Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, February 21, 2019 7:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Mike Fugiel, District Two; Reid Foltyniewicz, District Three; Bill Johnston, District Four; Robyn Pike, District Five; and Bill Ware, District Six Village Board of Trustees Minutes February 21, 2019 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 21, 2019 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:00 p.m. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation V. Approval of Minutes A motion was made by Trustee Dan Whittington, seconded by Trustee Robyn Pike, that the minutes of the Special Meeting of January 24, 2019 and the minutes of the regular meeting of February 7, 2019 be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson No report Community Relations Committee - Trustee Robyn Pike, Chairperson No report Village of Lombard Page 1 Village Board of Trustees Minutes February 21, 2019 Economic/Community Development Committee - Trustee Bill Johnston, Chairperson Trustee Bill Johnston, Chairperson of the Economic & Community Development Committee, noted that at the February 11 meeting, the following actions were taken: Workshop - Breweries, Distilleries, Wineries etc. Staff solicited a potential interest of the ECDC in a future text amendment to the Village Code relative to breweries, distilleries and wineries. This discussion was a precursor to future engagement with the Plan Commission on modifying the existing code provisions as an economic development tool to attract additional business activity of this type in the Village. The ECDC concurred with staff to take the text amendment to the Plan Commission for future consideration. Community Development/ECDC Committee Review - Code Enforcement Activities and Policy Manual - Staff completed a draft of the Village Code Enforcement Procedure Manual and presented a PowerPoint presentation outlining the processes staff undertakes relative to code enforcement activities as well as how Code Enforcement helps Economic Development activity. Staff sought concurrence by the ECDC members on the updated Code Enforcement Vision and Procedure Manual as part of the Village’s Standard Operating Procedures. Staff also informed the members on the latest activities associated with the redevelopment of the 101-109 S. Main S. Street Property and provided an update regarding the CitizenServe software implementation efforts. The ECDC will next meet on Monday, March 11, 2019 at 7:00 p.m. at the Village Hall. Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson Trustee Bill Ware, Chairperson of the Public Works & Environmental Concerns Committee, reported the committee met and approved change orders. Staff provided an overview to the committee relative to IDOT Resurfacing Programs and the CIP. Village of Lombard Page 2 Village Board of Trustees Minutes February 21, 2019 Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historic Preservation Commission - Village Clerk Sharon Kuderna No report VII. Village Manager/Village Clerk/Village Board Comments Village Clerk Sharon Kuderna read the following announcements: President Giagnorio provided an update on the Village at yesterday’s Chamber luncheon. Information will be included on the Village’s website. Prior to our Village Board meeting tonight, a swearing in ceremony was held to swear in two new Police Officers - Cory Cairo and Abigail Lauer, swear in three new Firefighter/Paramedics - Matthew Rutten, Joel Montiel and Brian Kurth and swear in Firefighter/Paramedic Joseph Shark to the rank of Lieutenant. A Special Village Board Workshop relative to video gaming is scheduled for 6:00 p.m. Thursday, March 7th prior to the start of the 7:00 pm regularly scheduled Village Board meeting. Quick reminder for residents to stay informed by visiting the Village’s website; sign-up for the weekly E-Pride emails at villageoflombard.org/EPride; and follow us on social media. VIII Consent Agenda . Payroll/Accounts Payable A. 190100 Approval of Village Payroll For the period ending February 2, 2019 in the amount of $1,027,714.65. B. 190101 Approval of Accounts Payable For the period ending February 8, 2019 in the amount of $633,863.33. This Payroll/Accounts Payable was approved on the Consent Agenda C. 190106 Approval of Accounts Payable For the period ending February 15, 2019 in the amount of $1,520,817.20. This Payroll/Accounts Payable was approved on the Consent Agenda Village of Lombard Page 3 Village Board of Trustees Minutes February 21, 2019 Ordinances on First Reading (Waiver of First Requested) D. 190073 Village