Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, April 5, 2018 7:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes April 5, 2018 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 5, 2018 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:00 p.m. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 5 - Keith Giagnorio, Dan Whittington, Reid Foltyniewicz, Bill Johnston, and Robyn Pike 3 - Sharon Kuderna, Mike Fugiel, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Acting Village Clerk Janet Downer Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation 180166 Proclamation - Arbor Day Acting Village Clerk Janet Downer read the proclamation for Arbor Day. V. Approval of Minutes A motion was made by Trustee Dan Whittington, seconded by Trustee Reid Foltyniewicz, that the minutes of the regular meeting of the President and Board of Trustees of March 15, 2018 be approved. The motion carried by the following vote: Aye: 4- Dan Whittington, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 2- Sharon Kuderna, Mike Fugiel, and Bill Ware Village of Lombard Page 1 Village Board of Trustees Minutes April 5, 2018 VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson No report Community Relations Committee - Trustee Robyn Pike, Chairperson No report Economic/Community Development Committee - Trustee Bill Johnston, Chairperson No report Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson Trustee Reid Foltyniewicz, Chairperson of the Finance and Administration Committee, reported the committee met. The committee continued review of the FY 2019 budget and recommendations submitted by Ad Hoc Committees. A joint meeting of the Village Board and Finance and Administration Committee is scheduled for April 19th to review the proposed FY 2019 budget. Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historic Preservation Commission - Village Clerk Sharon Kuderna No report VII. Village Manager/Village Board Comments Acting Village Clerk Janet Downer read the following announcements: Village of Lombard Page 2 Village Board of Trustees Minutes April 5, 2018 The next community blood drive will be held on Wednesday, April 11 from 9:30 am until 1pm at Yorktown at Entrance 5 by Von Maur and The Eatery and at the Lombard Village Hall from 1:30 pm until 7pm. All donors will receive a coupon for a pint of Culver’s frozen custard and be entered into a drawing for Yorktown gift cards. Be someone’s hero - donate blood. It saves lives! In recognition of National Volunteer Month, the Village is encouraging residents to get involved and give back to their community by volunteering. To find organizations and groups that are in need of volunteers visit www.villageoflombard.org/volunteer. VIII Consent Agenda . Payroll/Accounts Payable A. 180151 Approval of Accounts Payable For the period ending March 16, 2018 in the amount of $892,057.43. B. 180154 Approval of Village Payroll For the period ending March 17, 2018 in the amount of $810,075.37. This Payroll/Accounts Payable was approved on the Consent Agenda C. 180155 Approval of Accounts Payable For the period ending March 23, 2018 in the amount of $4,072,364.94. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 180123 PC 18-09: 2020 S. Highland Avenue The Department of Community Development recommends approval of an Ordinance granting approval variances for an automatic changeable copy (ACC) sign. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7491 E. 180124 PC 18-10: 20 E. St. Charles Road The Department of Community Development recommends approval of an Ordinance granting approval variances for an automatic changeable copy (ACC) sign. (DISTRICT #4) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Village of Lombard Page 3 Village Board of Trustees Minutes April 5, 2018 Enactment No: Ordinance 7492 F. 180126 PC 18-11: Text Amendment to the Sign Ordinance, Signs in the C/R District The Department of Community Development transmits for your consideration an Ordinance granting a text amendment to Section 153.501(B)(10) of the Lombard Sign Ordinance pertaining to wall sign area in the C/R Conservation Recreation District. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7493 G. 180131 PC 18-12: 190 S. Vance Street The Department of Community Development transmits for your consideration an Ordinance granting approval of a minor plat of resubdivision, known as Zoey's Resubdivision, with a variation from Section 155.407(E) of the Zoning Ordinance to allow a lot width of 57 feet, where a minimum lot width of 60 feet is required for Lot 1 of the proposed resubdivision, located within the R2 Single-Family Residence District. