Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, November 21, 2019 7:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Anthony Puccio District Two; Reid Foltyniewicz, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bill Ware, District Six Village Board of Trustees Minutes November 21, 2019 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, November 21, 2019 in the Board Room of the Lombard Village Hall was called to order at 7:00 p.m. by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 7 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, and Bill Ware 1 - Dan Militello Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Richard Sander Assistant Village Manager Nicole Aranas HR Director Kathy Dunne Executive Director Carol Bauer III. Public Hearings IV. Public Participation 190457 2019 Presentation of the William J. Mueller Lombard Heritage Award Jason Sanders of the Lombard Historic Preservation Commission announced the recipient of the Lifetime Achievement Award Dr. Thomas Scott and the Leadership/Stewardship Award Tom and Cynthia Masterson. Village President Keith Giagnorio thanked and congratulated both recipients and spoke of the importance of preservation in the Village. Tom Scott talked about being asked to assist at the Maple Street Chapel and falling in love with the Chapel and its heritage being an integral part of the community. He thanked everyone for their support of the Chapel. Tom Masterson noted that he grew up in Lombard, and he and his family are privileged to be a part of the community and preserving Lombard's Village of Lombard Page 1 Village Board of Trustees Minutes November 21, 2019 rich heritage. Rita Schneider spoke of the Historic Commission's continued efforts to help preserve the history of the Village of Lombard and thanked both recipients for being an important part of preserving Lombard. Trustee Reid Foltyniewicz talked bout being at a Men's Retreat in Canada and Tom Scott staying up until 3:00 am telling stories. Tom Scott noted that he had turned 90 three days ago. V. Approval of Minutes A motion was made by Trustee Dan Whittington, seconded by Trustee Andrew Honig, that the minutes of the Regular Meeting of November 7, 2019 be approved. The motion carried by the following vote: Aye: 5- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, and Bill Ware Absent: 1- Dan Militello VI. Committee Reports Community Promotion & Tourism - Trustee Andrew Honig, Chairperson No report Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson Trustee Reid Foltyniewicz, Chairperson of the Finance & Administration Committee, reported the committee met and reviewed the 2020 Risk Management and Insurance Renewal Program presented by Mike Nugent, the contract for extension of banking services, and began the review of the FY 2021 budget. The December Finance & Administration Committee meeting is cancelled. Village of Lombard Page 2 Village Board of Trustees Minutes November 21, 2019 Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historic Preservation Commission - Village Clerk Sharon Kuderna No report VII. Village Manager/Village Board/Village Clerk Comments Village Manager Scott Niehaus asked the Village Board if they were in concurrence with the staff recommendation to change the January 2020 Village Board meetings to the second and fourth Thursdays (January 9th and January 23rd) in lieu of the first and fourth Thursdays (January 2nd and January 16th) and if the Village Board concurred with the recommendation to cancel the first Village Board meetings in June, July and August as has been the past practice. If the Board concurred, formal action will be added to the December 5th agenda. Village Clerk Sharon Kuderna read the following announcements: The Village’s Free Leaf Pick-up runs through December 13th. Residents can place an unlimited number of paper bags full of leaves out for pick-up on their regular trash pick-up day at no cost. The free leaf pick-up does not include brush collection. Brush can be placed out for pick-up, but requires bundling with non-plastic twine and yard waste stickers. Both free leaf pick-up and yard waste collection in general will end on December 13th. Visit villageoflombard.org/yardwaste for additional information. Thank you to the blood donors who came out despite the cold temperatures on November 13 and donated blood. One-hundred pints of blood were collected at Yorktown and the Village Hall at the drive in recognition and appreciation of our Veterans and in memory of Bill Mueller. Those one-hundred pints will help save three-hundred lives. Over the years nearly 15,500 pints of blood have been donated saving nearly 46,000 lives (more than the population of Lombard)!!! Donate blood - it is the gift