Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, October 5, 2017 7:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes October 5, 2017 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, October 5, 2017 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:00 pm. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 6 - Keith Giagnorio, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike 2 - Sharon Kuderna, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation John Behrendt indicated he wanted to attend the Board meeting to personally express his and all of the neighbors appreciation relative to the Board's willingness to listen to the residents and their concerns related to the proposed Lamar billboards matter. 170423 Proclamation - CROP Hunger Walk Day Deputy Village Clerk Janet Downer read the proclamation for CROP Hunger Walk Day. President Giagnorio presented the proclamation to Betsy Swinson and members from First Church who thanked the Village. 170426 Proclamation - National Principals Month Deputy Village Clerk Janet Downer read the proclamation for National Village of Lombard Page 1 Village Board of Trustees Minutes October 5, 2017 Principals Month. President Giagnorio asked all of the School Principals in the audience to come to the front. Montini Catholic High School Principal Maryann O'Neil, Principal Mohammed Taher of CPSA and Principal Shahe Bagdasarian of Glenbard East High School were presented with copies of the proclamation. Each of them thanked the Village for the recognition. President Giagnorio thanked the principals for attending the meeting and for their dedication to the students and the community. V. Approval of Minutes A motion was made by Trustee Dan Whittington, seconded by Trustee Bill Johnston, that the minutes of the regular meeting of September 21, 2017 be approved. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 1- Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson No report Community Relations Committee - Trustee Robyn Pike, Chairperson Trustee Robyn Pike, Chairperson of the Community Relations Committee, congratulated the Senior Woman of the Year Anna Weselak and the Senior Man of the Year Dennis McNicholas. The Senior Man and Senior Woman of the Year were announced at the Senior Fair. She thanked the Committee and staff for their assistance in coordinating the Senior Fair. The next meeting of the committee is October 9th and the committee will review the Youth Leadership Program. Economic/Community Development Committee - Trustee Bill Johnston, Chairperson No report Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson Village of Lombard Page 2 Village Board of Trustees Minutes October 5, 2017 Trustee Reid Foltyniewicz, Chairperson of the Finance & Administration Committee, reported the committee met and reviewed the FY 2017 proposed tax levy; the proposed FY 2018 budget and 2018 water and sewer rates. Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson Trustee Dan Whittington, Chairperson of the Public Safety & Transportation Committee, reported the Committee reviewed the proposed improvements for Westmore Meyers Road and the Committee voted against moving forward with this project. The Committee also reviewed a request for 15 minute parking on North Park and a signage request at Westmore Meyers and Butterfield. The next meeting is November 6th. Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historic Preservation Commission - Village Clerk Sharon Kuderna No report VII. Village Manager/Village Board Comments Village Manager Scott Niehaus congratulated Chief Sander on his one year anniversary with the Village. Village President Keith Giagnorio acknowledged the Community Relations Committee and staff for their work on the Senior Fair and felt the event was very well run. Deputy Clerk Janet Downer read the following announcements: On behalf of the Village Board and staff we want to congratulate Anna Weselak as the 2017 Senior Woman of the Year and Dennis McNicholas as the 2017 Senior Man of the Year. We thank each of you for your contributions to making Lombard the great community it is. In recognition of Fire Prevention Week, the Lombard Fire Department will host an Open House at Station 45, 50 E. St. Charles Road on Wednesday, October 11 from 6-8 pm. Residents who purchased Lombard Fire Department cancer awareness pink t-shirts as part of a fundraiser that the Fire Department has been doing, are invited to join in a group photo at 7pm. Village of Lombard Page 3 Village Board of Trustees Minutes October 5, 2017 VIII Consent Agenda . Payroll/Accounts Payable A. 170400 Approval of Village Payroll For the period ending September 16, 2017 in the amount of $888,943.77. This Payroll/Accounts Payable was approved on the Consent Agenda B. 170402 Approval of Accounts Payable For the period ending September 22, 2017 in the amount of $3,144,474.86. This Payroll/Accounts Payable was approved on the Consent Agenda C. 170416 Approval of Accounts Payable For the period ending September 29, 2017 in the amount of $1,173,745.17. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 170413 Butterfield Yorktown TIF District - Assessment Division Change Ordinance approving certain technical changes to the proposed Redevelopment Plan and Project Document for the Lombard Butterfield-Yorktown Tax Increment Financing District relative to an assessment division of land which occurred after the initial report was completed. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7421 E. 170390 PC 17-30: 428 W. Crescent Blvd., Crescent Hill Apartments Requests that the Village grant the following variations in the R4 General Residence District: 1. Approve a variation from Section 155.210 (D)(1) to allow garbage dumpsters and recycling bins to be located in the front yard with the required screening in accordance with Section 155.710 where a garbage dumpster is not permitted; and Village of Lombard Page 4 Village Board of Trustees Minutes October 5, 2017 2. Approve a variation from Section 155.709 (B) to reduce the required parking lot perimeter landscape yard of five feet (5’) in width to two feet (2’) in width. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7422 F. 170391 PC 17-31: 799 E. Butterfield Road, Starbucks Requests that the Village grant a variance from Section 153.505(B)(19) (b)(i)(a) of the Lombard Sign Ordinance to allow for wall signs of seventy-seven (77) square feet in area, where thirty-five (35) square feet is allowed. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7423 Other Ordinances on First Reading Ordinances on Second Reading Resolutions G. FY 2017 Sewer Lining Final Balancing Change Order (This item has been removed from the agenda) Other Matters H. 170389 FY2017 Sewer Lateral Lining Project Award of a contract to Performance Pipelining, the lowest responsible bidder of two (2) bids received, in the amount of $43,700.00. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda I. 170399 2018/2019 Maintenance of Traffic Signal Equipment Award of a contract to Meade, Inc., the sole bidder, in the amount of $83,601.50. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda J. 170415 TIF Lighting LED Replacement Project Award of a contract to Graybar in the amount of $126,000.00. Award is subject to receiving grant funds in the amount of $52,684.80 from ComEd's Energy Efficiency Program. Bid in compliance with Public Act Village of Lombard Page 5 Village Board of Trustees Minutes October 5, 2017 85-1295 through U.S. Communities Government Purchasing Alliance. (DISTRICTS #1 & #2) This Bid was approved on the Consent Agenda K. 170420 Street Light Fixture Modernization Award of a contract to Graybar in the amount of $45,155.15. Bid in compliance with Public Act 85-1295 through U.S. Communities Government Purchasing Alliance. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda L. 170421 F72017 Water Meter Replacement Project PWU-17-15 Contract and IEPA Loan Execution Approving the execution of the Illinois Environmental Protection Agency Public Water Supply Loan Agreement No. L175486 and award of a contract to Water Resources in the amount of $3,742,552.25. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Mike Fugiel, seconded by Trustee Bill Johnston, to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 1- Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Pursuant to Section 112.18(A)(13) of the Lombard Village Code, as an owner of a business which has been issued a Lombard liquor license, Trustee Whittington recused himself relative agenda item A, B, C and D. A. 170409 Amending Title 11, Chapter 112, Section 112.13(A) of the Lombard Village Code in regard to Alcoholic Beverages Increasing the number of entries in the Class "V" liquor license by one and issuing a new Class "V" liquor license to AB Salon Services, LLC d/b/a Asha Salon & Spa located at 352 Yorktown Shopping Center. (DISTRICT #3) Village of Lombard Page 6 Village Board of Trustees Minutes October 5, 2017 A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Robyn Pike, that the Ordinance Amending Title 11, Chapter 112, Section 112.13(A) of the Lombard Village Code relative to a liquor license for the Asha Salon be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 4- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 1- Bill Ware Enactment No: Ordinance 7424 B. 170425 Amending Title 11, Chapter 112, Section 112.12(A) - Alcoholic Beverages Ordinance amending Title 11, Chapter 112, Section 112.12(A) by revising the decription of the Class "U" liquor license category to alllow no more than 10 seats at a service bar. A motion was made by Trustee Bill Johnston, seconded by Trustee Mike Fugiel, that the Ordinance Amending Title 11, Chapter 112, Section 112.12.(A) of the Lombard Village Code revising the Class U license to allow no more than 10 seats at a service bar be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 4- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 1- Bill Ware Enactment No: Ordinance 7425 C. 170422 Amending Title 11, Chapter 112, Section 112.13(A) of the Lombard Village Code Increasing the Class "U" liquor license category by one and granting a liquor license to Mezcal Mexican Restaurant Corp. d/b/a Mezcal Mexican Restaurant located at 719 E. Roosevelt Road. (DISTRICT #6) A motion was made by Trustee Robyn Pike, seconded by Trustee Mike Fugiel, that the Ordinance Amending Title 11, Chapter 112, Section 112.13A of the Lombard Village Code relative to a liquor license for the Mexcal Mexican Restaurant be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 4- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 1- Bill Ware Enactment No: Ordinance 7426 D. 170424 Amending Title 11, Chapter 112, Section 112.13 (A) of the Lombard Village Code - Alcoholic Beverages Decreasing the number of entries in the Class "T-I" liquor license category to reflect the ceasing of business by Interstate Management Company LLC d/b/a Residence Inn Chicago Lombard located at 2001 S. Highland Avenue due to new ownership. (DISTRICT #3) Village of Lombard Page 7 Village Board of Trustees Minutes October 5, 2017 A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Bill Johnston, that the Ordinance Amending Title 11, Chapter 112, Section 112.13(A) of the Lombard Village Code reflecting a decrease in the number of Class T-1 liquor licenses due to the ceasing of business by Interstate Management Company, LLC d/b/a Residence Inn Chicago be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 4- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 1- Bill Ware Enactment No: Ordinance 7427 E. 170414 Plat of Easement Abrogation - 50 Yorktown (Sanitary Sewer Relocation, future Elan building) (3/4 vote of the Corporate Authorities required 6 of 7) Request for approval of a Plat of Abrogation necessitated by the construction of the Elan development which releases the existing utility easement that is currently in place on the property. The sanitary sewer that was previously in the easement has been relocated. (DISTRICT #3) A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Mike Fugiel, that the Ordinance relative to a Plat of Easement Abrogation for 50 Yorktown (Sanitary Sewer Relocation, future Elan building) be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 6- Keith Giagnorio, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 1- Bill Ware Enactment No: Ordinance 7428 Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene Village of Lombard Page 8 Village Board of Trustees Minutes October 5, 2017 XIII Adjournment . A motion was made by Trustee Bill Johnston, seconded by Trustee Dan Whittington, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, October 5, 2017 in the Board Room of the Lombard Village Hall be adjourned at 7:25 pm. The motion carried by the following vote: Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 1- Bill Ware Village of Lombard Page 9