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7494 H. 180162 Amending Title 11, Chapter 112, Section 112.13(A) of the Lombard Village Code - Alcoholic Beverages Decreasing the number of entries in the Class "A/B-II" liquor license category by one to reflect the voluntary cancellation of the liquor license issued to JNJS Pizza Inc. d/b/a Roundhead's Pizza Pub-Lombard located at 275 W. Roosevelt Road. (DISTRICT #2) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7495 I. 180139 PC 18-13: Text Amendment to the Zoning Ordinance, Assessment Lots The Department of Community Development transmits for your consideration text amendments to Section 155.209 of the Lombard Zoning Ordinance (and any other relevant sections for clarity) to recognize parcels of land created by an assessment division prior to November 19, 1998 as a buildable lot for a single-family dwelling. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Village of Lombard Page 4 Village Board of Trustees Minutes April 5, 2018 Enactment No: Ordinance 7496 J. 180153 Code Amendment for Curbside Compost Collection A recommendation from the Public Works & Environmental Concerns Committee to amend the Village Municipal Code to add an optional curbside compost collection program. (DISTRICT ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7497 K. 180069 Broadview Avenue Parking Restriction Recommendation from the Public Safety & Transportation Committee to implement a "No Parking, Monday-Friday, 7 AM - 4 PM" restriction on Broadview Avenue south of North Avenue to the dead end. Staff requests a waiver of first reading. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7498 K-2 180145 Appointment of Two (2) New Directors for the Lombard Public Facilities Corporation (LPFC) The Directors of the Lombard Public Facilities Corporation (LPFC) request the appointment of two (2) new Directors for the LPFC to be effective at 12:01 a.m. on Friday, April 6, 2018. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7499 Other Ordinances on First Reading L. 170116 PC 17-08: 1005-1027 E. Division Street -Time Extension Request Requesting approval of an Ordinance extending the time period to start construction of the proposed project for an additional three-month period until July 19, 2018. (DISTRICT #5) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinances 7356, 7357, 7510 Ordinances on Second Reading M. 180134 Third Amendment to the Boundary Line Agreement Between the Villages of Lombard and Glen Ellyn Ordinance authorizing the execution of a Third Amendment to a Boundary Village of Lombard Page 5 Village Board of Trustees Minutes April 5, 2018 Line Agreement with the Village of Glen Ellyn. (DISTRICT #1) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7500 M-2. 180054 Text Amendments to the Village Code Chapters 150, 151, 154 and 155: Flood Control The Department of Community Development transmits comprehensive amendments pertaining to the Village’s Flood Control Regulations, as follows: 1. An Ordinance approving amendments to Chapter 150 (the Building Code) with regarding to stormwater and floodplain regulations. 2. An Ordinance approving amendments to Chapter 151 (to be titled Stormwater and Floodplain Regulations). 3. An Ordinance approving non-substantive amendments to Chapter 154 (Subdivision and Development Ordinance) amending references to the aforementioned Chapter 151. 4. An Ordinance approving non-substantive amendments to Chapter 155 (Zoning Ordinance) also amending references to the aforementioned Chapter 151. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinances 7501, 7502, 7503, 7504 Resolutions N. 180143 Solid Waste Contract Amendment for Curbside Compost Collection A recommendation from the Public Works & Environmental Concerns Committee to amend a contract with Waste Management to add an optional curbside compost collection program. (DISTRICT ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 25-18 O. 180165 Fireworks Production Agreement Resolution approving an Agreement with the Mad Bomber Fireworks Productions for the provision of a fireworks display at Madison Meadow Park on July 4th at a cost of $35,000. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: R 26-18 Other Matters P. 180142 Purchase of IPEX Vortex Flow Insert Village of Lombard Page 6 Village Board of Trustees Minutes April 5, 2018 Request for a waiver of bids and approval to purchase the IPEX Vortex Flow Insert from IPEX USA LLC in the amount of $27,938.00. Public Act 85-1295 does not apply. (DISTRICT #2) This Bid was approved on the Consent Agenda Q. 180152 Pipe Gallery & Concrete Rehabilitation Project Request for a waiver of bids and award of a contract to Alliance Coatings, LLC in an amount not to exceed $34,541.00. Public Act 85-1295 does not apply. (DISTRICT #6) This Bid was approved on the Consent Agenda R. 180159 Online Solutions LLC for Building Permit Software Request for a waiver of bids and award of a contract for an electronic building permit software service at a cost of $60,000 for 2018 and an annual maintenance upgrade cost of $30,000. This Bid was approved on