Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, March 7, 2019 7:00 PM Or immediately following the workshop session scheduled for 6:00 p.m. on March 7, 2019 in the Board Room, but not prior to the normal 7:00 p.m. regular Village Board meeting start time Revised March 4, 2019 Village Board of Trustees Village Board of Trustees Minutes March 7, 2019 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday , March 7, 2019 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 8:02 p.m. The Pledge of Allegiance was led by Director of Public Works Carl Goldsmith. II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation V. Approval of Minutes A motion was made by Trustee Dan Whittington, seconded by Trustee Robyn Pike, that the minutes of the regular meeting of February 21, 2019 be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Mike Fugiel, Chairperson No report Community Relations Committee - Trustee Robyn Pike, Chairperson Village of Lombard Page 1 Village Board of Trustees Minutes March 7, 2019 No report Economic/Community Development Committee - Trustee Bill Johnston, Chairperson Trustee Bill Johnston, Chairperson of the Economic & Community Development Committee, reported ECDC will meet next Monday at 7:00 p.m. at the Village Hall. Among other items on the agenda, staff will be providing the Committee with an update on the negotiations with Holladay Properties and will be discussing the draft talking points associated with the potential sale of the 101-109 S. Main Street property. The ECDC review will provide direction to staff and Village Counsel regarding the pending creation of the formal Redevelopment Agreement that will come before the Village Board once it is finalized. Please note that the ECDC will not be discussing and planning or zoning matters - that will occur before the Plan Commission at a future date. Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historic Preservation Commission - Village Clerk Sharon Kuderna No report VII. Village Manager/Village Board/Village Clerk Comments Village Clerk Sharon Kuderna read the following announcements: Change Your Clock, Change Your battery program - Daylight Savings Time begins this Sunday, March 10th at 2:00am. Remember to change your clocks and spring forward one hour. This is also a reminder to change the batteries in your smoke detectors and carbon monoxide detectors, as well as test the full range of devices that help keep you and Village of Lombard Page 2 Village Board of Trustees Minutes March 7, 2019 your family safe, secure and comfortable in your homes. Spring is scheduled to arrive on March 20th!!! Quick reminder for residents to stay informed by visiting the Village’s website; sign-up for the weekly E-Pride emails at villageoflombard.org/EPride; and follow us on social media. VIII Consent Agenda . Payroll/Accounts Payable A. 190111 Approval of Village Payroll For the period ending February 16, 2019 in the amount of $881,355.83. This Payroll/Accounts Payable was approved on the Consent Agenda B. 190112 Approval of Accounts Payable For the period ending February 22, 2019 in the amount of $1,386,499.36. This Payroll/Accounts Payable was approved on the Consent Agenda C. 190116 Approval of Accounts Payable For the period ending March 1, 2019 in the amount of $702,942.75. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 190094 PC 19-01: Text Amendments to the Zoning Ordinance - Replacement Air Conditioner Units Recommendation from the Plan Commission to approve text amendments to Section 155.212 of the Lombard Zoning Ordinance (and any other relevant sections for clarity) to amend the permitted obstructions in required yards. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7632 E. 190095 PC 19-02: Text Amendment to the Sign Ordinance - Nonconforming Signs Recommendation from the Plan Commission to approve text amendments to Section 153.302(D) of the Sign Ordinance, amending the relocation provisions of non-conforming signs. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Village of Lombard Page 3 Village Board of Trustees Minutes March 7, 2019 Enactment No: Ordinance 7633 F. 190113 Request for Removal of 5 minute Parking Sign - 12 S. Park Ave. The Police Department is recommending removal of the five minutes parking sign located at 12 S. Park in order to free up an additional parking space in the downtown area. The Public Safety and Transportation Committee approved this request at the November 6, 2018 meeting. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7634 G. 190114 Solid Waste Collection and Disposal Ordinance for Annual Fee Rates Recommendation from staff to amend Title IX, Chapter 92 of the Village Code to reflect the fee rates that are adjusted each April 1st as authorized in the Solid Waste Contract. Staff requests a waiver of first reading. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7635 G-2. 