of life. The next blood drive is scheduled for January 15, 2020. Village of Lombard Page 3 Village Board of Trustees Minutes November 21, 2019 Village offices will be closed on Thursday and Friday, November 28th and 29th in observance of the Thanksgiving holiday. The Police Department will step up its patrol during the upcoming holiday. Motorists are urged to buckle up, not text or use cell phones while driving and to Drive Sober, or Get Pulled Over. On behalf of the Village Board and staff we want to wish each and every one a happy and safe Thanksgiving holiday. The Lombard Fire Department Toy Drive has kicked off and donations of new, unwrapped toys or baby supplies can be dropped off at the fire stations (50 E. St. Charles Road and 2020 S. Highland Avenue), the Village Hall, or Schroeder’s Ace Hardware (837 S. Westmore Avenue). The Toy Drive culminates with the Toy Parade scheduled for 10:30 am on Saturday, December 14th starting from Station 45 at 50 E. St. Charles Road and proceeding south on Main Street to Glenbard East High School. Donations will be collected along the parade route and will benefit local families who are in need this holiday season making their holiday a little bit brighter. Also mark your calendars for Jingle Bell Jubilee and the tree lighting at Lilacia Park on Saturday, December 7 from 4:30 pm - 8:30 pm with the tree lighting at 5:30 pm. This event invites all to come and enjoy the many activities downtown and at various locations such as the Historical Society, the Helen Plum Library, the Maple Street Chapel, Calvary Episcopal Church, and Lombard Bible Church. Check the Village website for details www.facebook.com/jinglebelljubilee. VIII Consent Agenda . Payroll/Accounts Payable A. 190455 Approval of Accounts Payable For the period ending November 8, 2019 in the amount of $173,595.70. This Payroll/Accounts Payable was approved on the Consent Agenda B. 190461 Approval of Village Payroll For the period ending November 9, 2019 in the amount of $834,063.47. This Payroll/Accounts Payable was approved on the Consent Agenda C. 190462 Approval of Accounts Payable For the period ending November 15, 2019 in the amount of Village of Lombard Page 4 Village Board of Trustees Minutes November 21, 2019 $2,933,243.43. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 190389 Tree Replacement Share Cost Options/Potential Reforestation Fund Sources Recommendation from the Public Works & Environmental Concerns Committee to approve an ordinance amending Title IX, Chapter 99 of the Lombard Village Code in regard to tree planting and removal in right-of-ways under the jurisdiction of the Village. Staff requests a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7750 E. 190452 Ordinance Declaring Five Village Vehicles as Surplus and Authorizing Their Sale; and Authorizing the Purchase of Five Ford Interceptor Utility Vehicles Request for a waiver of bids and award of a contract to Currie Motors in the amount of $201,842.00. This item was competitively bid through the Suburban Purchasing Cooperative (SPC contract #152), a joint purchasing program in which the Village participates. Staff requests approval of an Ordinance declaring Village units PP749, PP750, PP751, PP795 (all 2015 Ford Interceptor Utility Vehicles) and FA1 (a 2010 Ford Explorer) as surplus and authorizing their sale at public auction, as well as waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7751 F. 190456 FY 2020 Salary Ordinance Ordinance setting rates of pay and salaries for Village of Lombard employees effective January 1, 2020. Staff recommends waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7752 G. 190459 Village Equipment To Be Declared Surplus Ordinance approving the Village Public Works Department's request to sell and/or dispose of surplus equipment as more specifically detailed in Exhibit "A" attached to the Ordinance, to be sold at auction, sold for scrap, or recycled as this item has extended beyond its useful life or is Village of Lombard Page 5 Village Board of Trustees Minutes November 21, 2019 obsolete, to include one (1) 2000 CAT generator. Staff requests waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7753 Other Ordinances on First Reading H. 190329 Text Amendments to Section 150.142 of Village Code: Time Limits for Building Permit The Board of Building Appeals (BOBA) recommends approval of the proposed amendments to Section 150.142 of the Village Code to correct and clarify the processes for permit renewals and time extensions. The amendments modify the completion time limits for issued building permits, modifies and clarifies the processes for the time extensions, the commencement date to start construction and the applicable fees should a three-year deadline period has passed. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7760 I. 190451 Text Amendments to Section 150.143 of the Village Code: Contractor Registration Change From Calendar Year to Annual The Board of Building Appeals (BOBA) recommends approval of the proposed amendments to Section 150.143 of the Village Code to change the effective period for contractor registrations from a calendar year period to a one-year period from the date the contractor registration is approved by the Village. This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 7761 Ordinances on Second Reading J. 190429 Text Amendments to Village Code: Outdoor Cafés and Outdoor Seating on the Public Right-of-Way A recommendation from the Economic and Community Development Committee (ECDC) to approve text amendments to Chapter 119, Sections 119.20 through 119.24 of the Village Code in regard to Outdoor Cafes and Outdoor Seating on the Public Right-of-Way. The amendments address administrative processing matters as set forth within Village Code. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7754 Village of Lombard Page 6 Village Board of Trustees Minutes November 21, 2019 K. 190431 Text Amendments to Village Code: Temporary Events A recommendation from the Economic Community Development Committee (ECDC) to approve text amendment to Chapter 110, Sections 110.40 through 110.99 of the Village Code as it pertains to the number of temporary event permits per year and the number of days per temporary event. The amendments also include edits for clarity and the fee schedule for such temporary event permits. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7755 Resolutions L. 190458 Resolution Accepting the Public Improvements at 165 & 169 N. West Road (Sanitary Sewer Extension) The Department of Community Development transmits for your consideration a proposed resolution to accept the public sanitary sewer at 165 & 169 N. West Road. All public improvements were designed, constructed and tested in conformance with Village requirements. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 48-19 Other Matters M. 190464 Administrative Adjudication Hearing Officer Selection Recommendation from the Public Safety and Transportation Committee to discontinue services with our current administrative adjudication hearing officer and to begin using the services of Heather Ryan of Heather Ryan, Law, LTD., effective January 1, 2020. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Anthony Puccio, seconded by Trustee Reid Foltyniewicz, to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, and Bill Ware Absent: 1- Dan Militello IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Village of Lombard Page 7 Village Board of Trustees Minutes November 21, 2019 Other Ordinances on First Reading Ordinances on Second Reading A. 190324 Budget Ordinance for Fiscal Year 2020 Ordinance adopting the Village of Lombard FY 2020 Annual Budget in the amount of $95,085,532. A motion was made by Trustee Dan Whittington, seconded by Trustee Bill Ware, that this Ordinance be passed on second reading. The motion carried by the following vote: Aye: 5- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, and Bill Ware Absent: 1- Dan Militello Enactment No: Ordinance 7756 Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Anthony Puccio, seconded by Trustee Reid Foltyniewicz, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, November 21, 2019 in the Board Room of the Lombard Village Hall be recessed to Executive Session at 7:19 p.m. for the purpose of discussion of Collective Negotiating Matters and Approval and Review of Executive Session Minutes and to Determine Whether the Need for Confidentiality Still Exits as to Those Executive Session Minutes Which Have not Previously been Made Available for Public Inspection. The motion carried by the following vote: Aye: 5- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, and Bill Ware Absent: 1- Dan Militello XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, November 21, 2019 in the Board Room of the Lombard Village Hall was called to order at 7:46 p.m. by Village President Keith Giagnorio. Village of Lombard Page 8 Village Board of Trustees Minutes November 21, 2019 7 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, and Bill Ware 1 - Dan Militello XIII Adjournment . A motion was made by Trustee Andrew Honig, seconded by Trustee Reid Foltyniewicz, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, November 21, 2019 in the Board Room of the Lombard Village Hall be adjourned at 7:47 p.m. The motion carried by the following vote: Aye: 5- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, and Bill Ware Absent: 1- Dan Militello Village of Lombard Page 9