Equipment To Be Declared Surplus Village departments are requesting to sell and/or dispose of surplus equipment as more specifically detailed in Exhibit "A" attached to the Ordinance to be sold at auction, sold for scrap, or recycled as these items have extended beyond their useful life or are obsolete to include One (1) 2006 Ford F-350 Pick-Up, One (1) Corty Pressure Washer, One (1) 2013 Canon Camera with two (2) batteries, one (1) charging cord, one (1) detachable lens and seven (7) Nikon cameras. Staff requests a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7628 E. 190104 Amending Title XV., Chapter 155, Sections 155.412; 155.413; 155.414; 155.415; 155.416; 155.417; 155.418; 155.419 and 155.420 in Regard to Correcting Certain Scrivener's Errors in Section Cross References in the Village's Zoning Code. An Ordinance correcting certain scrivener's errors relative to Section cross references in the Village's Zoning Code (Chapter 155 of the Village Code) (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7629 F. 190107 Amending Title 11, Chapter 112, Section 112.13(A) of the Lombard Village Code - Alcoholic Beverages Revising the number of authorized liquor licenses in the Class "A/B I" liquor license category and issuing a liquor license to Yorktown Toastmaster Corporation d/b/a Honeyberry Cafe located at 203 Yorktown (Yorktown Mall), Suite 157B. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7630 Other Ordinances on First Reading G. 190089 Text Amendments to Section 150.301 et. seq. of Village Code and Policy Review - Driveways The Board of Building Appeals (BOBA) recommends approval of the proposed text amendments to Village Code design specifications and safety standards for driveways. (DISTRICTS - ALL) Village of Lombard Page 4 Village Board of Trustees Minutes February 21, 2019 This Ordinance was passed on first reading on the Consent Agenda Ordinances on Second Reading H. 190078 Amending Title XI, Chapter 123, Section 123.04(A) of the Lombard Village Code - Raffles Amending Title XI, Chapter 123, Section 123.04(A) of the Lombard Village Code adding language that the organization that is conducting the raffle prepare and maintain a set of rules which are applicable to the conducting of the raffle. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7631 Resolutions I. 190066 Victim Services Contract Resolution approving a one-year contract with Association for Individual Development (AID) in the amount of $20,000 providing social services to the Village of Lombard as recommended by the Community Relations Committee. This Resolution was adopted on the Consent Agenda Enactment No: R 13-19 J. 190093 Security Camera and Access Control, Change Order No. 1 Reflecting an increase to the contract with Imperial Surveillance, Inc. in the amount of $46,783.09. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 14-19 K. 190096 Central Pressure Adjusting Station Improvements, Change Order No. 3 Reflecting an increase to the contract with JJ Henderson & Son in the amount of $88,246.62. (DISTRICT #4) This Resolution was adopted on the Consent Agenda Enactment No: R 15-19 L. 190099 Water Meter Replacement Program, Change Order No. 3 Reflecting an increase to the contract with Water Resources, Inc. in the amount of $1,017.50 and an extension of contract length of 90 days. (DISTRICTS - ALL) Village of Lombard Page 5 Village Board of Trustees Minutes February 21, 2019 This Resolution was adopted on the Consent Agenda Enactment No: R 16-19 M. 190102 MFT Resolution for Fiscal Year 2019 Approval to appropriate $410,000.00 of Motor Fuel Tax funds and authorize its use for the purchase of salt, calcium chloride and salt brine, and for overtime wages related to snow removal and/or asphalt patching. This Resolution was adopted on the Consent Agenda Enactment No: R 17-19 Other Matters N. 190050 Catch Basin Cleaning Award of a contract to United Septic, Inc., the lowest responsible bidder of four (4) bids, in the amount of $65,000.00. Bid in compliance with Public Act 85-1295. (DISTRICTS #1, #4, #5 & #6) This Bid was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Bill Ware, seconded by Trustee Mike Fugiel, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene Village of Lombard Page 6 Village Board of Trustees Minutes February 21, 2019 XIII Adjournment . A motion was made by Trustee Dan Whittington, seconded by Trustee Reid Foltyniewicz, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 21, 2019 in the Board Room of the Lombard Village Hall be adjourned at 7:10 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Village of Lombard Page 7