Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, September 3, 2020 6:00 PM SPECIAL MEETING Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustees: Dan Whittington, District One; Anthony Puccio, District Two; Reid Foltyniewicz, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bill Ware, District Six Village Board of Trustees Minutes September 3, 2020 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, September 3, 2020 in the Board Room of the Lombard Village Hall was called to order at 6:00 pm by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Sharon Kuderna, Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Present and in the Board Room: Village President Keith Giagnorio Village Clerk Sharon Kuderna Trustee Dan Whittington Trustee Anthony Puccio Trustee Reid Foltyniewicz Trustee Andrew Honig Trustee Dan Militello Trustee Bill Ware Staff Present: Village Manager Scott Niehaus Village Attorney Tom Bayer Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Via conference call in: Chief of Police Roy Newton Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation Village President Keith Giagnorio thanked the men and women of the Lombard Police Department for their great investigative measures which Village of Lombard Page 1 Village Board of Trustees Minutes September 3, 2020 resulted in the arrest of three subjects in the home invasion that occurred here just a week or so ago. V. Approval of Minutes A motion was made by Trustee Dan Militello, seconded by Trustee Dan Whittington, that the minutes of the Special Meeting of August 20, 2020 be approved. The motion carried by the following vote: Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware VI. Committee Reports Community Promotion & Tourism - Trustee Andrew Honig, Chairperson No report Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Reid Foltyniewicz, Chairperson No report Public Safety & Transportation Committee - Trustee Dan Whittington, Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bill Ware, Chairperson No report Board of Local Improvements - Trustee Bill Ware, President No report Lombard Historic Preservation Commission - Village Clerk Sharon Kuderna No report Village of Lombard Page 2 Village Board of Trustees Minutes September 3, 2020 VII. Village Manager/Village Board/Village Clerk Comments Trustee Reid Foltyniewicz commented that he misses seeing Executive Coordinator Carol Bauer at the Village Board meetings. Village Clerk Sharon Kuderna read the following announcements: Mark your calendars for the We Remember Blood Drive scheduled on Wednesday, September 9th from 8:00 am until 1:00 pm at the lower level of Yorktown outside of Von Maur and at the First Church of Lombard Fellowship Hall, 220 S. Main Street, from 1:30 pm until 7:00 pm. Please remember it takes only an hour to be a hero and save a life- donating blood is safe, simple and does save lives. Be a hero - donate blood. New to the Blood Drive Program - all blood donations will be tested for COVID-19 antibodies. The Village is seeking nominations for the 15th Annual Senior of the Year Awards which recognizes outstanding residents who go above and beyond to positively benefit the community. Each year the Community Relations Committee selects a senior man and senior woman from the nominees to receive the awards. Nominees must have an incorporated Lombard home mailing address and be 65 years of age or older. Nominations must include a brief statement of 50 words or less on why the nominee should be considered for the award, as well as a short biography of the nominee. All nominations must be received by 4:30 pm on Friday, September 11th. The Lombard Police Department is joining law enforcement agencies throughout the state for the “Drive Sober or Get Pulled Over” Labor Day enforcement campaign. Extra enforcements will be on the road August 20th - September 8th, cracking down on impaired drivers. During this period, motorists in Lombard can expect to see stepped-up impaired driving patrols and seat-belt enforcement, particularly at night when seat-belt usage rates are at their lowest. Speeders and distracted drivers should also be aware. If you’re celebrating this Labor Day, remember to designate a sober driver and do not let friends or family members drive under the influence of alcohol or cannabis. In an effort to help keep our first responders safe during the COVID-19 pandemic, the Lombard Fire Department will not be hosting a public 2020 September 11th event. The Village honors those who lost their lives on 9/11 and appreciates your understanding. Residents wishing to pay tribute may participate in a moment of silence from their homes on 9/11, at 8:46 a.m., the time the first plane, American Airlines Flight 11, struck the North Tower of the World Trade Center on September 11, 2001. Village of Lombard Page 3 Village Board of Trustees Minutes September 3, 2020 VIII Consent Agenda . Payroll/Accounts Payable A. 200262 Approval of Village Payroll For the period ending August 15, 2020 in the amount of $856,660.34. B. 200263 Approval of Accounts Payable For the period ending August 21, 2020 in the amount of $1,740,537.39. This Payroll/Accounts Payable was approved on the Consent Agenda C. 200270 Approval of Accounts Payable For the period ending August 28, 2020 in the amount of $723,549.32. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 200253 PC 20-19: Text Amendment, Temporary Use of Daycare and Schools The Plan Commission transmits its recommendation to approve a text amendment to the Lombard Zoning Ordinance to establish a new Section 155.226 within the Lombard Village Code, and amend other relevant sections if necessary for clarity. The proposed amendment will establish temporary permitted land uses for day care centers and public and parochial elementary, middle and high schools within the Zoning Ordinance during periods that a Gubernatorial Disaster Proclamation is in effect, relative to a viral pandemic. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7849 E. 200265 Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code - Alcoholic Beverages Ordinance revising the number of Class "C" liquor licenses and issuing a new license to Louisiana Crab Shack Lombard LLC d/b/a Louisiana Crab Shack located at 275 W. Roosevelt Road. Petitioner requests a waiver of first reading. (DISTRICT #2) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7850 F. 200266 Amending Title XI, Chapter 112, Section 112.13(A) of the Village of Lombard Page 4 Village Board of Trustees Minutes September 3, 2020 Lombard Village Code - Alcoholic Beverages Decreasing the number of entries in the Class "A/B-II" liquor license category by one relative to Chicago Tavern Group, LLC-Lombard d/b/a Marquette Kitchen & Tap located at 18 W. St. Charles Road ceasing business operations. