1 West established in 2003 which terminates in 2027 and the St. Charles Road TIF 2 East established in 2004 which terminates in 2008; the existing TIF District accomplishments include: Downtown Lombard TIF (stormwater, Village of Lombard Page 13 Village Board of Trustees Minutes April 6, 2017 roadway infrastructure improvements, business grant programs and 1989 EAV was $8.4 million compared to the 2015 EAV at $26.6 million: St. Charles Road TIF 1 West (131 N. Charlotte redevelopment and Great Western Bridge improvements) and St. Charles Road TIF 2 East (Oakview Estates, Lombard Hobbies and GWT). A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Dan Whittington, that the Village Board approve a contract with Kane McKenna for professional services pertaining to the proposed Butterfield/Yorktown Tax Increment Financing (TIF) District. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Resolutions G. 170146 Butterfield/Yorktown Tax Increment Financing (TIF) District - (Reimbursement) Resolution declaring the Village’s Official Intent to Reimburse Expenditures Associated with the Creation of a Proposed Butterfield/Yorktown Tax Increment Financing (TIF) District. (DISTRICT #3) A motion was made by Trustee Bill Johnston, seconded by Trustee Reid Foltyniewicz, that the Resolution declaring the Village's Official Intent to reimburse expenditures associated with the creation of a proposed Butterfield/Yorktown Tax Increment Financing (TIF) District be adopted. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Enactment No: R 25-17 H. 170132 Westmore-Meyers Road Safety and Bicycle/Pedestrian Improvements Approving a Resolution for Improvement by Municipality Under the Illinois Highway Code allowing the use of Motor Fuel Tax funds in the amount of $191,000.00 for design engineering. (DISTRICTS #5 & #6) A motion was made by Trustee Bill Ware, that this item be removed rom the agenda, and to direct Village staff to bring the item back to the Village Board at the April 20th Village Board meeting, but revised so that the Motor Fuel Tax Resolution only covers the Phase I Engineering Study that was approved by the Village Board at the March 2, 2017 Village Board meeting, in the amount of $78,055.00, seconded by Trustee Robyn Pike. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Village of Lombard Page 14 Village Board of Trustees Minutes April 6, 2017 Enactment No: R 31-17 X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Bill Johnston, seconded by Trustee Dan Whittington, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 6, 2017 in the Board Room of the Lombard Village Hall be recessed to Executive Session at 7:44 p.m for the purpose of discussion of Probable or Imminent Litigation, Setting the Price for the Sale or Lease of Property Owned by the Village, and Approval and Review of Executive Session Minutes and to Determine Whether the Need for Confidentiatlity Still Exists as to Those Executive Session Minutes Which Have not Previously Been Made Available for Public Inspection. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 6, 2017 in the Board Room of the Lombard Village Hall was called to order at 8:02 p.m. by Village President Keith Giagnorio. 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware XIII Adjournment . A motion was made by Trustee Mike Fugiel, seconded by Trustee Reid Foltyniewicz, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 6, 2017 in the Board Room of the Lombard Village Hall be adjourned at 8:03 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Village of Lombard Page 15