Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, October 4, 2018 7:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes October 4, 2018 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, October 4, 2018 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:00 p.m. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Deputy Chief of Police Tom Wirsing Fire Chief Richard Sander Assistant Village Manager Nicole Aranas HR Director Kathy Dunne Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation 180420 Presentation - DuPage Convention & Visitors Bureau Executive Director Beth Marchetti Beth Marchetti, Executive Director of the DuPage Convention & Visitors Bureau, provided an overview of revenues generated in the first quarter of the fiscal year beginning in July; spoke of outreach through various communications efforts including Chicago magazine, Facebook, Twitter, Out of home, Instagram and Linkedln, attending tradeshows; four new committees established (Legislative, Marketing, Product Development and Sports Advisory); every $1 invested in tourism marketing, generates $9 in return; gave a summary of benefits through DCVB; spoke about the 2018 Visitor Guide; total of 1,330 rooms booked in the first quarter with total impact of $1,426,110; emphasized the importance of the Municipal Grant program which has resulted in 19,384 rooms booked and total economic impact of $20,237,013 with Lombard being one of the most active in the grant program. Village of Lombard Page 1 Village Board of Trustees Minutes October 4, 2018 Village Manager Niehaus noted the Village will be hosting an event with all hotels on October 24th to provide hotel managers with updates on services that are available to them through the Village and DCVB. DCVB will also be attending the October 24th Hotel Meeting. He spoke of the success of the grant program. 180421 Proclamation - Fire Prevention Week Village Clerk Sharon Kuderna read the proclamation for Fire Prevention Week. President Giagnorio thanked the Fire Department for their service. V. Approval of Minutes A motion was made by Trustee Robyn Pike, seconded by Trustee Bill Ware, that the minutes of the regular meeting of September 20, 2018 be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson Trustee Mike Fugiel, Chairperson of the Community Promotion & Tourism Committee, reported the committee met and reviewed special event sponsorship which would include events such as Cruise Nights. Community Relations Committee - Trustee Robyn Pike, Chairperson Trustee Robyn Pike, Chairperson of the Community Relations Committee, thanked the staff and the committee for their assistance at the Senior Fair and congratulated Barb Madigan and Ronald Knecht for being named Senior Woman and Senior Man of the year. Economic/Community Development Committee - Trustee Bill Johnston, Chairperson Trustee Bill Johnston, Chairperson of the Economic & Community Village of Lombard Page 2 Village Board of Trustees Minutes October 4, 2018 Development Committee reported the Committee will hold its next meeting on Monday, October 8 at 7:00 p.m. at the Lombard Village Hall. The sole item on the agenda is the continued reviewed of the Request for Proposals for the redevelopment of the 101-109 S. Main Street site. At the meeting additional information regarding the two remaining proposals will be offered and the ECDC members will continue its review efforts. However, the ECDC is not anticipated to make any final recommendations at the meeting itself. The meeting is open to the public and all are welcome to attend. Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson Trustee Reid Foltyniewicz, Chairperson of the Finance & Administration Committee, reported the committee met and reviewed the Long Range Plan Reserve Fund Policy options. He thanked staff for their work on the plan. The next F&A meeting agenda will include the review of video gaming. Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historic Preservation Commission - Village Clerk Sharon Kuderna Sharon Kuderna, liaison to the Historic Preservation Commission, reported that at the October 2nd meeting, the members voted unanimously to choose RATIO to complete the National Register application for Lilacia Park. VII. Village Manager/Village Board Comments VIII Consent Agenda . Village of Lombard Page 3 Village Board of Trustees Minutes October 4, 2018 Trustee Reid Foltyniewicz asked Director of Community Development Bill Heniff to provide some history relative to the proposed text amendments. Director of Community Development Bill Heniff reported that as a part of the Strategic Plan directives, the Village Board recommended amending the Village Code relative to fee waivers for public hearing fees and building permit fees for local governments and school districts which was adopted on June 21, 2018. This is a clean-up of Chapter 36 which also refers to these fees. Payroll/Accounts Payable A. 180418 Approval of Village Payroll For the period ending September 15, 2018 in the amount of $904,511.37. This Payroll/Accounts Payable was approved on the Consent Agenda B. 180419 Approval of Accounts Payable For the period ending September 21, 2018 in the amount of $1,124,974.43. This Payroll/Accounts Payable was approved on the Consent Agenda C. 180427 Approval of Accounts Payable For the period ending September 28, 2018 in the amount of $1,466,271.23. