Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, October 18, 2018 7:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes October 18, 2018 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, October 18, 2018 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:00 p.m. Assistant Director of Public Works Dave Gorman led the Pledge of Allegiance. II. Roll Call 7 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike 1 - Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Assistant Director of Public Works Dave Gorman Chief of Police Roy Newton Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation 180422 Proclamation - World Polio Day 2018 Village Clerk Sharon Kuderna read the proclamation for Rotary World Polio Day. President Giagnorio presented the proclamation to Ed Seagraves who thanked the Village and spoke relative to the work of the Rotary. V. Approval of Minutes A motion was made by Trustee Dan Whittington, seconded by Trustee Mike Fugiel, the minutes of the Regular Meeting of July 19, 2018, as amended, and the minutes of the Regular Meeting of October 4, 2018 be approved. The motion carried by the following vote: Village of Lombard Page 1 Village Board of Trustees Minutes October 18, 2018 Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 1- Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson No report Community Relations Committee - Trustee Robyn Pike, Chairperson No report Economic/Community Development Committee - Trustee Bill Johnston, Chairperson Trustee Bill Johnston, Chairperson of the Economic & Community Development Committee, reported the Committee met on Monday, October 8 to continue its review of the Request for Proposals for the redevelopment of the 101-109 S. Main Street site. The Committee asked questions and sought additional information. The matter was continued to the next meeting on Monday, November 12 at 7:00 p.m. at the Village Hall. Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson Trustee Reid Foltyniewicz, Chairperson of the Finance & Administration Committee, reported the committee would be meeting on Monday, October 22nd beginning at 6:00 pm and would be reviewing video gaming. Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historic Preservation Commission - Village Clerk Sharon Kuderna Village of Lombard Page 2 Village Board of Trustees Minutes October 18, 2018 Village Clerk Sharon Kuderna, Liaison to the Historic Preservation Commission, reported the following: The Historic Preservation Commission met on Tuesday, October 16th. Congratulations to Pat Poskocil for receiving the Volunteer of the Year Award from the Illinois Association of Museums. Also the Lombard Historical Society won the Award of Excellence in the Conservation/Collections division for the Sheldon Peck Homestead Structural Foundation Project. The committee approved a Request for a Certificate of Appropriateness for exterior entry vestibules for Babcock’s Grove House, 101 W. St. Charles Rd. The National Register application for Lilacia Park is underway. Thank you to Matt And Brian Hickey for attending the meeting for a school project. VII. Village Board/Village Clerk/Village Manager Comments Trustee Reid Foltyniewicz congratulated all three high schools for their recent football game wins. Village President Keith Giagnorio stated that on behalf of the International City/County Management Association and in honor of 25 years of service to local government, Village Manager Scott Niehaus is recognized for significant contributions and achievements in the advancement of local government administration, and presented him with a plaque from ICMA. Congratulations Scott and thank you for all that you have done for the Village of Lombard. Village Clerk Sharon Kuderna read the following: National Prescription Drug Take Back Day is October 27th. Residents can bring unwanted, unneeded, or expired prescription drugs for safe disposal to the Lombard Police Department at 235 E. Wilson Ave., on Saturday, Oct. 27, from 10 a.m. - 2 p.m. Lombard's recommended hours for Halloween trick-or-treating on Wednesday, October 31st are 3 - 7 p.m. The Lombard Police want to help make Halloween a fun and safe experience for parents and children together. Plan ahead for a safe Halloween. www.villageoflombard.org/fall. The 6-week annual free leaf pick-up for Lombard residents will begin November 5th and run through December 14th (the second full week in December). An unlimited number of paper bags containing only leaves may be placed curbside on the normal waste collection day without need of stickers. However, yard waste stickers are required on any cans and also for nonresidential properties. For more information, visit Village of Lombard Page 3 Village Board of Trustees Minutes October 18, 2018 villageoflombard.org/fall. VIII Consent Agenda . Payroll/Accounts Payable A. 180433 Approval of Village Payroll For the period ending September 29, 2018 in the amount of $810,089.10. This Payroll/Accounts Payable was approved on the Consent Agenda B. 180434 Approval of Accounts Payable For the period ending October 5, 2018 in the amount of $1,731,874.36. This Payroll/Accounts Payable was approved on the Consent Agenda C. 180446 Approval of Accounts Payable For the period ending October 12, 2018 in the amount of $1,275,723.83. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 180440 Village Equipment To Be Declared Surplus Village Departments are requesting to sell and/or dispose of surplus equipment as more specifically detailed in Exhibit "A" attached to the Ordinance to be sold at auction, sold for scrap, or recycled as these items have extended beyond their useful life or are obsolete to include one (1) Generac Generator, Water Meter brass, eleven (11) Taser X26e units, two (2) Swann video recorders, eight (8) Swann cameras and one (1) Martin Yale letter opener. Staff requests a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7586 Other Ordinances on First Reading E. 180443 Title IX, Chapter 98, Section 98.110 of Village Code - Local Government Taxpayers' Bill of Rights Act Ordinance amending Title IX, Chapter 98, Section 98.110 repealing Subsection (C) relative to the late payment interest provision and relabeling Subsections (C) through (H) respectively. This Ordinance was passed on first reading on the Consent Agenda Village of Lombard Page 4 Village Board of Trustees Minutes October 18, 2018 Enactment No: Ordinance 7595 F. 180445 Village Code Amendment for the Solid Waste Contract Second Amendment Recommendation from the Public Works and Environmental Concerns Committee to amend the Village Code (Title IX, Chapter 92) pertaining to new definitions, terms and conditions in the Solid Waste Contract Second Amendment. This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7596 Ordinances on Second Reading G. 180392 PC 18-03: Holiday Inn Express Signage Requests that the Village take the following action on the subject property located within the B3PD Planned Development (St. Regis Planned Development): Pursuant to Section 155.504 (A) (major changes in a planned development) of the Lombard Zoning Ordinance, amend the St. Regis Planned Development, as established by Ordinance No. 2249 and amended by Ordinance Nos. 4409, 4470, 4596 and 7472, in order to provide for the placement of freestanding signs. (DISTRICT #3) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7587 H. 180393 PC 18-29: 330 E. Roosevelt Rd - Conditional Use for a Tattoo Studio Requests that the Village approve a conditional use (per Section 155.417(G)(2)(b)(xiv) of the Zoning Ordinance) to allow for a tattoo studio for the subject property, located within the B4A Roosevelt Road Corridor District. (DISTRICT #6) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7588 I. 180394 PC 18-30: Parking Lot as the Principal Use of the Property - The Vacant Lot to the West of 246 E. Janata Blvd Requests that the Village approve a conditional use (per Section 155.412(C)(13) of the Zoning Ordinance) to allow for a parking lot as the principal use of the property within the OPD Office District, Planned Development. (DISTRICT #3) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7589 Village of Lombard Page 5 Village Board of Trustees Minutes October 18, 2018 Resolutions J. 180423 North Broadway Interim Pump Station and Force Main, Final Balancing Change Order No. 4 Reflecting an increase to the contract with Glenbrook Excavating and Concrete, Inc. in the amount of $67,269.08. (DISTRICT #5) This Resolution was adopted on the Consent Agenda Enactment No: R 63-18 K. 180437 Solid Waste Contract, Second Amendment Request for a waiver of bids and a recommendation from the Public Works and Environmental Concerns Committee to approve the Second Amendment to the contract with Waste Management regarding eliminating the subsidy for curbside brush collection, increasing the yard waste sticker fee to $2.35 and extending the contract by three years to expire March 31, 2024. Public Act 85-1295 does not apply. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 64-18 L. 180438 Central Reservoir Improvements, Amendment No. 2 Reflecting an increase to the contract with Christopher B. Burke Engineering, LTD, in the amount of $33,500.00 for construction engineering services. (DISTRICT #4) This Resolution was adopted on the Consent Agenda Enactment No: R 65-18 Other Matters M. 180439 Three Year Contract with Water Resources Motion to approve a contract with Water Resources for the Neptune R900 Software System Annual Maintenance/Hosting Costs and WaterSmart Web Portal Annual Subscription Fee in the amount of $67,426.25 per year for three (3) years. Public Act 85-1295 does not apply. This Bid was approved on the Consent Agenda N. 180178 Social Media Policy Recommendation from the Community Relations Committee to adopt a Village Board Social Media Policy which is designed to address the use of the Village's social media sites, and to provide for the use of personal social media, by elected officials, appointed officials, employees and appointed committee members, in a manner that does not reflect Village of Lombard Page 6 Village Board of Trustees Minutes October 18, 2018 negatively on the Village or its mission. This Request was approved on the Consent Agenda O. 180435 Request for Board Policy Variation - Backyard Drainage Grant A recommendation from the Public Works and Environmental Concerns Committee to approve a variation to Village Board Policy #4D to allow a maximum reimbursement of $15,000 for the residents of the 100 South Blocks of Chase Avenue and Highland Avenue. (DISTRICT #5) This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Bill Johnston, seconded by Trustee Robyn Pike , to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 1- Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Dan Whittington, seconded by Trustee Robyn Pike, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, October 18, 2018 in the Board Room of the Lombard Village Hall be adjourned at 7:16 p.m. The motion carried by the following vote: Village of Lombard Page 7 Village Board of Trustees Minutes October 18, 2018 Aye: 5- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, and Robyn Pike Absent: 1- Bill Ware Village of Lombard Page 8