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 7851 Other Ordinances on First Reading Ordinances on Second Reading G. 200228 Text Amendment to Title III, Chapter 32, Section 32.025 of the Lombard Village Code - Board of Building Appeals (BOBA) Decisions Approval of an Amendment to Section 32.025 of the Village Code relative to appeals from interpretations of the Village Code that go through BOBA. This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7852 H. 200232 Text Amendment to Title XV, Chapter 150, Section 150.105 of the Lombard Village Code - Adoption of the 2018 International Fire Code and Local Amendment Thereto The Board of Building Appeals (BOBA) submits its recommendation of approval of the proposed amendments to Section 150.105 of the Village Code to adopt the 2018 International Fire Code by reference along with local amendments thereto. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7853 I. 200233 Text Amendment to Title XV, Chapter 150, Section 150.103 of the Lombard Village Code - Adoption of the National Fire Protection Association (NFPA) Life Safety Code, 101 2015 Edition By Reference The Board of Building Appeals (BOBA) submits its recommendation of approval of the proposed amendments to Section 150.103 of the Village Code to adopt the most current Life Safety Code, NFPA 101, 2015 Edition, adopted by the State of Illinois. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 7854 Village of Lombard Page 5 Village Board of Trustees Minutes September 3, 2020 Resolutions J. 200272 Water Infrastructure Act Risk and Resiliency Assessment ERP Approving a contract with Baxter & Woodman Consulting Engineers in an amount not to exceed $26,800.00, the lowest proposal of three (3) proposals received. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 27-20 Other Matters K. 200258 Motion to Accept and File with the Village Clerk the 2019 Comprehensive Annual Financial Report (CAFR), Management Letter, Current Recommendation and Audit Finding with Corrective Action Plan The Finance and Administration Committee voted unanimously to recommend that the Village Board accept and place on file with the Village Clerk the FYE 2019 Comprehensive Annual Financial Report and Management Letter. This Request was approved on the Consent Agenda L. 200264 Special Event Permit - Lombard Veterinary Hospital Temporary Location Lombard Veterinary Hospital (LVH) is seeking a Special Event Permit to allow the business to move into a temporary location at 241 W. St. Charles Road, for a period of up to 90 days. LVH is in the process of securing the commercial tenant space at 241 W. St. Charles Road for a temporary clinic location due to tornado damage at their current location. (DISTRICT #1) This Request was approved on the Consent Agenda M. 200267 Institute Day for Village Administrative Offices Request Village Board concurrence in the closing of the Village Hall, Public Works and Fire Administrative Offices on September 18, 2020 to allow for employee training and presentations and an opportunity for workstation and file clean-up. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Anthony Puccio, seconded by Trustee Bill Ware, to Approve the Consent Agenda The motion carried by the following vote Village of Lombard Page 6 Village Board of Trustees Minutes September 3, 2020 Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) A. 200271 An Ordinance Authorizing a First Amendment to the Redevelopment Agreement for the Hotel and Conference Center, Comprising a Part of the Butterfield-Yorktown TIF District of the Village of Lombard, Illinois (Staff is requesting a waiver of first reading) The Ordinance approves a First Amendment to the TIF Redevelopment Agreement, between the Village and the Lombard Public Facilities Corporation (LPFC), which provides for an up-front reimbursement of the LPFC, relative to the TIF eligible redevelopment project costs incurred by the LPFC, in the amount of $2,700,264.88, plus the ability of the LPFC to obtain further reimbursement for TIF eligible redevelopment project costs incurred by the LPFC in the event the TIF District generates more than $8,000,000.00 in TIF incremental revenues prior to September 30, 2025, in lieu of the issuance of a TIF Note, in the amount of $3,700,000.00, plus interest at 5.5%, and the issuance of a Debt Certificate in relation thereto, relative to the TIF eligible redevelopment project costs incurred by the LPFC. Village Manager Scott Niehaus gave a brief of the Redevelopment Agreement for the hotel and conference center; Village to pay off a lump sum amount now to avoid additional costs/interest and it allows the hotel/conference center to do additional renovation now instead of later; 250 of the 500 rooms have been updated; these funds do not come out of the General Fund, but come from the TIF Fund. Trustee Andrew Honig inquired about the goal of the $8,000,000. Village Manager Scott Niehaus will probably never get to that amount. A motion was made by Trustee Bill Ware, seconded by Trustee Andrew Honig, that the Ordinance authorizing a First amendment to the Redevelopment Agreement for the Hotel and Conference Center, comprising a part of the Butterfield-Yorktown TIF District of the Village of Lombard, Illinois be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Enactment No: Ordinance 7855 Other Ordinances on First Reading Village of Lombard Page 7 Village Board of Trustees Minutes September 3, 2020 Ordinances on Second Reading B. 200247 Commuter Parking Lot and Fee Changes Ordinance amending the Lombard Traffic Code (Ordinance No. 1186, as amended) to change all quarterly commuter permit parking lots to unrestricted daily-fee parking lots effective immediately, continue to suspend commuter parking fees through December 31, 2020, and increase the daily parking fee to $1.50 from $1.25 effective January 1, 2021. A motion was made by Trustee Andrew Honig, seconded by Trustee Dan Whittington, that the Ordinance relative to the commuter parking lot and fee changes be passed on second reading. The motion carried by the following vote: Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Enactment No: Ordinance 7856 Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Bill Ware, seconded by Trustee Anthony Puccio, that the Special Meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, September 3, 2020 in the Board Room of the Lombard Village Hall be adjourn at 6:18 p.m. The motion carried by the following vote: Aye: 6- Dan Whittington, Anthony Puccio, Reid Foltyniewicz, Andrew Honig, Dan Militello, and Bill Ware Village of Lombard Page 8