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 180059 Text Amendments to the Village Code of Ordinances, Chapter 36, Section 36.22: Fee Waiver for Local Governments and School Districts The BOBA and ECDC recommended approval of the elimination of the fee waiver provision for public hearing fees as well as building permit fees. The Board of Trustees approved this recommendation on June 21, 2018 for Chapter 14 and Section 150.141 as Ordinance 7555. Another reference to fee waivers was found in Chapter 36 that was previously overlooked and in need of amending to be consistent with the intent of the past Village Board action. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7583, 7555 Village of Lombard Page 4 Village Board of Trustees Minutes October 4, 2018 Other Ordinances on First Reading E. 180392 PC 18-03: Holiday Inn Express Signage Requests that the Village take the following action on the subject property located within the B3PD Planned Development (St. Regis Planned Development): Pursuant to Section 155.504 (A) (major changes in a planned development) of the Lombard Zoning Ordinance, amend the St. Regis Planned Development, as established by Ordinance No. 2249 and amended by Ordinance Nos. 4409, 4470, 4596 and 7472, in order to provide for the placement of freestanding signs. (DISTRICT #3) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7587 F. 180393 PC 18-29: 330 E. Roosevelt Rd - Conditional Use for a Tattoo Studio Requests that the Village approve a conditional use (per Section 155.417(G)(2)(b)(xiv) of the Zoning Ordinance) to allow for a tattoo studio for the subject property, located within the B4A Roosevelt Road Corridor District. (DISTRICT #6) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7588 G. 180394 PC 18-30: Parking Lot as the Principal Use of the Property - The Vacant Lot to the West of 246 E. Janata Blvd Requests that the Village approve a conditional use (per Section 155.412(C)(13) of the Zoning Ordinance) to allow for a parking lot as the principal use of the property within the OPD Office District, Planned Development. (DISTRICT #3) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7589 Ordinances on Second Reading H. 180404 Title XI, Chapter 112, Section 112.18 - Alcoholic Beverages Amending Title XI, Chapter 112, Section 112.18 in regard to Liquor Licensee location prohibition exemptions. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7584 I. 180406 Title XI, Chapter 119 - Restaurants and Food Amending Title XI, Chapter 119, Section 119.01 updating the Food Village of Lombard Page 5 Village Board of Trustees Minutes October 4, 2018 Handler Definition and Sections 119.02(B) and 119.12 updating incorrect references relative thereto in order to coincide with the DuPage County Code. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7585 Resolutions J. 180412 Special Assessment 215 - Rebate Approving the request to refund the Developer’s additional contribution and rebate the surplus in the Special Assessment No. 215 Fund to the property owners of record on a pro rata basis. The Board of Local Improvements approved this at their meeting on Thursday, September 20, 2018. This Resolution was adopted on the Consent Agenda Enactment No: R 62-18 Other Matters K. 180424 Traffic Signal at Finley Road and Oak Creek Drive Proposal Request for a waiver of bids and award of a contract to Home Towne Electric in the amount of $249,999.80. Public Act 85-1295 does not apply. (DISTRICTS #2 & #3) This Bid was approved on the Consent Agenda L. 180417 Long Range Plan (LRP) Reserve Fund Policy Approval of the proposed distribution of the balance in the LRP Fund through the Waterfall (per Year-End General Fund Reserve Maintenance Policy) for both the 2017 and 2018 amounts and direct staff to present options each year for the F&A Committee to provide an annual recommendation. The Finance and Administration Committee voted unanimously for recommendation. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Mike Fugiel, seconded by Trustee Bill Ware, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware IX. Items for Separate Action Village of Lombard Page 6 Village Board of Trustees Minutes October 4, 2018 Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Dan Whittington, seconded by Trustee Robyn Pike, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, October 4, 2018 in the Board Room of the Lombard Village Hall be recessed to Executive Session at 7:24 p.m. for the purpose of discussion of Collective Negotiating Matters. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, October 4, 2018 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:35 p.m. 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware XIII Adjournment . A motion was made by Trustee Dan Whittington, seconded by Trustee Reid Foltyniewicz, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, October 4, 2018 be adjourned at 7:35 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Village of Lombard Page 7