190124 Stormwater Detention/Retention Variance Fee Escrow Agreement - 415 E. North Avenue (Former Casey’s Restaurant Property) Ordinance reestablishing an escrow fund in the amount of $14,408.18 to address stormwater detention/retention requirements associated with a past driveway variation. (DISTRICT #4) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7636 Other Ordinances on First Reading Ordinances on Second Reading H. 190089 Text Amendments to Section 150.301 et. seq. of Village Code and Policy Review - Driveways The Board of Building Appeals (BOBA) recommends approval of the proposed text amendments to Village Code design specifications and safety standards for driveways. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7637 Village of Lombard Page 4 Village Board of Trustees Minutes March 7, 2019 Resolutions I. 190109 Emergency Generator Replacement Project Resolution approving a contract with Christopher B. Burke Engineering, LTD, in an amount not to exceed $39,353.00 for design engineering services for the replacement of the permanent on-site generators at the Police Department and Charles Lane Storm Water Station. (DISTRICTS #1 & #6) This Resolution was adopted on the Consent Agenda Enactment No: R 18-19 J. 190117 Amended and Restated Intergovernmental Agreement in Regard to Claims Adjuster and Safety Consultant Services (MCSA) Resolution approving an Amended and Restated Intergovernmental Agreement in Regard to Claims Adjuster and Safety Consultant Services. This Resolution was adopted on the Consent Agenda Enactment No: R 21-19, 19-19 K. 190118 Intergovernmental Agreement Between the Village of Lombard and the Lombard Park District - Fireworks Display Resolution authorizing signatures on an Intergovernmental Agreement between the Village of Lombard and the Lombard Park District granting permission to use the Madison Meadows Park on July 4, 2019 for the fireworks display. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: R 20-19 Other Matters L. 190015 Local Tourism Grant Application 2019 - Sheldon Peck Exhibit The Community Promotion and Tourism Committee recommends approval of a grant request from the Lombard Historical Society in the amount of $13,460 from Hotel/Motel funds for production of the Sheldon Peck, Noted Folk Artist: Footsteps of His Life Portrait Exhibition. The funds will be used for marketing, insurance, security and shipping expenses. The Exhibit will take place June 4 through August 31, 2019. This Request was approved on the Consent Agenda M. 190016 Local Tourism Grant Application 2019 - Lombard Ale Fest The Community Promotion and Tourism Committee recommends approval of a grant request from the Glenbard East Boosters in the amount of $10,000 from Hotel/Motel funds for expenses related to the Village of Lombard Page 5 Village Board of Trustees Minutes March 7, 2019 Lombard Ale Fest. The grant will fund tents, fencing, security, marketing and street closure. The event will take place June 8, 2019. This Request was approved on the Consent Agenda N. 190029 Local Tourism Grant Application 2019 - Lombard Cycling Classic The Community Promotion and Tourism Committee recommends approval of a grant request from DuPage Convention and Visitor's Bureau in conjunction with Prairie State Cycling Services, LLC, in the amount of $7,000 plus Village services, from Hotel/Motel funds for the Lombard Cycling Classic. The funds will be used for the race fee. The event will take place July 23, 2019. This Request was approved on the Consent Agenda O. 190122 Approval of Building Inspection Consultant Services Agreement - B&F Construction Code Services Staff requests that the Village Board approve a Building Inspection Consultant Services Agreement with B&F Construction Code Services not to exceed $25,000.00 for building permit inspections for the remainder of the 2019 calendar year. This Request was approved on the Consent Agenda P. 190123 Scheduling Software for the Police and Fire Department Request for a waiver of bids and approval of an agreement with CallBack Staffing Solutions, LLC (CrewSense) to purchase scheduling software for the Police and Fire Department for a contract of three (3) years for a total of approximately $28,075. Staff recommends approval of the agreement. Public Act 85-1295 does not apply. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Dan Whittington, seconded by Trustee Reid Foltyniewicz, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Village of Lombard Page 6 Village Board of Trustees Minutes March 7, 2019 Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session None XII. Reconvene XIII Adjournment . A motion was made by Trustee Bill Johnston, seconded by Trustee Bill Ware, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, March 7, 2019 in the Board Room of the Lombard Village Hall be adjourned at 8:11 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Mike Fugiel, Reid Foltyniewicz, Bill Johnston, Robyn Pike, and Bill Ware Village of Lombard Page 7