Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, May 4, 2017 7:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes May 4, 2017 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 4, 2017 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:00 pm. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Deputy Chief of Police Roy Newton Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Human Resources Director Kathy Dunne Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation Marymae Meyer reminded residents of the Garden Club lilac bush sale that is scheduled for May 11th through May 13th. 170195 Swearing-in Ceremony - Village President Keith Giagnorio, Village Clerk Sharon Kuderna, Trustee Dan Whittington, Trustee Reid Foltyniewicz and Trustee Bill Ware Director of Community Development Bill Heniff issued the Oath of Office to Sharon Kuderna swearing her in as Village Clerk. Village Clerk Sharon Kuderna issued the Oath of Office to Keith Giagnorio swearing him in as Village President. Village Clerk Sharon Kuderna issued the Oath of Office to Dan Whittington, Reid Foltyniewicz and Bill Ware swearing them in as Village Trustees. Village President Giagnorio thanked his wife Angela for her support and patience and thanked his son and daughter who he hoped were busy working at the pizza shop; thanked the residents for the Village of Lombard Page 1 Village Board of Trustees Minutes May 4, 2017 opportunity to continue to serve them and the community for four more years; talked about the momentum the Board had going and the progress and accomplishments; felt the community was blessed to have the dedicated staff and employees who work so hard to make the job of the elected officials easier; spoke of four years going by so quickly and the Board looking forward to the next four years. Trustee Bill Ware thanked his wife and daughter for their support over the past eight years and their continued support for the next four years; thanked the residents of District #6 and noted he will continue to assist residents for the next four years; looking forward to working with the Board for the next four years; noted the great work of the Village Manager and staff. Trustee Dan Whittington thanked his wife who was detained and not able to attend the Swearing-in ceremony and talked of working with the Board the next four years. Trustee Reid Foltyniewicz talked about he and his wife being products of the Village and the school district, growing up in Lombard, wanting to give back to the community and do positive things; spoke of Lombard being an amazing community and being raised by the Village; spoke of support of family and friends and the great staff; talked about learning and growing with the community and felt that he was receiving a lot in return. Village Clerk Sharon Kuderna thanked the residents for giving her the opportunity serve another four years and that it has been fun and she has learned a lot; thanked her family, the Clerk's Office and Carol Bauer. 170196 Presentation - American Heart Life Saving Award Fire Chief Richard Sander spoke of the Fire Department having two cardiac arrests within one hour of each other on February 6th and how both patients were doing well due to the quick responses of bystanders, use of AED and the quick responses of both the Police and Fire Departments. Lt. Frank Gallione proceeded to provide information on both cardiac arrests - one at X-Sport Fitness and one at the Lombard Police Department - within one hour of each other and how bystanders who were willing to jump in and begin CPR and use an AED helped save the lives of these two individuals until the Paramedics arrived to continue treatment and transport each of the patients to the hospital. He spoke of the 3-5 minutes following the cardiac arrests and how important it was to the outcome for the patients because bystanders jumped in and began treatment until the Paramedics arrived. Awards were given to the X-Sport Fitness staff and to the Paramedics. Lt. Gallione noted that the Village has received awards for excellence for cardiac care. Village of Lombard Page 2 Village Board of Trustees Minutes May 4, 2017 170197 Proclamation - Lilac Time in Lombard Village Clerk Sharon Kuderna read the Lilac Time proclamation. V. Approval of Minutes A motion was made by Trustee Mike Fugiel, seconded by Trustee Dan Whittington, that the minutes of the Regular Meeting of April 20, 2017 be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson Trustee Mike Fugiel, Chairperson of the Community Promotion & Tourism Committee, reported the committee met and reviewed a grant from the Firebirds Soccer Club relative to a soccer tournament scheduled in August that would bring over one-hundred soccer teams to the community. This request will be forwarded to the Village Board. Community Relations Committee - Trustee Robyn Pike, Chairperson No report Economic/Community Development Committee - Trustee Bill Johnston, Chairperson No report Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson Village of Lombard Page 3 Village Board of Trustees Minutes May 4, 2017 No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historical Commission No report VII. Village Manager/Village Board Comments Village President Giagnorio wished his mother a happy 89th birthday. Village Clerk Sharon Kuderna read the following announcements: It is Lilac Time in Lombard!! Mark