Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, April 19, 2018 7:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes April 19, 2018 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 19, 2018 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:01 pm. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Building Official Keith Steiskal Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Director of Human Resources Kathy Dunne Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation 180206 Presentation - Lilac Parade Committee Ellyn Murphy, Chairperson of the Lombard Lilac Parade Committee, announced that the 2018 Grand Marshal was Marge Neely. 180180 Proclamation - Child Abuse Prevention Month Village Clerk Sharon Kuderna read the proclamation for Child Abuse Prevention Month. Village President Giagnorio presented the proclamation to Nancy Spartz Village of Lombard Page 1 Village Board of Trustees Minutes April 19, 2018 who spoke about the Lombard Juniors and Child Abuse Prevention Month. V. Approval of Minutes A motion was made by Trustee Bill Johnston, seconded by Trustee Dan Whittington, that the minutes of the regular meeting of April 5, 2018 be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson No report Community Relations Committee - Trustee Robyn Pike, Chairperson No report Economic/Community Development Committee - Trustee Bill Johnston, Chairperson Trustee Bill Johnston, Chairperson of the Economic & Community Development Committee, reported that at the April ECDC meeting, the Committee discussed changes to the TIF Façade grant program which would allow for additional ADA and other accessibility items to be covered. Those changes will be forwarded to the Village Board in May. The Committee also received an update on current development including the 101 S. Main Street site. Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson Trustee Reid Foltyniewicz, Chairperson of the Finance & Administration Committee, reported that the Village Board had met with the Finance & Administration before the regular Village Board meeting and that the Village is moving forward to have a balanced FY 2019 budget. He thanked the Finance & Administration Committee, the staff and the Village Board. Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Village of Lombard Page 2 Village Board of Trustees Minutes April 19, 2018 Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson Trustee Bill Ware, Chairperson of the Public Works & Environmental Concerns Committee, reported the committee met and will be forwarding a recommendation to the Village Board relative to the Pavement Management Policy. He complimented staff on the Citizen Public Works Academy that is currently being held for twenty residents of the Village. Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historic Preservation Commission - Village Clerk Sharon Kuderna Village Clerk Sharon Kuderna, liaison to the Historic Preservation Commission reported: The Historic Preservation Commission approved the request for local landmark status for the building located at 134 W St.Charles Road. The Public Hearing will be May 8 at 7:30pm. A recommendation will be going to the Village Board regarding the 305 Morningside denial certificate of appropriateness for the windows with owner’s option to appeal the denial. A Recommendation will be going to the Village Board for an ordinance revision in regard to the Lombard Historic Preservation Commission and landmark site plaques. New exhibit at the Carriage House is “To Be of Service to Flower Lovers” through May. It is a peek into the history of Lilacia Park’s creation and information about the horticulture of the lilac. Civil War event will be July 28th and 29th at Four Seasons Park. Be sure to stop at the Peck Homestead to see the wonderful space for children, and other homey enhancements. Thank you to the Lombard Park District for their time and efforts to add the wheelchair ramp into the garden. VII. Village Manager/Village Board Comments Village Clerk Sharon Kuderna read the following announcements: Distracted Driving Week : Lombard Police will be out in full force, cracking down on distracted drivers, April 23 - 27, in conjunction with Illinois' 2nd Annual Distracted Driving Week. Police are reminding Village of Lombard Page 3 Village Board of Trustees Minutes April 19, 2018 residents to focus on the road because one text or call can wreck it all. Clean Up Events: A reminder that this Sunday, April 22 is Earth Day. Help keep our planet pollutant free. Learn more at earthday.org Pride Clean Up: The Lombard Pride Clean-up will be held on Saturday, April 29 from 9 a.m. to 12 p.m. This event is geared toward beautifying bike trails, parks and other public areas. Help remove weeds and invasive species so Lombard looks its best during Lilac Time! This volunteer opportunity is open to individuals or groups. E-mail Public Works at publicworks@villageoflombard.org to sign up or call (630) 620-5740 Lilac Time begins May 4. Find the list of events at LombardLilacTime.com. President Giagnorio inquired about the distracted driving enforcement. Chief Roy Newton indicated the department is strictly enforcing violators relative to distracted driving and that the department receives a grant from IDOT relative to enforcement patrols. Trustee Johnston