the Consent Agenda S. 180160 Computer Backup System Purchase Request for a waiver of bids and award of a contract to GHA Technologies, Inc. in an amount not to exceed $28,875.00 for the purchase of a Unitrends Backup Appliance disk-to-disk complete backup system/disaster recovery software. Public Act 85-1295 does not apply. This Bid was approved on the Consent Agenda T. 180017 Local Tourism Grant Application 2018 - Ale Fest The Community Promotion and Tourism Committee is submitting to the Board of Trustees for approval, a Local Tourisim Grant Request from the Glenbard East Boosters in the amount of $10,000, from Hotel/Motel funds for expenses of the event. Expenses include marketing, fencing, tents and Village of Lombard services. The Ale Fest will take place on June 9, 2018. (District #1) This Request was approved on the Consent Agenda U. 180018 Local Tourism Grant Application 2018 - Lombard's Civil War Reenactment The Community Promotion and Tourism Committee is submitting to the Board of Trustees a Local Tourism Grant Request from the Lombard Historical Society in the amount of $8,500 from Hotel/Motel funds for expenses related to the production of the Civil War Reenactment. The funds will be used for advertisement, supplies, entertainment and village services. The event will take place July 28 and 29, 2018. (DISTRICT #3) This Request was approved on the Consent Agenda Village of Lombard Page 7 Village Board of Trustees Minutes April 5, 2018 V. 180145 - An Ordinance Appointing Two (2) New Directors for the Lombard Public Facilities Corporation (This item was moved to Consent K-2) W. 180161 Execution of a Three (3) Year Extension to the Agreement with Prescient Development, Inc. (Waiver of Bids) Request waiver of bid and authorization to execute a three (3) year extension to the agreement with Prescient Development, Inc. for technical support services in the amount $512,139 for the first year cost with an annual increase of the non-union employee COLA increase from the previous January. Public Act 85-1295 does not apply. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Bill Johnston, seconded by Trustee Robyn Pike, to Approve the Consent Agenda The motion carried by the following vote Aye: 4- Dan Whittington, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 2- Sharon Kuderna, Mike Fugiel, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading A. 180101 Amending Title 11, Chapter 118 of the Lombard Village Code - Peddlers and Solicitors Effective April 1, 2018 amending the following Sections of Village Code Title 11, Chapter 118: 1. Section 118.03(B) - requiring that a photo ID be taken by the Village; 2. Section 118.05 - revising the cost of the license to $50.00; 3. Section 118.08(B) - revising the hours of soliciting or peddling; and 4. Section 118.08(C) - clarifying that the Village issued photo ID badge must be displayed on the solicitor's outer garment. Trustee Johnston noted that staff had conducted research with other communities relative to hours of operation and regulations pertaining to solicitors and peddlers. The recommendation is to allow solicitation between the hours of 11 am and 7 pm. Residents are reminded that they can purchase a "no solictors'" decal for doors should they choose to prohibit solicitors from contacting them. A motion was made by Trustee Bill Johnston, seconded by Trustee Dan Whittington, that this Ordinance be passed on second reading. The motion Village of Lombard Page 8 Village Board of Trustees Minutes April 5, 2018 carried by the following vote: Aye: 4- Dan Whittington, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 2- Sharon Kuderna, Mike Fugiel, and Bill Ware Enactment No: Ordinance 7505 Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Bill Johnston, seconded by Trustee Robyn Pike, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 5, 2018 in the Board Room of the Lombard Village Hall be recessed to Executive Session at 7:16 pm for the purpose of discussion of Pending Litigation. The motion carried by the following vote: Aye: 4- Dan Whittington, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 2- Sharon Kuderna, Mike Fugiel, and Bill Ware XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 5, 2018 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:45 p.m. 5 - Keith Giagnorio, Dan Whittington, Reid Foltyniewicz, Bill Johnston, and Robyn Pike 3 - Sharon Kuderna, Mike Fugiel, and Bill Ware XIII Adjournment . A motion was made by Trustee Bill Johnston, seconded by Trustee Dan Whittington, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 5, 2018 be adjourned at 7:45 pm. The motion carried by the following vote: Village of Lombard Page 9 Village Board of Trustees Minutes April 5, 2018 Aye: 4- Dan Whittington, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 2- Sharon Kuderna, Mike Fugiel, and Bill Ware Village of Lombard Page 10