your calendars. These are just a few of the events. Please check www.lombardlilactime.com for more details on events during Lilac Time in Lombard. The Lilac Queen Coronation will take place this Saturday, May 6th at 1pm in Lilacia Park. Lilac Time Arts & Craft Fair is Sunday, May 7 from 10 am until 4pm downtown Lombard. Enjoy the variety of art and craft vendors, as well as food, entertainment, and a Kids Zone all FREE. Lilacia Park officially opens on Monday. Take time to visit the park in all of its splendor. Thursday, May 11 through Saturday, May 13 the Park District and Garden Club will host their annual plant and lilac bush sale. Friday, May 12 is the Lilac Ball at The Carlisle. Sunday, May 21 is the Lilac Parade. VIII Consent Agenda . Payroll/Accounts Payable A. 170186 Approval of Village Payroll For the period ending April 15, 2017 in the amount of $881,471.30. This Payroll/Accounts Payable was approved on the Consent Agenda B. 170187 Approval of Accounts Payable For the period ending April 21, 2017 in the amount of $800,450.89. This Payroll/Accounts Payable was approved on the Consent Agenda C. 170200 Approval of Accounts Payable For the period ending April 28, 2017 in the amount of $949,153.53. This Payroll/Accounts Payable was approved on the Consent Agenda Village of Lombard Page 4 Village Board of Trustees Minutes May 4, 2017 Ordinances on First Reading (Waiver of First Requested) D. 170114 Proposed Amendments to Section 110 of the Village Code: Special Events and Sidewalk Sales Recommendation from the Economic and Community Development Committee to approve an Ordinance pertaining to Section 110 of the Lombard Village Code with regard to special events and sidewalk sales. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7366 E. 170165 PC 17-13: Text Amendments to the Zoning Ordinance, Motor Vehicle Rental Recommendation from the Plan Commission to approve a text amendment to Section 155.419(I) of the Lombard Zoning Ordinance to amend the text for consistency and to Section 155.419(C) allowing “motor vehicle rental, as an accessory use, in conformance with Section 155.210 of this Ordinance” (and any other relevant sections for clarity) to be listed as a conditional use within the B5A Zoning District. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7367 F. 170166 PC 17-14: Nuts & Volts Auto Repair, 333 S. Main Street Recommendation from the Plan Commission that the Village grant a conditional use, pursuant to Section 155.419(C) of the Zoning Ordinance, as amended by PC 17-13, to allow for motor vehicle rental, as an accessory use, in conformance with Section 155.210 of this Ordinance in the B5A Zoning District. (DISTRICT #5) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7368 G. 170204 Equipment To Be Declared Surplus Village Departments are requesting to sell and/or dispose of surplus equipment as more specifically detailed in Exhibit "A" attached to the Ordinance, to be sold at auction, sold for scrap, or recycled as these items have extended beyond their useful life or are obsolete to include one (1) binding heating machine and forty (40) Cruise Night T-Shirts. Staff requests a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Village of Lombard Page 5 Village Board of Trustees Minutes May 4, 2017 Enactment No: Ordinance 7369 H. 170205 Disconnection of the Glenbard Wastewater Bemis Road Treatment Plant Facility Ordinance consenting to the disconnection of certain property located within the Village of Lombard, and the annexation of same by the Village of Glen Ellyn, pursuant to the provisions of 65 ILCS 5/7-1-24, a portion of the Bemis Road Glenbard Wastewater Authority Facility located at 21W551 Bemis Road. (DISTRICT #2) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7370 Other Ordinances on First Reading I. 170164 PC 17-10: 815 S. Main Street Recommendation from the Plan Commission that the Village approve a conditional use (per Section 155.413(C)(1) of the Zoning Ordinance) to allow for a cultural facility/institution (museum) for the subject property, located within the B1 Limited Neighborhood Shopping District. (DISTRICT #6) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7374 Ordinances on Second Reading Resolutions J. 170177 Cruise Nights License Agreements License Agreements for use of parking lots at 118, 126 and 211 W. St. Charles Road. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 32-17 K. 170178 Cruise Nights Temporary Parking Restrictions Temporary parking restrictions along St. Charles Road between Main Street and Lincoln Avenue and along Park Avenue between Orchard Terrace and Michael McGuire Drive for Cruise Nights events from June 10 to August 26, 2017, excluding July 1, 2017. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 33-17 L. 170191 Intergovernmental Agreement with Addison Township Village of Lombard Page 6 Village Board of Trustees Minutes May 4, 2017 Approving an Intergovernmental Agreement with Addison Township regarding the paving of North Grace Street, LaLonde, Fairfield and Joyce Avenues. The Village shall reimburse the Township for the actual project costs for the Village's sections of the improvements estimated at $101,575.99. (DISTRICT #4) This Resolution was adopted on the Consent Agenda Enactment No: R 34-17 M. 170207 Review of Executive Session Minutes Resolution authorizing the Village Clerk to make certain Closed Session Meeting Minutes available for public inspection (Second Review 2017). This Resolution was adopted on the Consent Agenda Enactment No: R 35-17 Other Matters N. 170192 North Broadway Interim Pump Station and Force Main Project Award of a contract to Glenbrook Excavating & Concrete, Inc., the lowest responsible bidder of four (4) bids received, in the amount of $1,687.459.50. Bid in compliance with Public Act 85-1295. (DISTRICT #5) This Bid was approved on the Consent Agenda O. 170201 Gatz Pond Outfall Project Award of a contract to Martam Construction, Inc., the lowest responsible bidder of four (4) bids received, in the amount of $2,747,584.50. Bid in compliance with Public Act 85-1295. (DISTRICT #5) This Bid was approved on the Consent Agenda P. 170202 FY2017 Asphalt Paving and Patching Program Award of a contract to R.W. Dunteman Company, the lowest responsible bidder of seven (7) bids received, in the amount of $1,193,540.10. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda Q. 170080 Amendment to Village Board Policy 6.D Recommendation of the Public Works & Environmental Concerns Committee to approve the proposed amendments relative to an amendment to the Village Sidewalk Policy providing an option for grinding trip hazards rather than removing and replacing deficient sidewalk. (DISTRICTS - ALL) Village of Lombard Page 7 Village Board of Trustees Minutes May 4, 2017 This Request was approved on the Consent Agenda R. Plat of Easement Abrogation - 1120 N. Ridge Road (this item has been moved to IX-C) S. 170198 Appointments - Board of Fire and Police Commissioners Appointment of Kyle Dolan to the Board of Fire and Police Commissioners for a three year term of office to May 2020 and the appointment of Tom Rachubinski as Chairperson of the Board of Fire and Police Commissioners both due to the resignation of William Dunne. This Appointment was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Bill Ware, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) A. 170189 Ordinance Amending Title 11, Chapter 112, Section 112.13(A) of the Lombard Village Code with Regard to Alcoholic Beverages Decreasing the number of entries in the Class "G" liquor license category by one as a result of SVT LLC d/b/a Ultra Foods no longer conducting business at 491 E. Roosevelt Road. (DISTRICT #6) Pursuant to Section 112.18(A)(13) of the Lombard Village Code, as an owner of a business which has been issued a Lombard liquor license, Trustee Whittington recused himself relative to this agenda item. A motion was made by Trustee Bill Ware, seconded by Trustee Robyn Pike, that the Ordinance amending Title 11, Chapter 112.13 (A) of the Lombard Village Code with regard to alcoholic beverages be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 5- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Enactment No: Ordinance 7371 B. 170190 Amending Title 11, Chapter 112, Section 112.13(A) of the Lombard Village Code in regard to Alcoholic Beverages Effective June 1, 2017 revising the Class "D" liquor license category Village of Lombard Page 8 Village Board of Trustees Minutes May 4, 2017 reflecting a change of ownership in Bill and Punky's Step Up Inn, Ltd. and issuing a new liquor license to Bill and Punky's Step Up Inn, Ltd. d/b/a Punky's Pub located at 16 S. Park Avenue. (DISTRICT #1) Pursuant to Section 112.18(A)(13) of the Lombard Village Code, as an owner of a business which has been issued a Lombard liquor license, Trustee Whittington recused himself relative to this agenda item. A motion was made by Trustee Bill Ware, seconded by Trustee Robyn Pike, that the Ordinance amending Title 11, Chapter 112, Section 112.13.(A) of the Lombard Village Code with regard to alcoholic beverages be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 5- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Enactment No: Ordinance 7372 C. 170199 Plat of Easement Abrogation - 1120 N. Ridge Road (3/4 vote of the Corporate Authorities required 6 of 7) Ordinance Abrogating an Easement for fire access located at 1120 N. Ridge Road. (DISTRICT #1) A motion was made by Trustee Mike Fugiel, seconded by Trustee Bill Ware, that the Ordinance relative to a Plat of Easement Abrogation for the property located at 1120 N. Ridge Road be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 7- Keith Giagnorio, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Enactment No: Ordinance 7373 Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Bill Ware, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 4, 2017 in the Board Room of the Lombard Village Hall be recessed to Executive Session at 7:34 p.m. for the purpose of discussion of information regarding the appointment, employment, compensation, discipline, performance or dismissal of a specific employee or specific employees of the Village. The motion carried by the following vote: Village of Lombard Page 9 Village Board of Trustees Minutes May 4, 2017 Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 4, 2017 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:54 pm. 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware XIII Adjournment . A motion was made by Trustee Bill Johnston, seconded by Trustee Bill Ware, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 4, 2017 in the Board Room of the Lombard Village Hall be adjourned at 7:55 pm. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Village of Lombard Page 10