Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, May 3, 2018 7:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes May 3, 2018 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 3, 2018 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:01 pm. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer Village President Keith Giagnorio stated that less than a week ago several Glenbard East students were injured in an horrific accident in Glendale Heights. He spoke of the support from the high school, the residents and those individuals who just heard of the accident on the news. He stated that red ribbons are being placed on trees throughout the community to show support for the students and their families. He thanked everyone for their thoughts and prayers. III. Public Hearings IV. Public Participation 180221 Proclamation - Lilac Time in Lombard Village of Lombard Page 1 Village Board of Trustees Minutes May 3, 2018 Village Clerk Sharon Kuderna read the proclamation for Lilac Time in Lombard. V. Approval of Minutes A motion was made by Trustee Robyn Pike, seconded by Trustee Bill Johnston, that the minutes of the Regular Meeting of April 19, 2018 be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson No report Community Relations Committee - Trustee Robyn Pike, Chairperson No report Economic/Community Development Committee - Trustee Bill Johnston, Chairperson No report Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson Trustee Dan Whittington, Chairperson of the Public Safety & Transportation Committee, reported the committee met and reviewed a request for a reduction in the speed limit for the 500 block of South Fairfield and a request for 15 minute parking from the Balkan Bakery. Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historic Preservation Commission - Village Clerk Sharon Kuderna Village of Lombard Page 2 Village Board of Trustees Minutes May 3, 2018 No report VII. Village Manager/Village Board Comments Village President Keith Giagnorio wished his mother a happy 90th birthday. Village Clerk Sharon Kuderna read the following announcements: This weekend, we welcome Lilac Time back to the Village of Lombard, and we look forward to 2 weeks of spring time events. · 5/5 Lilac Queen Coronation at 1pm at Lilacia Park · 5/6 Lilac Time Arts & Craft downtown Lombard from 10 am until 4 pm · 5/11 Lilac Ball at The Carlisle · 5/13 Mother’s Day: The Village Board wishes all residents a happy mother’s day and reminds everyone that a walk in Lilacia Park, along with a free concert, is a great way to celebrate. · 5/20 Lilac Parade steps off from Main and Wilson at 1:30 pm Memorial Day is just around the corner. We will honor those who paid the ultimate cost at the Village’s Memorial Day Ceremony on Monday, May 28 at the Sunken Garden in Lombard Common Park at noon. Village Offices will be closed Monday, May 28th out of respect and tribute to our Veterans. Please join us for this annual ceremony. During May, the Village will observe careers in public service, with o International Firefighter’s Day on May 4 o Public Service Recognition Week: May 6 - 12 o National Economic Development Week: May 7 - 12 o National Police Week May 13 - 19 o And National Public Works Week and National EMS Week, May 20 - 26. We pay tribute to those who have chosen a career with public service and our excellent employees who give their all, on a daily basis, to the residents and future of our Village. VIII Consent Agenda . Payroll/Accounts Payable A. 180208 Approval of Village Payroll Village of Lombard Page 3 Village Board of Trustees Minutes May 3, 2018 For the period ending April 14, 2018 in the amount of $865,298.90. This Payroll/Accounts Payable was approved on the Consent Agenda B. 180209 Approval of Accounts Payable For the period ending April 20, 2018 in the amount of $783,414.27. This Payroll/Accounts Payable was approved on the Consent Agenda C. 180220 Approval of Accounts Payable For the period ending April 27, 2018 in the amount of $691,587.89. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 170164 PC 17-10: 815 S. Main Street - Time Extension Requesting approval of an Ordinance extending the time period to start construction of the proposed project for an additional twelve month period until May 18, 2019. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7374, 7512 E. 180215 Water Meters Declared Surplus Public Works Department is requesting to recycle/scrap approximately 1,000 (one thousand) water meters listed on Exhibit A which were replaced during the 2018 Water Meter Replacement Program to the highest apparent bidder, Berlinsky Scrap of Joliet, IL in the amount of approximately $8,000 depending on market price for brass at the time of recycling. Staff requests a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7513 Other Ordinances on First Reading F. 180172 Downtown Lombard Area Improvement & Renovation Grant Program - Text Amendments to Section 36.30 of the Village Code and Companion Policy Ordinance approving code amendments to Section 36.30 of the Village Code and amendments to the Downtown Area Renovation and Improvement Grant Program. The amendments provide for additional funding opportunities for exterior accessibility enhancement and clarifies program requirements. (DISTRICTS #1, #4 & #5) This Ordinance was passed on first reading on the Consent Agenda Village of Lombard Page 4 Village Board of Trustees Minutes May 3, 2018 Enactment No: Ordinance 7525 G. 180204 Disconnection of DuPage County Forest Preserve District Property - 889 W. St. Charles Road The Department of Community Development transmits for your consideration an ordinance disconnecting the property located at 889 W. St. Charles Road from the Village of Lombard municipal boundaries. The proposed disconnection is consistent with the previously approved Intergovernmental Agreements between the Villages of Lombard and Glen Ellyn. (DISTRICT #1) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7526 Ordinances on Second Reading H. 180043 Title 9, Chapter 98, Section 98.111(D)(2) - Places for Eating Tax Amending Title 9, Chapter 98, Section 98.111(D)(2) adding language to clarify that penalties and interest will apply to a late filing of the Places for Eating Tax return as well as to a late payment of the tax due. This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7514 I. 180186 Amending Title 11, Chapter 112, Section 112.38(A) - Alcoholic Beverages Clarifying the language contained in Title 11, Chapter 112, Section 112.38(A) relative to the term "minors" and the solicitation of alcohol purchases. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7515 J. 180207 Title 9, Chapter 98, Section 98.114(D)(2) - Amusement Tax Amending Title 9, Chapter 98, Section 98.114(D)(2) adding language to clarify that penalties and interest will apply to a late filing of the Amusement Tax return as well as to a late payment of the tax due. This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7516 Resolutions K. 180210 Westmore-Meyers Resurfacing and Path Crossing Improvements, Construction Funding Resolution Approving a local Motor Fuel Tax (MFT) match of $477,000.00 as well as Village of Lombard Page 5 Village Board of Trustees Minutes May 3, 2018 authorizing the Director of Public Works to sign IDOT Motor Fuel Tax resolutions. (DISTRICTS #5 & #6) This Resolution was adopted on the Consent Agenda Enactment No: R 30-18 L. 180212 Intergovernmental Agreement with the Village of Glen Ellyn Approving an Intergovernmental Agreement with the Village of Glen Ellyn regarding utility improvements to serve properties on Hill Avenue west of Illinois I-355. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 31-18 M. 180213 Further Amended and Restated Historical Museum Use Agreement Approving the Further Amended and Restated Historical Museum Use Agreement between the Village, the Lombard Historical Commission and the Lombard Historical Society in regard to the Lombard Historical Museum. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 32-18 N. 180214 Further Amended and Restated Peck House Easement and Use Agreement (355 East Parkside) Approving a Further Amended and Restated Peck House Easement and Use Agreement between the Village, the Lombard Historical Commission and the Lombard Historical Society in regard to the Peck House (355 East Parkside). (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 33-18 Other Matters O. 180211 Large Diameter Combined Sewer Inspection/Assessment Project Award of a contract to RedZone Robotics, the lowest responsible bid of three (3) bidders, in the amount of $96,000.00. Bid in compliance with Public Act 85-1295. (DISTRICTS #1 & #5) This Bid was approved on the Consent Agenda P. 180218 Edson/Wilson Manhole Aerator Request for a waiver of bids and award of a contract to Martam Construction in the amount of $111,160.00. Public Act 85-1295 does not apply. (DISTRICT #2) This Bid was approved on the Consent Agenda Village of Lombard Page 6 Village Board of Trustees Minutes May 3, 2018 Q. 180219 FY2018 Asphalt Paving and Patching Program Award of a contract to R.W. Dunteman Company, the lowest responsible bid of four (4) bidders, in the amount of $1,153,083.91. Bid in compliance with Public Act 85-1295. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Robyn Pike, seconded by Trustee Bill Johnston, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Bill Ware, seconded by Trustee Robyn Pike, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 3, 2018 in the Board Room of the Lombard Village Hall be adjourned at 7:13 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Village of Lombard Page 7