Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, November 16, 2017 7:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes November 16, 2017 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, November 16, 2017 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:01pm. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Director of Human Resources Kathy Dunne Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation 170502 Proclamation - School Board Members Day President Giagnorio asked School Board Members to come to the front. Clerk Kuderna read the proclamation honoring School Board Members. School District #44 School Board Members Gayle Kankovsky, Steve Flint, and Tony Alcazar and School District #87 Board Member Bob Friend thanked the Village for the recognition. Village of Lombard Page 1 Village Board of Trustees Minutes November 16, 2017 V. Approval of Minutes A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Mike Fugiel, that the minutes of the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, November 2, 2017 be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson Trustee Mike Fugiel,Chairperson of the Economic & Community Development Committee, noted the committee will meet on January 16 to commence review of the FY 2018 grant requests. The committee will also be looking at encouraging other organizations to submit grant applications. Community Relations Committee - Trustee Robyn Pike, Chairperson No report Economic/Community Development Committee - Trustee Bill Johnston, Chairperson Trustee Bill Johnston, Chairperson of the Economic & Community Development committee reported the following: At last Monday night’s Economic and Community Development Committee (ECDC) meeting, the following actions were taken: (1) The ECDC review a number of updates and minor amendments to Chapters 39 and 40 of the Village Code as it pertained to department responsibilities and tasks. These amendments focused upon the business outreach and engagement activities that are currently by the Community Development Department. The ECDC unanimously recommended approval of the amendments and the amendments will be brought before the Village Board for consideration at the December 7 meeting. (2) Pace, the suburban bus transit agency of the RTA, made a presentation discussing the various fixed route and flexible route programs they operate to assist businesses and commuters. (3) Lombard Town Centre offered their monthly report of activities. The next meeting of the ECDC will be on December 11 at 7:00 p.m. at the Village Hall. Village of Lombard Page 2 Village Board of Trustees Minutes November 16, 2017 Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson Trustee Dan Whittington, Chairperson of the Public Safety & Transportation Committee reported the committee had met and there were three committee recommendations on the Village Board agenda for action - speed limit reduction request on Grace Street, a 4-way stop sign at Grove and Park and the Westmore Meyers Road proposed improvements. Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson Trustee Bill Ware, Chairperson of the Public Works & Environmental Concerns Committee reported the committee had met and is recommending approval of a contract to Clarke for mosquito spraying, approval of change orders and reviewed the sidewalk trip hazard and sawcutting program. He thanked the Board, committee and staff for their recommendations relative to storm water management. He noted that the Village had received seven (7) inches of rain in one day a few weeks ago, and that there were no flooding complaints due to sanitary sewer improvements. Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historic Preservation Commission - Village Clerk Sharon Kuderna No report 170478 Ordinance Amending Lombard Traffic Code Ordinance 1186 - Speed Limit (This matter was removed from the Consent Agenda) Recommendation from the Public Safety & Transportation Committee to approve an Ordinance amending the Lombard Traffic Code Ordinance 1186 to reduce the speed limit from 30 mph to 25 mph on Grace Street from Madison to Maple. (DISTRICT #5) A motion was made by Trustee Dan Whittington, seconded by Trustee Bill Village of Lombard Page 3 Village Board of Trustees Minutes November 16, 2017 Ware, that Consent Agenda item E-2, 170478, a recommendation from the Public Safety & Transportation Committee relative to a request for a reduction in the speed limit on Grace Street from Madison to Maple from 30 miles per hour to 25 miles per hour be continued to the January 4, 2018 Village Board meeting to allow for further review of the request. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware VII. Village Manager/Village Board Comments Trustee Mike Fugiel spoke about participating in the Do Good DuPage event preparing holiday food packages for families in need at Naperville's Loaves and Fishes Food Pantry. Village President Keith Giagnorio wished Trustee Dan Whittington a happy early birthday. Village Clerk Sharon Kuderna read the following announcements: On behalf of the Village Board, staff and employees of the Village of Lombard, we want to extend our wishes for a happy thanksgiving to each and every one of our residents and their families. Village Offices will be closed on Thursday and Friday, November 23 and 24 in observance of the Thanksgiving holiday. The Lombard Fire Department Toy Drive begins November 27th. Unopened toys may be dropped off at the Fire Stations, the Village Hall and at Schroeder’s Ace Hardware in the Eastgate Shopping Center. The culmination of the Toy Drive will end with the Fire Department Toy Parade on Saturday, December 9 beginning at 10:30 am at Main and St. Charles. Toys will be collected along the route that continues south on Main Street to Glenbard East High School. The toys will then be transported to Yorktown Center where toys will be distributed to families in need. The Village free leaf pick-up program is scheduled to continue through December 1st. Jingle Bell Jubilee will be held on Saturday, December 2 at Lilacia Park from 5pm until 8pm with the Christmas Tree Lighting at 5:30 pm. Visit www.villageoflombard.org for additional information on any of these events. VIII Consent Agenda . Payroll/Accounts Payable A. 170479 Approval of Village Payroll Village of Lombard Page 4 Village Board of Trustees Minutes November 16, 2017 For the period ending October 28, 2017 in the amount of $852,698.55. This Payroll/Accounts Payable was approved on the Consent Agenda B. 170480 Approval of Accounts Payable For the period ending November 3, 2017 in the amount of $2,538,970.06. This Payroll/Accounts Payable was approved on the Consent Agenda C. 170500 Approval of Accounts Payable For the period ending November 10, 2017 in the amount of $351,152,91. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 170488 Village Equipment To Be Declared Surplus Village Departments are requesting to sell and/or dispose of surplus equipment as more specifically detailed in Exhibit "A" attached to the Ordinance, to be sold at auction, sold for scrap, or recycled as these items have extended beyond their useful life or are obsolete to include four (4) tasers with cartridges and holsters and two (2) typewriters. Staff requests a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7441 E. 170491 2018 Salary Ordinance Ordinance setting rates of pay and salary increases for Village of Lombard employees effective January 1, 2018. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7442 E-2. 170478 Ordinance Amending Lombard Traffic Code Ordinance 1186 - Speed Limit (This matter was removed from the Consent Agenda) Recommendation from the Public Safety & Transportation Committee to approve an Ordinance amending the Lombard Traffic Code Ordinance 1186 to reduce the speed limit from 30 mph to 25 mph on Grace Street from Madison to Maple. (DISTRICT #5) E-3. 170482 Ordinance Amending the Lombard Traffic Code - 4 Way Stop Signs Recommendation from the Public Safety & Transportation Committee to approve an Ordinance amending the Lombard Traffic Code Ordinance 1186 to permanently convert the intersection of North Park Avenue and Village of Lombard Page 5 Village Board of Trustees Minutes November 16, 2017 West Grove Street to a 4-way stop. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7443 Other Ordinances on First Reading Ordinances on Second Reading F. 170398 2017 Proposed Tax Levy Providing for the levy and assessment of taxes for the fiscal year beginning January 1, 2017 and ending December 31, 2017 in the amount of Nine Million One Hundred Eighty Thousand Fifteen Dollars ($9,180,015). The Finance & Administration Committee voted unanimously to recommend to the Village Board for approval. This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7444 G. 170411 Village of Lombard FY 2018 Annual Budget Ordinance adopting the Village of Lombard FY 2018 Annual Budget in the amount of $91,339,870. This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7445 H. 170412 Ordinances Amending Title 5, Chapter 50 of the Lombard Village Code in Regard to Water and Sewer Rates Recommendation from the Finance & Administration Committee to the Village Board for approval of the Proposed FY 2018 Water/Sewer Rate of $14.90 (30 cent or a 2.05% increase). This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinances 7446, 7447, 7448 I. 170405 PSEBA Administrative Hearing Ordinance Ordinance establishing an administrative proceeding for the Village relative to PSEBA benefits for public safety personnel who have suffered extreme injury or fatality in the line of duty. This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7449 Resolutions J. 170476 North Broadway Interim Pump Station and Force Main, Change Village of Lombard Page 6 Village Board of Trustees Minutes November 16, 2017 Order No. 2 Reflecting an increase to the contract with Glenbrook Excavating and Concrete, Inc. in the amount of $154,742.59. (DISTRICT #5) This Resolution was adopted on the Consent Agenda Enactment No: R 63-17 K. 170483 IL Route 53 Storm Water Pump Station, Change Order No. 4 Reflecting an increase to the contract with Rausch Infrastructure LCC in the amount of $313,156.19. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 64-17 L. 170484 Sanitary Sewer Relocation, Future Elan Building - 50 Yorktown Resolution approving a Plat of Easement providing sanitary main located at 50 Yorktown. (DISTRICT #3) This Resolution was adopted on the Consent Agenda Enactment No: R 65-17 M. 170485 Public Improvements at 50 Yorktown (Sanitary Sewer Relocation) Resolution accepting the public sanitary sewer at 50 Yorktown (Sanitary Sewer Relocation, future Elan building). (DISTRICT #3) This Resolution was adopted on the Consent Agenda Enactment No: R 66-17 N. 170487 Roosevelt & Finley Intersection Improvements, Change Order No. 2 Reflecting a decrease to the contract with Alliance Contractors in the amount of ($5,528.66). (DISTRICT #2) This Resolution was adopted on the Consent Agenda Enactment No: R 67-17 N-2. 170506 Voluntary Employment Separation Agreement Voluntary Employment Separation Agreement with Village Police Lieutenant. This Resolution was adopted on the Consent Agenda Enactment No: R 68-17 Other Matters O. 170486 Parkway and Landscape Restoration Request for a waiver of bids and award of a contract to Uno Mas Village of Lombard Page 7 Village Board of Trustees Minutes November 16, 2017 Landscaping in the amount of $70,000.00. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda P. 170490 Telephone Communications Contract Request for a waiver of bids and award of a three (3) year contract to AccessOne for telephone communications in the amount of approximately $10,000 per year/$30,000 for a three-year contract. Public Act 85-1295 does not apply. This Bid was approved on the Consent Agenda Q. 170492 24" Sanitary Sewer Repair - Wilson Avenue at Main Street Request for a waiver of bids and award of a contract to Martam Construction, Inc., in an amount not to exceed $38,810.00. Public Act 85-1295 does not apply. (DISTRICT #6) This Bid was approved on the Consent Agenda R. 170501 Lombard Pride Newsletter Printing Request for a waiver of bids and award of a two-year contract for the quarterly printing of the Lombard Pride to Trend Graphics in the amount of $25,000, with the Village's option to renew for a third year. Public Act 85-1295 does not apply. This Bid was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Bill Johnston, seconded by Trustee Bill Ware, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Pursuant to Section 112.18(A)(13) of the Lombard Village Code, as an owner of a business which has been issued a Lombard liquor license, Trustee Whittington recused himself relative to agenda items 170498 and 170499. A. 170498 Amending Title 11, Chapter 112, Section 112.13(A) - Alcoholic Village of Lombard Page 8 Village Board of Trustees Minutes November 16, 2017 Beverages Ordinance revising the number of entries in the Class "A/B-I" liquor license category reflecting the sale and new ownership of Johnson's Door County Fish & Shrimp located at 908 E. Roosevelt Road. (DISTRICT #6) A motion was made by Trustee Bill Johnston, seconded by Trustee Bill Ware, that the Ordinance amending Title 11, Chapter 112, Section 112.13(A) relative to Johnson's Door County Fish & Shrimp be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 5- Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Enactment No: Ordinance 7450 B. 170499 Title 11, Chapter 112, Section 112.13(A) - Alcoholic Beverages (This matter was withdrawn at the request of the petitioner) Amending the number of entries in the Class "A/B-II" liquor license category and issuing a liquor license to Anthony's Coal Fired Pizza of Lombard LLC d/b/a Anthony's Coal Fired Pizza located at 783 E. Butterfield Road effective December 1, 2017. (DISTRICT #3) This matter was withdrawn at the request of the petitioner. Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters C. 170277 Westmore-Meyers Road Safety Enhancements Recommendation from the Public Works & Environmental Concerns and Public Safety & Transportation Committees that the Village not proceed with the proposed project; and a staff recommendation that the Village Board send the alternative safety project to the Public Works & Environmental Concerns Committee for consideration. (DISTRICTS #5 & #6) Director of Public Works Carl Goldsmith provided the following overview relative to the Westmore-Meyers Road Safety Enhancements: In May 2014, the Village Board of Trustees adopted a Complete Streets Policy to provide for the safe and convenient travel for all users of the roadway and associated sidewalk infrastructure; In March 2015, the Village Board adopted a Village-Wide Bicycle & Pedestrian Masterplan with the intent to provide guidance on infrastructure improvements throughout Lombard; Village of Lombard Page 9 Village Board of Trustees Minutes November 16, 2017 A high priority project identified in the Plan was the Westmore-Meyers Road Safety and Bicycle/Pedestrian Improvements Goals Safety Improvements - Reduce corridor vehicle crashes Improve access between regional trail system Estimated cost of project was $1,900,000 Resurfacing of Westmore/Meyers between Roosevelt Road and St. Charles ($1,400,000) On-street bicycle accommodations & pedestrian improvements ($500,000) The Village was successful in securing Federal funds through Federal Surface Transportation Program-Transportation Control Measures (STP-TCM) Grant Funding - Village awarded 75%-25% federal/local share grant with $1.423 million grant funding Three Options were presented to Public Works & Environmental Concerns Committee and the Public Safety & Transportation Committee in joint meetings on July 12, 2017 and August 23, 2017 Full improvements of roadway reallocation from St. Charles Rd to Roosevelt Road Modified improvements of roadway reallocation from St. Charles Road to Madison Street and resurfacing only from Roosevelt Road to Madison Street No plan improvements on Westmore-Meyers Road Committees were supportive of concept of using federal funds to resurface Westmore/Meyers and improving safety at IPP and GWT crossings, but were not supportive of the road-diet concept PWC at September 12, 2017 unanimously recommend to not proceed with the road-diet concept PS&T at the October 2, 2017 meeting voted 5-3 to not proceed with the road-diet concept Staff evaluated modified plan that would resurface Westmore and provide improvements to the regional trail crossings Confirmed with DMMC/IDOT that a modified plan that did not incorporate the road-diet would still be eligible for Federal funding Proposed plan includes: Realignment of the Great Western Trail crossing to utilize the signalized St. Charles Road intersection, high visibility crosswalks, and signal improvements Improve the Illinois Prairie Path crossing with a curb extension within the existing southbound striped area, high visibility crosswalks, and Rapid Rectangular Flashing Beacon (RRFB) installation Optimize existing signal timings between Highridge Road and St. Charles Road Village of Lombard Page 10 Village Board of Trustees Minutes November 16, 2017 Asphalt resurfacing between Roosevelt Road and St Charles Road Great Western Trail (GWT) Eight foot asphalt multi-use path on both sides of Westmore-Meyers Road between the trail crossing and St. Charles Road with no anticipated curb, driveway, or ROW changes Realignment of path crossing to utilize the signalized St. Charles Road intersection with high visibility crosswalk markings ADA and traffic signal improvements at the signalized St. Charles Road intersection including pedestrian push buttons and pedestrian countdown signals Removal of the existing crossing that is currently 150 feet from the signalized intersection Placement of a fencing barrier to direct path users to the signalized intersection (currently used at Schmale Road/GWT crossing) Eliminate queued vehicle conflicts with path users and lengthened turn lanes on Westmore-Meyers Road Relocation of existing utility and street light poles Illinois Prairie Path (IPP) Create a curb extension in the southbound direction to replace existing pavement striping Reduce the crossing length from five lanes to four lanes Retain existing parking lot and on-street parking ADA crossing improvements Install high visibility crosswalk markings and RRFB or similar fixture installation Recommendations The PW&EC and PS&T Committees recommend to the Village Board that the Village not proceed with the Westmore-Meyers Safety and Bicycle/Pedestrians Improvements project. Staff recommends that the Village Board send the alternative safety project to the PW&EC Committee for consideration. Trustee Ware thanked the Public Works staff for looking at other options relative to the Westmore-Meyers Road improvements. A motion was made by Trustee Bill Ware, seconded by Trustee Dan Whittington, that the Westmore-Meyers Road Safety Enhancements be referred back to the Public Works & Environmental Concerns Committee for further review. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Village of Lombard Page 11 Village Board of Trustees Minutes November 16, 2017 X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Bill Johnston, seconded by Trustee Mike Fugiel, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, November 16, 2017 in the Board Room of the Lombard Village Hall be adjourned at 7:29 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Village of Lombard Page 12