asked about headphones. Chief Newton stated that headphones are also not permitted while driving. He noted that officers often stand in the median and radio to another patrol officer in a squad relative to distracted driving violators. This has been very effective and is also used for seat belt enforcement. VIII Consent Agenda . Trustee Pike requested that item Consent R (180192 - Surveillance and Access Control System) be removed from the consent agenda and acted upon under Items for Separate Action. Payroll/Accounts Payable A. 180169 Approval of Accounts Payable For the period ending March 30, 2018 in the amount of $626,316.66 This Payroll/Accounts Payable was approved on the Consent Agenda Village of Lombard Page 4 Village Board of Trustees Minutes April 19, 2018 B. 180173 Approval of Village Payroll For the period ending March 31, 2018 in the amount of $873,450.37. This Payroll/Accounts Payable was approved on the Consent Agenda C. 180174 Approval of Accounts Payable For the period ending April 6, 2018 in the amount of $2,024,573.92. This Payroll/Accounts Payable was approved on the Consent Agenda D. 180196 Approval of Accounts Payable For the period ending April 13, 2018 in the amount of $1,077.262.86. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) E. 170533 Woodmoor Development LLC Utility Service and Development Agreement Approval of a Fourth Amendment to the Woodmoor Development LLC Utility Service and Development Agreement, Ken Loch Golf Course Property. (DISTRICT - UNINCORPORATED) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7456, 7506 F. 180156 Village Equipment To Be Declared Surplus Village Departments are requesting to sell and/or dispose of surplus equipment as more specifically detailed in Exhibit "A" attached to the Ordinance, to be sold at auction, sold for scrap, or recycled as these items have extended beyond their useful life or are obsolete to include twelve (12) Dell Monitors, 8 (eight) SurfacePro 3, 3 (three) iPads, 1 (one) ToughBook Laptop, 1 (one) motion touch tablet, 20 (twenty) locker gear racks, 5 (five) Motorola Minitor 3, 7 (seven) Motorola Minitor 4 and 6 (six) Motorola Minitor 5, and 12 (twelve) flashlights, 1 (one) Apollo Pager and 13 (thirteen) Motorola Chargers and power supplies. Staff requests a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7507 G. 180185 Ordinance Amending Title 11, Chapter 112, Section 112.18 (Alcoholic Beverages) Ordinance amending Title 11, Chapter 112.18 of the Village Board relative to the sale and consumption of alcoholic beverages associated Village of Lombard Page 5 Village Board of Trustees Minutes April 19, 2018 with the Craft Beer Event (Ale Fest) scheduled for June 9, 2018 to be held on Parkside Avenue. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7508 G-2. 180189 Amending Title 11, Chapter 112, Section 112.18(B) (Alcoholic Beverages) Amending Title 11, Chapter 112.18(B) of the Village Code relative to the service and consumption of alcoholic liquor in connection with a temporary event at 435 E. Butterfield Road on April 21, 2018. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7509 Other Ordinances on First Reading H. 180043 Title 9, Chapter 98, Section 98.111(D)(2) - Places for Eating Tax Amending Title 9, Chapter 98, Section 98.111(D)(2) adding language to clarify that penalties and interest will apply to a late filing of the Places for Eating Tax return as well as to a late payment of the tax due. This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7514 H-2. 180207 Title 9, Chapter 98, Section 98.114(D)(2) - Amusement Tax Amending Title 9, Chapter 98, Section 98.114(D)(2) adding language to clarify that penalties and interest will apply to a late filing of the Amusement Tax return as well as to a late payment of the tax due. This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7516 I. 180186 Amending Title 11, Chapter 112, Section 112.38(A) - Alcoholic Beverages Clarifying the language contained in Title 11, Chapter 112, Section 112.38(A) relative to the term "minors" and the solicitation of alcohol purchases. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7515 Ordinances on Second Reading Village of Lombard Page 6 Village Board of Trustees Minutes April 19, 2018 J. 170116 PC 17-08: 1005-1027 E. Division Street -Time Extension Request Requesting approval of an Ordinance extending the time period to start construction of the proposed project for an additional three-month period until July 19, 2018. (DISTRICT #5) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinances 7356, 7357, 7510 Resolutions K. 180158 Intergovernmental Agreement with York Township Regarding the Paving of Highmoor Road, Edgewood Road and Harding Road Approving an Intergovernmental Agreement (IGA) with York Township regarding the paving of Highmoor, Edgewood and Harding Roads. The IGA provides for York Township to perform paving of incorporated sections of said roadways in conjunction with roadwork scheduled for unincorporated sections of the roadways at an estimated cost of $89,342.50. (DISTRICT #2) This Resolution was adopted on the Consent Agenda Enactment No: R 27-18 L. 180167 North Broadway Interim Pump Station and Force Main, Change Order No. 3 Reflecting an increase of 147 calendar days to the contract with Glenbrook Excavating and Concrete. (DISTRICT #5) This Resolution was adopted on the Consent Agenda Enactment No: R 28-18 M. 180187 Human Resources Manual Amendment Resolution authorizing amendments to the Village of Lombard Human Resources Manual. This Resolution was adopted on the Consent Agenda Enactment No: R 29-18 Other Matters N. 180168 2018 Traffic Signal Modernization Program Award of a contract to Meade, Inc., the lowest responsible bidder of three (3) bids, in the amount of $141,227.94. Bid in compliance with Public Act 85-1295. (DISTRICTS #3, #4, #5 & #6) This Bid was approved on the Consent Agenda Village of Lombard Page 7 Village Board of Trustees Minutes April 19, 2018 O. 180181 B&F Construction Code Services (All Building Inspections) Request for a waiver of bids and award contract for building inspection consultant services for an amount not to exceed $80.00 per hour for regular business hours for the 2018 calendar year. Public Act 85-1295 does not apply. This Bid was approved on the Consent Agenda P. 180183 FY2018 Concrete Flatwork Award of a contract to Globe Construction, Inc., the lowest responsible bidder of seven (7) bids, in the amount of $311,142.50. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda Q. 180184 FY2018 Sewer Lining and Rear Yard Sewer Lining Request for a waiver of bids and award of a contract to Hoerr Construction, Inc. in the amount of $178,481.61. Public Act 85-1295 does not apply. (DISTRICTS - ALL)) This Bid was approved on the Consent Agenda R. 180192 Surveillance and Access Control System Award of a contract to Current Technologies, the lowest responsible bidder of three (3) bids, in the amount of $306,907.39. Bid in compliance with Public Act 85-1295. This matter was moved to Separate Action. S. 180197 B&F Construction Code Services Request for a waiver of bids and award of a contract to B&F Construction Code Service for building inspection services for the Yorktown Commons Project in an amount not to exceed $75.00 per hour for regular business hours. Public Act 85-1295 does not apply. This Bid was approved on the Consent Agenda T. 180194 DuPage and Convention Visitors Bureau Annual Financial Commitment Letter Request from the DuPage Convention & Visitor's Bureau for a Letter of Intent from the Village of Lombard relative to funding for the DCVB at the assessed rate of 25% of one of the hotel/motel tax occupancy tax points annually collected (4% of the annual tax) or approximately $102,126.05. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Bill Johnston, seconded by Trustee Bill Ware, to Approve the Consent Agenda The motion carried by the following vote Village of Lombard Page 8 Village Board of Trustees Minutes April 19, 2018 Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) A. 180182 Plat of Abrogation - Finley Park Request for approval of a Plat of Abrogation. This Plat is companion to the final subdivision plat of SUB 18-02. A sanitary sewer easement needs to be abrogated in order for the developer to proceed with the construction of the Finley Park single-family subdivision . (3/4 vote of the Corporate Authorities - 6 of 7) (DISTRICT #1) A motion was made by Trustee Dan Whittington, seconded by Trustee Mike Fugiel, that the Ordinance relative to a Plat of Abrogation for Finley Park be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 7- Keith Giagnorio, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Enactment No: Ordinance 7511 Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters B. 180147 SUB 18-02: 400 - 440 S. Finley Road (Finley Park) Requests approval of the Finley Park Final Plat of Resubdivision (DISTRICT #1) A motion was made by Trustee Dan Whittington, seconded by Trustee Bill Johnston, that the request for approval of the Finley Park Final Plat of Resubdivision be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware C. 180192 Surveillance and Access Control System Award of a contract to Current Technologies, the lowest responsible bidder of three (3) bids, in the amount of $306,907.39. Bid in compliance with Public Act 85-1295. This matter was moved to Separate Action. Director of Public Works Carl Goldsmith indicated that staff is requesting the Village Board to reject all bids and authorize staff to negotiate with Village of Lombard Page 9 Village Board of Trustees Minutes April 19, 2018 the three bidders. A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Bill Ware, that the Village Board reject all the bids, and authorize staff to negotiate a contract with any one of the three vendors who submitted a bid, and bring the contract back to the Village Board for approval of a future meeting. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Reid Foltyniewicz, seconded by Trustee Bill Johnston, that the regular meeting of the President and Board of Trustees of the Village of Lombard be recessed at 7:25 pm for the purpose of discussing Collectibe Negotiating matters. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 23, 2018 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:39 pm. 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware XIII Adjournment . A motion was made by Trustee Bill Johnston, seconded by Trustee Robyn Pike, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 18, 2018 be adjourned at 7:40 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Village of Lombard Page 10